Idaho Staffing
Administrative Specialist III
Reporting to the Department of Business (DoB) Head, the Administrative Specialist provides administrative support to the department and is responsible for managing daily operations, financial activities, and accomplishing administrative tasks. This position is the units first point of contact, overseeing student employees and acting as departmental liaison to business students, DoB advisory board members, and external stakeholders. The Administrative Specialist is also responsible for reviewing, streamlining, and documenting processes for the DoB, as well as ensuring compliance with departmental, college, and university policies. This position functions with minimal supervision. The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students, and employees by navigating and advising others on a variety of administrative processes, procedures, and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff, and students, and providing program and/or event assistance. Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing, and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes, and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical, or monthly activity reports Maintain individual and office calendars Utilize university systems to create, review, and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders, and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned Required Experience: Three years performing administrative or office support functions Composing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email, and internet research Required Education: High School Diploma or equivalent Required Other: Advanced spreadsheet software experience for summarizing data and preparing reports Researching, interpreting, applying, and explaining complex information Process improvement work and documentation of processes Solving problems and performing liaison activities in a professional setting Coordinating activities requiring complex arrangements Proficiency using various University of Idaho software platforms Working knowledge of concepts, practices, and procedures in higher education Effective time management in a fast-paced setting Working autonomously Maintaining confidentiality Physical Requirements & Working Conditions: None Degree Requirement: Listed degree qualification is required at time of application FLSA Status: Non-Exempt Employee Category: Classified Pay Range: $20.35 per hour or higher depending on experience Type of Appointment: Full Time FTE: 1 Full Time/Part Time: Full Time Funding: A visa sponsorship is available for the position listed in this vacancy: No Posting Date: 12/04/2025 Closing Date: Open Until Filled: Yes Special Instructions to Applicants: Applications submitted on or before January 5, 2026 will receive first consideration. Please address all required and applicable preferred qualifications in your letter of qualification. Applicant Resources: https://www.uidaho.edu/hu
Reporting to the Department of Business (DoB) Head, the Administrative Specialist provides administrative support to the department and is responsible for managing daily operations, financial activities, and accomplishing administrative tasks. This position is the units first point of contact, overseeing student employees and acting as departmental liaison to business students, DoB advisory board members, and external stakeholders. The Administrative Specialist is also responsible for reviewing, streamlining, and documenting processes for the DoB, as well as ensuring compliance with departmental, college, and university policies. This position functions with minimal supervision. The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students, and employees by navigating and advising others on a variety of administrative processes, procedures, and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff, and students, and providing program and/or event assistance. Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing, and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes, and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical, or monthly activity reports Maintain individual and office calendars Utilize university systems to create, review, and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders, and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned Required Experience: Three years performing administrative or office support functions Composing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email, and internet research Required Education: High School Diploma or equivalent Required Other: Advanced spreadsheet software experience for summarizing data and preparing reports Researching, interpreting, applying, and explaining complex information Process improvement work and documentation of processes Solving problems and performing liaison activities in a professional setting Coordinating activities requiring complex arrangements Proficiency using various University of Idaho software platforms Working knowledge of concepts, practices, and procedures in higher education Effective time management in a fast-paced setting Working autonomously Maintaining confidentiality Physical Requirements & Working Conditions: None Degree Requirement: Listed degree qualification is required at time of application FLSA Status: Non-Exempt Employee Category: Classified Pay Range: $20.35 per hour or higher depending on experience Type of Appointment: Full Time FTE: 1 Full Time/Part Time: Full Time Funding: A visa sponsorship is available for the position listed in this vacancy: No Posting Date: 12/04/2025 Closing Date: Open Until Filled: Yes Special Instructions to Applicants: Applications submitted on or before January 5, 2026 will receive first consideration. Please address all required and applicable preferred qualifications in your letter of qualification. Applicant Resources: https://www.uidaho.edu/hu