NC Department of Health and Human Services
Administrative Specialist I
NC Department of Health and Human Services, Raleigh, North Carolina, United States
Agency
North Carolina Department of Health and Human Services (DHHS)
Division Public Health
Job Classification Title Administrative Specialist I (S)
Position Number 60041202
Grade NC08
About the Agency The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, employing approximately 17,000 staff. DHHS is responsible for ensuring the health, safety, and well‑being of all North Carolinians, providing human service needs for special populations and helping economically disadvantaged citizens achieve independence.
Description of Work This position serves as an Administrative Specialist I within the Cancer Prevention and Control Branch, providing comprehensive fiscal and administrative support to the Branch Program Manager and staff. The role ensures accurate allocation and compliance of federal and state funds in accordance with North Carolina Administrative Codes, work plans, and CDC cooperative agreements. Responsibilities include managing procurement processes, processing invoices and travel reimbursements, maintaining inventory, and supporting record retention for grants and contracts. The position operates in a fast‑paced environment requiring strong organizational skills and attention to detail to meet program and regulatory requirements.
Key Duties
Process and reconcile invoices for payment through the DHHS Controller’s Office.
Prepare and submit purchase requests, direct pay purchases, P-card transactions, and e‑procurement orders to ensure timely receipt of goods and services.
Track and process Contract Expenditure Reports (CERs) and maintain accurate fiscal records.
Oversee completion and submission of travel authorizations, conference approvals, and travel reimbursements for Branch staff.
Serve as Branch Purchasing Officer and monitor procurement activities for compliance with grant deliverables and state regulations.
Create and maintain templates, tracking logs, and internal databases to monitor spending and document approvals.
Manage fixed asset inventory, including annual audits, tagging, and reporting to the Controller’s Office.
Coordinate surplus management for branch equipment, furniture, and supplies.
Maintain record retention systems for grants, contracts, CERs, and travel documentation in accordance with policy.
Provide backup support for calendar scheduling, conference room reservations, and meeting documentation.
Knowledge, Skills, and Abilities (Preferred)
Experience managing budgeting processes and grant accounting with expert proficiency in expenditure tracking and fiscal compliance.
Proven experience coordinating procurement activities using e‑procurement systems and P-card transactions, ensuring adherence to state and federal regulations.
Hands‑on experience processing and reconciling travel authorizations, conference approvals, and reimbursements while maintaining organized tracking systems.
Demonstrated experience maintaining and auditing fixed asset inventories, including annual reconciliation, tagging, and reporting through state financial systems.
Experience developing and maintaining internal databases, templates, and tracking logs for monitoring program spending and supporting operational workflows.
Salary and Recruitment Range Salary Grade Range: $37,782.00 - $66,120.00
Recruitment Range: $45,000 - $51,645.00
Posting Closure The posting will close at 11:59 P.M. the night before the end date.
Physical Requirements Light work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Compensation and Benefits Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program. Paid vacation, sick, and community service leave are available, as well as paid parental leave for eligible employees.
Supplemental Contact Information DHHS is an Equal Opportunity Employer and embraces an Employment First philosophy. For more information about DHHS:
https://www.ncdhhs.gov/
Application Process Complete the online application in its entirety. Resumes will not be accepted in lieu. Provide education, work experience, certificates, and licenses in the appropriate sections. Answers to supplemental questions must be supported by detailed information in the “Work Experience” section.
Minimum Education and Experience High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.
EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer. The agency commits to a work environment free from unlawful discrimination, harassment, or retaliation.
Contact Recruiter: Dejah Seksay Contact Email: talentacquisition@dhhs.nc.gov
#J-18808-Ljbffr
Division Public Health
Job Classification Title Administrative Specialist I (S)
Position Number 60041202
Grade NC08
About the Agency The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, employing approximately 17,000 staff. DHHS is responsible for ensuring the health, safety, and well‑being of all North Carolinians, providing human service needs for special populations and helping economically disadvantaged citizens achieve independence.
Description of Work This position serves as an Administrative Specialist I within the Cancer Prevention and Control Branch, providing comprehensive fiscal and administrative support to the Branch Program Manager and staff. The role ensures accurate allocation and compliance of federal and state funds in accordance with North Carolina Administrative Codes, work plans, and CDC cooperative agreements. Responsibilities include managing procurement processes, processing invoices and travel reimbursements, maintaining inventory, and supporting record retention for grants and contracts. The position operates in a fast‑paced environment requiring strong organizational skills and attention to detail to meet program and regulatory requirements.
Key Duties
Process and reconcile invoices for payment through the DHHS Controller’s Office.
Prepare and submit purchase requests, direct pay purchases, P-card transactions, and e‑procurement orders to ensure timely receipt of goods and services.
Track and process Contract Expenditure Reports (CERs) and maintain accurate fiscal records.
Oversee completion and submission of travel authorizations, conference approvals, and travel reimbursements for Branch staff.
Serve as Branch Purchasing Officer and monitor procurement activities for compliance with grant deliverables and state regulations.
Create and maintain templates, tracking logs, and internal databases to monitor spending and document approvals.
Manage fixed asset inventory, including annual audits, tagging, and reporting to the Controller’s Office.
Coordinate surplus management for branch equipment, furniture, and supplies.
Maintain record retention systems for grants, contracts, CERs, and travel documentation in accordance with policy.
Provide backup support for calendar scheduling, conference room reservations, and meeting documentation.
Knowledge, Skills, and Abilities (Preferred)
Experience managing budgeting processes and grant accounting with expert proficiency in expenditure tracking and fiscal compliance.
Proven experience coordinating procurement activities using e‑procurement systems and P-card transactions, ensuring adherence to state and federal regulations.
Hands‑on experience processing and reconciling travel authorizations, conference approvals, and reimbursements while maintaining organized tracking systems.
Demonstrated experience maintaining and auditing fixed asset inventories, including annual reconciliation, tagging, and reporting through state financial systems.
Experience developing and maintaining internal databases, templates, and tracking logs for monitoring program spending and supporting operational workflows.
Salary and Recruitment Range Salary Grade Range: $37,782.00 - $66,120.00
Recruitment Range: $45,000 - $51,645.00
Posting Closure The posting will close at 11:59 P.M. the night before the end date.
Physical Requirements Light work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Compensation and Benefits Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program. Paid vacation, sick, and community service leave are available, as well as paid parental leave for eligible employees.
Supplemental Contact Information DHHS is an Equal Opportunity Employer and embraces an Employment First philosophy. For more information about DHHS:
https://www.ncdhhs.gov/
Application Process Complete the online application in its entirety. Resumes will not be accepted in lieu. Provide education, work experience, certificates, and licenses in the appropriate sections. Answers to supplemental questions must be supported by detailed information in the “Work Experience” section.
Minimum Education and Experience High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.
EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer. The agency commits to a work environment free from unlawful discrimination, harassment, or retaliation.
Contact Recruiter: Dejah Seksay Contact Email: talentacquisition@dhhs.nc.gov
#J-18808-Ljbffr