Media Cost Administrator

The Billing Coordinator (Media Cost Administrator) plays a crucial role in ensuring the accuracy and efficiency of our monthly billing cycles by managing high volumes of invoices and documents. This position requires exceptional attention to detail, strong organizational skills, and the ability to meet tight deadlines. While part of the accounting department, prior traditional accounting experience is not required—rather, a proactive, reliable, and inquisitive approach is key to success. This role is ideal for a dedicated professional with administrative experience who takes pride in their work ethic and thrives in a fast-paced, detail-oriented environment.

Responsibilities

File media vendor invoices (hard copies and electronic)

Assist with EDI invoicing system

Reconcile vendor invoices to internal purchasing/planning software

Create Excel spreadsheet to manage vendor contacts

Call vendors for missing invoices

Assist with month-end scanning of billing folders

Maintain internal billing files

Assist with other projects and assignments as required

Qualifications

At least two years of professional experience

Ability to learn new technology and processes quickly

Proficient in Excel

Proactive; strong ability to work independently

Excellent attention to detail

Highly organized with superior multi-tasking skills

Experience working to tight deadlines; sense of urgency

Ability to communicate with clients, vendors, and colleagues effectively and professionally

Must be able to work onsite in Irvington, NY, three (3) days per week.

Benefits

Base salary $45,000 to $55,000 annually, commensurate with experience

Hybrid office – minimum of three (3) days per week on site in Irvington, NY.

Medical (UHC), dental (MetLife), and vision (VSP) insurance – eligible the first of the month after the date of hire.

PTO Package: 15 Vacation days, 10 Sick days, 3 Personal days (prorated based on start date in the first year); 15 paid holidays in a calendar year.

401(k) eligible after 90 days. All eligible employees receive a profit-share contribution at the end of the fiscal year.

LWD is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by laws or regulations. We are committed to our equal opportunity and nondiscrimination policies in all aspects of employment.

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