Creative Circle
Event Planner (12‑month Contract, Washington, DC)
Our museum client in Washington, DC is seeking an experienced Event Planner to join their team on a 12‑month contract. The position is 40 hours a week and requires on‑site presence at the museum for events throughout the month. The ideal candidate will have experience managing in‑person and virtual events, including conferences, exhibitions, VIP visits, and other special events.
Duties
Plan and execute in‑person and virtual events (e.g., ceremonies, conferences, VIP visits, exhibition openings).
Manage logistics: venues, contracts, staffing, equipment, décor, transportation.
Coordinate with internal departments and external partners.
Ensure branding alignment and approval for all event elements.
Develop event documentation: folios, staffing plans, reports.
Conduct site visits and troubleshoot during events.
Maintain vendor relationships and event records.
Represent Special Events in interoffice meetings and working groups.
Manage space booking software and review/approve space requests; troubleshoot scheduling issues.
Maintain documentation and track assignments.
Facilitate governance and operations meetings.
Assist in leading biannual working group discussions.
Manage system enhancements and stakeholder follow‑through.
Requirements
Minimum 5 years of event management experience.
Bachelor’s degree.
CMP certification highly preferred.
Proficiency with platforms such as Zoom and Streamyard.
Experience managing significant in‑person and virtual events.
Citizenship required.
Benefits Creative Circle’s Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele‑behavioral health, and 401(k) plan. Sick leave is provided to candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
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Duties
Plan and execute in‑person and virtual events (e.g., ceremonies, conferences, VIP visits, exhibition openings).
Manage logistics: venues, contracts, staffing, equipment, décor, transportation.
Coordinate with internal departments and external partners.
Ensure branding alignment and approval for all event elements.
Develop event documentation: folios, staffing plans, reports.
Conduct site visits and troubleshoot during events.
Maintain vendor relationships and event records.
Represent Special Events in interoffice meetings and working groups.
Manage space booking software and review/approve space requests; troubleshoot scheduling issues.
Maintain documentation and track assignments.
Facilitate governance and operations meetings.
Assist in leading biannual working group discussions.
Manage system enhancements and stakeholder follow‑through.
Requirements
Minimum 5 years of event management experience.
Bachelor’s degree.
CMP certification highly preferred.
Proficiency with platforms such as Zoom and Streamyard.
Experience managing significant in‑person and virtual events.
Citizenship required.
Benefits Creative Circle’s Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele‑behavioral health, and 401(k) plan. Sick leave is provided to candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
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