VP Racing Fuels
Fueling Success in this Role:
In this role, as the
Sales Executive Assistant , you will operate at the center of VP Racing’s Sales division - managing priorities, shaping executive communications, and keeping high‑visibility initiatives moving forward. You will serve as a trusted partner to Sales leadership and the central point of coordination for the Sales team, supporting executives, regional leaders, and external partners through executive‑level administrative, operational, and logistical support.
This is an in‑person position based at VP Racing’s Corporate Headquarters located in San Antonio, Texas, requiring a consistent on‑site presence to support leadership and the broader Sales organization. You will translate data into clear insights, transform ideas into polished, executive‑ready presentations, and ensure the Sales organization remains aligned, prepared, and execution‑ready. Success in this role requires strong ownership, discretion, and the ability to anticipate needs before they’re voiced.
This role is ideal for someone who thrives on responsibility, works one step ahead of leadership, and takes pride in delivering high‑caliber work in Excel and PowerPoint. If you enjoy being the person who keeps everything running smoothly while driving real business impact, this position offers visibility, influence, and meaningful contribution at the executive level.
Key Responsibilities Executive & Sales Leadership Support
Provide executive‑level administrative support to the Senior Vice President of Sales
Serve as the Sales team’s first point of contact for administrative support and coordination
Maintain and manage the SVP of Sales’ calendar, meetings, and priorities
Prepare, format, and edit executive‑level PowerPoint presentations, sales decks, and leadership materials
Prepare, review, and route documents for executive approval and signatures
Maintain confidentiality of sensitive company and sales information at all times
Meetings, Communication & Follow‑Up
Attend meetings, take detailed notes, and clearly identify action items, owners, and deadlines
Track follow‑ups and ensure commitments are completed on time
Transcribe and distribute meeting minutes when needed
Communicate executive directives and delegated assignments across the Sales organization
Data, Reporting & Systems (Excel‑Heavy)
Advanced Excel proficiency required – including reporting, tracking, analysis, and data organization
Build, maintain, and analyze spreadsheets to support sales tracking, forecasting, KPIs, and operational initiatives
Translate data into clear, executive‑ready PowerPoint visuals and summaries
Receive, review, and validate data and documents for accuracy prior to executive review
CRM experience (Salesforce preferred)
NetSuite experience is a plus
Events, Travel & Special Projects
Coordinate sales events, trade shows, race events, sponsorships, and ticketing
Support event logistics involving Regional Sales Managers, sponsors, and internal teams
Arrange and manage executive and team travel for sales events throughout the year
Assist with planning and execution of special sales initiatives and events
Travel to various VP locations and external events as needed
Why Should You Join Our Team? At VP Racing, we don’t just create high‑performance fuels – we create high‑performance careers. Based in San Antonio, Texas, we are a global leader in race fuels, performance chemicals, and branded retail products. Our work environment is built for those who thrive on innovation, precision, and speed, offering a dynamic workplace where passion drives everything we do. We invest in our people and provide real opportunities for professional growth.
We hire people based on potential, not just experience, and believe in building a team that’s diverse, driven, and ready to push limits. At VP, we work hard and play hard , innovate boldly, and foster a fun, collaborative culture where teamwork fuels success.
High‑Octane Rewards: We offer a competitive salary for our
Sales Executive Assistant , based on experience, along with a comprehensive benefits package designed to support your well‑being and future. Our benefits include health, dental, and vision insurance, a full suite of supplemental insurance options, and a robust 401(k) plan with a company match to help you build a secure retirement. We offer paid time off, so you have the flexibility to recharge and refuel. You'll enjoy a down‑to‑earth, casual work environment, along with a positive, team‑oriented culture built on innovation, inclusion, and long‑term success. Join us and be part of a company that values creativity, collaboration, and a desire to win!
Minimum Qualifications The ideal candidate must be extremely organized and able to manage the logistics of multiple duties with professionalism and strong communication skills. In addition, strong attention to detail and ability to work in a fast‑paced environment is critical for success in the role, as are high levels of accuracy, timeliness and dependability. We are looking for someone who can establish and maintain effective working relationships within the organization, work effectively with all levels of employees and management, and assist in providing solutions to challenges that arise.
High School Diploma or GED required
5+ years of executive or administrative assistant experience, preferably supporting sales leadership or senior executives
About the Company VP Racing is best known as a world leader in racing and performance fluids, powering champions in virtually every form of motorsport on land, sea, and air since 1975. VP also sells a full line of consumer products, including ethanol‑free fuels and oils for 2‑ and 4‑cycle outdoor power equipment, automotive lubricants, additives, coolants, and accessories through national home improvement, automotive parts, and online retailers. The company also offers a program to independent operators of convenience stores and gas stations, car wash, quick lube, and marinas to brand as VP Racing and resell the company’s full range of automotive performance and small engine fuel products.
VP Racing is an Equal Opportunity Employer. The Company does not make employment or personnel decisions based on race, religion, color, sex, age, sexual orientation, national origin, disability, veteran status, or any other status or condition protected by applicable federal and state laws.
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Sales Executive Assistant , you will operate at the center of VP Racing’s Sales division - managing priorities, shaping executive communications, and keeping high‑visibility initiatives moving forward. You will serve as a trusted partner to Sales leadership and the central point of coordination for the Sales team, supporting executives, regional leaders, and external partners through executive‑level administrative, operational, and logistical support.
This is an in‑person position based at VP Racing’s Corporate Headquarters located in San Antonio, Texas, requiring a consistent on‑site presence to support leadership and the broader Sales organization. You will translate data into clear insights, transform ideas into polished, executive‑ready presentations, and ensure the Sales organization remains aligned, prepared, and execution‑ready. Success in this role requires strong ownership, discretion, and the ability to anticipate needs before they’re voiced.
This role is ideal for someone who thrives on responsibility, works one step ahead of leadership, and takes pride in delivering high‑caliber work in Excel and PowerPoint. If you enjoy being the person who keeps everything running smoothly while driving real business impact, this position offers visibility, influence, and meaningful contribution at the executive level.
Key Responsibilities Executive & Sales Leadership Support
Provide executive‑level administrative support to the Senior Vice President of Sales
Serve as the Sales team’s first point of contact for administrative support and coordination
Maintain and manage the SVP of Sales’ calendar, meetings, and priorities
Prepare, format, and edit executive‑level PowerPoint presentations, sales decks, and leadership materials
Prepare, review, and route documents for executive approval and signatures
Maintain confidentiality of sensitive company and sales information at all times
Meetings, Communication & Follow‑Up
Attend meetings, take detailed notes, and clearly identify action items, owners, and deadlines
Track follow‑ups and ensure commitments are completed on time
Transcribe and distribute meeting minutes when needed
Communicate executive directives and delegated assignments across the Sales organization
Data, Reporting & Systems (Excel‑Heavy)
Advanced Excel proficiency required – including reporting, tracking, analysis, and data organization
Build, maintain, and analyze spreadsheets to support sales tracking, forecasting, KPIs, and operational initiatives
Translate data into clear, executive‑ready PowerPoint visuals and summaries
Receive, review, and validate data and documents for accuracy prior to executive review
CRM experience (Salesforce preferred)
NetSuite experience is a plus
Events, Travel & Special Projects
Coordinate sales events, trade shows, race events, sponsorships, and ticketing
Support event logistics involving Regional Sales Managers, sponsors, and internal teams
Arrange and manage executive and team travel for sales events throughout the year
Assist with planning and execution of special sales initiatives and events
Travel to various VP locations and external events as needed
Why Should You Join Our Team? At VP Racing, we don’t just create high‑performance fuels – we create high‑performance careers. Based in San Antonio, Texas, we are a global leader in race fuels, performance chemicals, and branded retail products. Our work environment is built for those who thrive on innovation, precision, and speed, offering a dynamic workplace where passion drives everything we do. We invest in our people and provide real opportunities for professional growth.
We hire people based on potential, not just experience, and believe in building a team that’s diverse, driven, and ready to push limits. At VP, we work hard and play hard , innovate boldly, and foster a fun, collaborative culture where teamwork fuels success.
High‑Octane Rewards: We offer a competitive salary for our
Sales Executive Assistant , based on experience, along with a comprehensive benefits package designed to support your well‑being and future. Our benefits include health, dental, and vision insurance, a full suite of supplemental insurance options, and a robust 401(k) plan with a company match to help you build a secure retirement. We offer paid time off, so you have the flexibility to recharge and refuel. You'll enjoy a down‑to‑earth, casual work environment, along with a positive, team‑oriented culture built on innovation, inclusion, and long‑term success. Join us and be part of a company that values creativity, collaboration, and a desire to win!
Minimum Qualifications The ideal candidate must be extremely organized and able to manage the logistics of multiple duties with professionalism and strong communication skills. In addition, strong attention to detail and ability to work in a fast‑paced environment is critical for success in the role, as are high levels of accuracy, timeliness and dependability. We are looking for someone who can establish and maintain effective working relationships within the organization, work effectively with all levels of employees and management, and assist in providing solutions to challenges that arise.
High School Diploma or GED required
5+ years of executive or administrative assistant experience, preferably supporting sales leadership or senior executives
About the Company VP Racing is best known as a world leader in racing and performance fluids, powering champions in virtually every form of motorsport on land, sea, and air since 1975. VP also sells a full line of consumer products, including ethanol‑free fuels and oils for 2‑ and 4‑cycle outdoor power equipment, automotive lubricants, additives, coolants, and accessories through national home improvement, automotive parts, and online retailers. The company also offers a program to independent operators of convenience stores and gas stations, car wash, quick lube, and marinas to brand as VP Racing and resell the company’s full range of automotive performance and small engine fuel products.
VP Racing is an Equal Opportunity Employer. The Company does not make employment or personnel decisions based on race, religion, color, sex, age, sexual orientation, national origin, disability, veteran status, or any other status or condition protected by applicable federal and state laws.
#J-18808-Ljbffr