Swedish Chamber of Commerce and Industry in Japan
Axis Communications, HR Specialist
Swedish Chamber of Commerce and Industry in Japan, New York, New York, United States
The HR Specialist will report to the HR Business Partner and work closely with the rest of leadership team in Japan organization.
As our HR Specialist, you will be responsible for the operational aspects of the HR function in Japan and support HRBP to drive the delivery of HR strategies & initiatives, process reviews & improvement, and risk control & mitigation.
You will also cover General Affairs/Office administration to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety with HRBP.
You are a highly self-aware, self-motivated and grounded HR specialist that desires to not only provide professional and efficient HR service and offerings predominantly to our colleagues across Japan offices and you also thrive on continuously improving on the status.
As a self-aware and grounded person, you carry out your duties in a way that is always connected to our business, culture and core values.
You yearn for and welcome more digitalisation into your role so that you will be able to focus on the evolving needs of our people and business.
This position is based in Tokyo and may involve travelling occasionally domestically, to the South Asia Pacific region and our global HQ in Sweden.
Responsibilities (key accountabilities) HR
Partner with HRBP to update and maintain office policies as necessary
With your HR relation, support the organization in all the aspects of HR spectrum scope from start to the end processes such as recruitment process, on/off-boarding, performance & appraisal process, C&B/payroll, training, people development and advice and interpretation of legislation to employees as well as employee relations
HRIS such as Workday and DocuSign or/and any other digital tools
Being the bearer of our company culture by representing our core values
Represent and collaborate with the region & global/internally & externally for sharing ideas and best practice
Collaborate with business leaders and cross-functional teams to drive engagement and sustain our culture
Manage the day-to-day office administration function (ad-hoc) including facility management, sales support activities to ensure seamless administration/digital support to the local organization with aim to achieve and maximise work productivity and cost efficiency
Any other duties that the HRBP may assign from time to time
GA
Serve as the point person for office managing duties including:
Maintenance
Mailing
Supplies
Equipment
Errands
Shopping
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Support to manage contract and price negotiations with office vendors, service providers and office lease
Support to manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security service
Support in‑house or off‑site activities, like parties, celebrations and conferences
Profile (Qualifications for this job) Knowledge, abilities, skills
Diploma / Degree in Business Management and Administration, or related field majoring in Human Resources
At least 3 years of proven work experience in a HR, preferably a generalist role
At least 2 years of work experience as an Office Manager, Front Office Manager or Administrative Assistant
Experience in working in an international and dynamic environment, with a customer‑focus culture
Understand best practice HR rules, guidelines and legislations.
Prior "Workday" (HRIS) experience is a plus
Accurate understanding and knowledge of Japanese labor laws and payroll
Proficiency in MS Office (MS Excel, Word, PowerPoint and MS Outlook, in particular)
Native level Japanese with proficiency in English (business level both written and spoken, e.g. TOEIC 700 or above)
Nice to have certification of Fire Prevention, Disaster Prevention Administrator
Nice to have certification of Sanitation Administrator
Important skills, abilities, knowledge for this role:
Open, honest and positive in your communication
Passionate about People and business
Ability to work with confidential information
Action‑orientated, responsible and dependable
Calm, balanced and logical when handling stress e.g. conflicts, difficult situations
Good interpersonal and influencing skills to communicate thoughtfully, position topics and facilitate discussions
Skills to multitask efficiently and the ability to work in a fast‑paced work environment
Ability to efficiently work in a time‑driven environment
Savvy with technology especially with regards to its application to HR area
Competitive salary and performance‑based commission.
Opportunities for travel abroad.
Hybrid working (3 days in office, 2 days WFH available), flexibility with start and finish times
Comprehensive Mental Health and Employee Assistance Program (EAP) benefit
If you are interested in this position, please apply from here.
#J-18808-Ljbffr
As our HR Specialist, you will be responsible for the operational aspects of the HR function in Japan and support HRBP to drive the delivery of HR strategies & initiatives, process reviews & improvement, and risk control & mitigation.
You will also cover General Affairs/Office administration to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety with HRBP.
You are a highly self-aware, self-motivated and grounded HR specialist that desires to not only provide professional and efficient HR service and offerings predominantly to our colleagues across Japan offices and you also thrive on continuously improving on the status.
As a self-aware and grounded person, you carry out your duties in a way that is always connected to our business, culture and core values.
You yearn for and welcome more digitalisation into your role so that you will be able to focus on the evolving needs of our people and business.
This position is based in Tokyo and may involve travelling occasionally domestically, to the South Asia Pacific region and our global HQ in Sweden.
Responsibilities (key accountabilities) HR
Partner with HRBP to update and maintain office policies as necessary
With your HR relation, support the organization in all the aspects of HR spectrum scope from start to the end processes such as recruitment process, on/off-boarding, performance & appraisal process, C&B/payroll, training, people development and advice and interpretation of legislation to employees as well as employee relations
HRIS such as Workday and DocuSign or/and any other digital tools
Being the bearer of our company culture by representing our core values
Represent and collaborate with the region & global/internally & externally for sharing ideas and best practice
Collaborate with business leaders and cross-functional teams to drive engagement and sustain our culture
Manage the day-to-day office administration function (ad-hoc) including facility management, sales support activities to ensure seamless administration/digital support to the local organization with aim to achieve and maximise work productivity and cost efficiency
Any other duties that the HRBP may assign from time to time
GA
Serve as the point person for office managing duties including:
Maintenance
Mailing
Supplies
Equipment
Errands
Shopping
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Support to manage contract and price negotiations with office vendors, service providers and office lease
Support to manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security service
Support in‑house or off‑site activities, like parties, celebrations and conferences
Profile (Qualifications for this job) Knowledge, abilities, skills
Diploma / Degree in Business Management and Administration, or related field majoring in Human Resources
At least 3 years of proven work experience in a HR, preferably a generalist role
At least 2 years of work experience as an Office Manager, Front Office Manager or Administrative Assistant
Experience in working in an international and dynamic environment, with a customer‑focus culture
Understand best practice HR rules, guidelines and legislations.
Prior "Workday" (HRIS) experience is a plus
Accurate understanding and knowledge of Japanese labor laws and payroll
Proficiency in MS Office (MS Excel, Word, PowerPoint and MS Outlook, in particular)
Native level Japanese with proficiency in English (business level both written and spoken, e.g. TOEIC 700 or above)
Nice to have certification of Fire Prevention, Disaster Prevention Administrator
Nice to have certification of Sanitation Administrator
Important skills, abilities, knowledge for this role:
Open, honest and positive in your communication
Passionate about People and business
Ability to work with confidential information
Action‑orientated, responsible and dependable
Calm, balanced and logical when handling stress e.g. conflicts, difficult situations
Good interpersonal and influencing skills to communicate thoughtfully, position topics and facilitate discussions
Skills to multitask efficiently and the ability to work in a fast‑paced work environment
Ability to efficiently work in a time‑driven environment
Savvy with technology especially with regards to its application to HR area
Competitive salary and performance‑based commission.
Opportunities for travel abroad.
Hybrid working (3 days in office, 2 days WFH available), flexibility with start and finish times
Comprehensive Mental Health and Employee Assistance Program (EAP) benefit
If you are interested in this position, please apply from here.
#J-18808-Ljbffr