Texas Department of Transportation
Contract Specialist II, III, IV or V
Texas Department of Transportation, Tyler, Texas, United States, 75701
Contract Specialist II, III, IV or V (Job ID: 2503588)
Position Overview TxDOT’s Tyler District Maintenance office is hiring a Contract Specialist II, III, IV or V to join their team. Applicants who enjoy a collaborative environment and wish to help make Texas roadways safer will benefit from this position. Join the TxDOT family and build a career as big as Texas.
Salary Range
B18: $45,521 – $71,055
B20: $51,158 – $81,351
B22: $57,614 – $93,138
B24: $65,104 – $106,634
Work Location Tyler District Headquarters, 2709 WEST FRONT STREET, Tyler, 75702
Travel Yes, 5 % of the time
Shift Day shift. Mon‑Fri; 8‑5. On‑site only.
Benefits and Perks
Retirement Plans
Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100 % for Full‑Time Employees
On‑the‑Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family‑Friendly Policies and Programs
For a complete list of our total compensation package please visit our website at: Total Compensation Package.
Essential Duties – Contract Specialist II
Assists with recommending policy and/or procedure changes.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
Assists in monitoring contractors' insurance certificates.
Composes and transmits conditional award notices.
Coordinates start‑work date ensuring all necessary materials will be available for the contractor.
Ensures contracts are payable and meet all legal requirements.
Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre‑construction/pre‑bidding conferences and public bid openings.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
Performs other job responsibilities as assigned.
Essential Duties – Contract Specialist III
All duties above and analyses, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Assists in researching and making recommendations concerning contract administration systems.
Assists with contract negotiations.
Assists with recommending policy and/or procedure changes and solutions.
Researches state and federal statutes and opinions, Department policies and previous contracts.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Essential Duties – Contract Specialist IV
All duties above and acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
Acts as a liaison with Regional Mobility Authorities, Metropolitan Planning Organizations, districts, divisions and other state Department of Transportation agencies concerning contract administration systems.
Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies and procedures.
Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
Essential Duties – Contract Specialist V
All duties above and develops plans for implementing new contract evaluation requirements.
Develops, writes, revises and/or prepares highly complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
Executes agreements and contracts.
Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
Monitors contractors' insurance certificates.
May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage.
Minimum Qualifications – Education Bachelor’s Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year‑per‑year basis.
Minimum Qualifications – Experience
Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year‑per‑year basis.
Minimum Qualifications – Licenses and Certifications Valid driver’s license. This position requires driving a state vehicle.
Competencies – Contract Specialist II
Knowledge of contract writing and specifications.
Knowledge of applicable computer operating systems and relevant applications.
Knowledge of contract development and oversight.
Knowledge of contract administration/management systems.
Knowledge of contract record‑keeping.
Skill in monitoring contracts and procedures.
Skill in developing, interpreting, and implementing policies, procedures, and technical information.
Skill in writing, reviewing, and revising documents to include engineering notes, specifications, standards and procedures.
Skill in preparing and maintaining confidential and sensitive records, files, and reports.
Attribute: Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.
Competencies – Contract Specialist III
Extensive knowledge of applicable computer operating systems and relevant applications.
Extensive knowledge of auditing and investigative methods, practices and procedures.
Extensive knowledge of contract record‑keeping.
Extensive knowledge of contract billing procedures.
Expert skill in research and analysis methodologies.
Expert skill in researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area.
Expert skill in administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
Competencies – Contract Specialist IV
Extensive knowledge of contract development and oversight.
Extensive knowledge of contract negotiation, development and management methods.
Extensive knowledge of contract writing and specifications.
Extensive knowledge of contract administration/management systems.
Expert skill in developing, interpreting, and implementing policies, procedures, and technical information.
Competencies – Contract Specialist V
Expert skill in leading, assigning, reviewing, and monitoring the work of others.
Expert skill in analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions.
Expert skill in persuasion and negotiation of critical issues.
Expert skill in analyzing and organizing business and technical data.
Expert skill in monitoring contracts and procedures.
Physical Requirements and Working Conditions
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools.
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs.
Standing – prolonged periods of time.
Repetitive motion – substantial movements of the wrists, hands, and/or fingers.
Close visual acuity – work includes data/figures; view a computer screen; extensive reading.
Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on the appropriate occupational category above the EEO/ADA field on the job description page: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.
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Position Overview TxDOT’s Tyler District Maintenance office is hiring a Contract Specialist II, III, IV or V to join their team. Applicants who enjoy a collaborative environment and wish to help make Texas roadways safer will benefit from this position. Join the TxDOT family and build a career as big as Texas.
Salary Range
B18: $45,521 – $71,055
B20: $51,158 – $81,351
B22: $57,614 – $93,138
B24: $65,104 – $106,634
Work Location Tyler District Headquarters, 2709 WEST FRONT STREET, Tyler, 75702
Travel Yes, 5 % of the time
Shift Day shift. Mon‑Fri; 8‑5. On‑site only.
Benefits and Perks
Retirement Plans
Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100 % for Full‑Time Employees
On‑the‑Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family‑Friendly Policies and Programs
For a complete list of our total compensation package please visit our website at: Total Compensation Package.
Essential Duties – Contract Specialist II
Assists with recommending policy and/or procedure changes.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
Assists in monitoring contractors' insurance certificates.
Composes and transmits conditional award notices.
Coordinates start‑work date ensuring all necessary materials will be available for the contractor.
Ensures contracts are payable and meet all legal requirements.
Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre‑construction/pre‑bidding conferences and public bid openings.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
Performs other job responsibilities as assigned.
Essential Duties – Contract Specialist III
All duties above and analyses, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Assists in researching and making recommendations concerning contract administration systems.
Assists with contract negotiations.
Assists with recommending policy and/or procedure changes and solutions.
Researches state and federal statutes and opinions, Department policies and previous contracts.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Essential Duties – Contract Specialist IV
All duties above and acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
Acts as a liaison with Regional Mobility Authorities, Metropolitan Planning Organizations, districts, divisions and other state Department of Transportation agencies concerning contract administration systems.
Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies and procedures.
Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
Essential Duties – Contract Specialist V
All duties above and develops plans for implementing new contract evaluation requirements.
Develops, writes, revises and/or prepares highly complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
Executes agreements and contracts.
Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
Monitors contractors' insurance certificates.
May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage.
Minimum Qualifications – Education Bachelor’s Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year‑per‑year basis.
Minimum Qualifications – Experience
Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting.
Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping or accounting.
Related graduate level education may be substituted for experience on a year‑per‑year basis.
Minimum Qualifications – Licenses and Certifications Valid driver’s license. This position requires driving a state vehicle.
Competencies – Contract Specialist II
Knowledge of contract writing and specifications.
Knowledge of applicable computer operating systems and relevant applications.
Knowledge of contract development and oversight.
Knowledge of contract administration/management systems.
Knowledge of contract record‑keeping.
Skill in monitoring contracts and procedures.
Skill in developing, interpreting, and implementing policies, procedures, and technical information.
Skill in writing, reviewing, and revising documents to include engineering notes, specifications, standards and procedures.
Skill in preparing and maintaining confidential and sensitive records, files, and reports.
Attribute: Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.
Competencies – Contract Specialist III
Extensive knowledge of applicable computer operating systems and relevant applications.
Extensive knowledge of auditing and investigative methods, practices and procedures.
Extensive knowledge of contract record‑keeping.
Extensive knowledge of contract billing procedures.
Expert skill in research and analysis methodologies.
Expert skill in researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area.
Expert skill in administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
Competencies – Contract Specialist IV
Extensive knowledge of contract development and oversight.
Extensive knowledge of contract negotiation, development and management methods.
Extensive knowledge of contract writing and specifications.
Extensive knowledge of contract administration/management systems.
Expert skill in developing, interpreting, and implementing policies, procedures, and technical information.
Competencies – Contract Specialist V
Expert skill in leading, assigning, reviewing, and monitoring the work of others.
Expert skill in analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions.
Expert skill in persuasion and negotiation of critical issues.
Expert skill in analyzing and organizing business and technical data.
Expert skill in monitoring contracts and procedures.
Physical Requirements and Working Conditions
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools.
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs.
Standing – prolonged periods of time.
Repetitive motion – substantial movements of the wrists, hands, and/or fingers.
Close visual acuity – work includes data/figures; view a computer screen; extensive reading.
Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on the appropriate occupational category above the EEO/ADA field on the job description page: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.
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