Quanta Infrastructure Solutions Group
Senior Proposal Coordinator
Quanta Infrastructure Solutions Group, Scottsdale, Arizona, us, 85261
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About Us QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.
Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About This Role The Senior Proposal Coordinator is an integral part of our proposal development process, entrusted with the responsibility of ensuring the security and integrity of all proposal documentation. This role involves coordinating the internal proposal process, reviewing all proposal inputs, and directing the production of the final proposal.
As a Senior Proposal Coordinator, you will work in close collaboration with the proposal team, ensuring that all internal and external requirements are met, from the receipt of inquiry through to contract award. This position holds the overall responsibility for adherence to the QISG’s proposal process, ensuring that our high standards are maintained.
In addition to the duties typically assigned to a Proposal Coordinator, the Senior Proposal Coordinator role comes with enhanced responsibilities. These include a more in-depth workload, potential leadership opportunities within the group, offering the chance to guide, mentor, and influence the direction of our proposal process.
What You'll Do
Prepares and submits documentation to set-up internal proposal number
Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables
Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines
Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company’s server system
Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation
Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team
Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.)
Establishes the format of the proposal to reflect the Client's requirements and the Company’s agreed proposal win strategy
Coordinates the preparation of the proposal on a day-to-day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule
Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders
Ensures that the proposal is fully compliant with the Client’s requirements. Where this is not possible, identify alternatives and possible solutions
Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead
Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company’s Delegation of Authority) are in place prior to submitting the proposal
Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals
Adheres to internal standards, policies, and procedures
Performs special projects and completes other duties as assigned or requested
What You'll Bring
Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience (construction industry, giving exposure to EPC projects in the electric power and water/wastewater)
Knowledge and skills in bid preparation, specifically in the electric power industry
Proficient skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, and Visio) and Adobe Acrobat
Associate’s degree and 2+ years of relevant experience
Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure
Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style
Well-developed written and verbal communication, interpersonal, influencing and presentation skills
Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations
Ability to work irregular schedule and long hours required to meet required deadlines
What You'll Get
Competitive Compensation
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development
Tuition Assistance
Employee Discount Program
Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
Seniority level Mid-Senior level
Employment type Full-time
Job function Other
Industries Construction
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About Us QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.
Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About This Role The Senior Proposal Coordinator is an integral part of our proposal development process, entrusted with the responsibility of ensuring the security and integrity of all proposal documentation. This role involves coordinating the internal proposal process, reviewing all proposal inputs, and directing the production of the final proposal.
As a Senior Proposal Coordinator, you will work in close collaboration with the proposal team, ensuring that all internal and external requirements are met, from the receipt of inquiry through to contract award. This position holds the overall responsibility for adherence to the QISG’s proposal process, ensuring that our high standards are maintained.
In addition to the duties typically assigned to a Proposal Coordinator, the Senior Proposal Coordinator role comes with enhanced responsibilities. These include a more in-depth workload, potential leadership opportunities within the group, offering the chance to guide, mentor, and influence the direction of our proposal process.
What You'll Do
Prepares and submits documentation to set-up internal proposal number
Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables
Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines
Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company’s server system
Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation
Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team
Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.)
Establishes the format of the proposal to reflect the Client's requirements and the Company’s agreed proposal win strategy
Coordinates the preparation of the proposal on a day-to-day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule
Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders
Ensures that the proposal is fully compliant with the Client’s requirements. Where this is not possible, identify alternatives and possible solutions
Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead
Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company’s Delegation of Authority) are in place prior to submitting the proposal
Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals
Adheres to internal standards, policies, and procedures
Performs special projects and completes other duties as assigned or requested
What You'll Bring
Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience (construction industry, giving exposure to EPC projects in the electric power and water/wastewater)
Knowledge and skills in bid preparation, specifically in the electric power industry
Proficient skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, and Visio) and Adobe Acrobat
Associate’s degree and 2+ years of relevant experience
Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure
Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style
Well-developed written and verbal communication, interpersonal, influencing and presentation skills
Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations
Ability to work irregular schedule and long hours required to meet required deadlines
What You'll Get
Competitive Compensation
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development
Tuition Assistance
Employee Discount Program
Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
Seniority level Mid-Senior level
Employment type Full-time
Job function Other
Industries Construction
Referrals increase your chances of interviewing at Quanta Infrastructure Solutions Group by 2x
Get notified about new Proposal Coordinator jobs in Scottsdale, AZ.
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr