Hazen and Sawyer
Executive Assistant/Administrator
Hazen and Sawyer, Greenwood Village, Colorado, United States
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Executive Assistant/Administrator
role at
Hazen and Sawyer
3 weeks ago Be among the first 25 applicants
This range is provided by Hazen and Sawyer. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $68,000.00/yr - $89,000.00/yr
Hazen and Sawyer is seeking a professional and experienced Executive Assistant and Administrator to join our Denver office. This role requires exceptional organizational skills, impeccable attention to detail, and the ability to manage highly confidential and sensitive information with discretion and integrity. The ideal candidate is proactive, adaptable, and demonstrates strong judgment and business acumen.
This position requires periodic travel between office locations and off-site engagements, so flexibility and a willingness to travel are essential.
Why Hazen and Sawyer:
Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
Our work includes planning, design, and oversight of construction of environmental infrastructure - for water, wastewater, and stormwater management.
We foster a work environment low on bureaucracy and high in creativity.
We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.
Key Responsibilities:
Executive Support
Provide high-level administrative support to executive leadership
Create and format professional presentations in PowerPoint, often incorporating graphic design elements
Develop, maintain, and analyze reports, spreadsheets, and data using Microsoft Excel
Draft and edit documents, correspondence, and reports in Microsoft Word
Assist in preparing visually appealing materials for meetings, proposals, and events
Manage calendars, schedule meetings, and coordinate travel arrangements
Handle confidential information with discretion and professionalism
Support project management tasks and ensure timely follow-up on action items
Assist with light graphic design tasks, including basic editing of marketing materials, infographics, and internal documents
Prepare accurate and timely expense reports
Occasional travel between Denver office locations required
Operations Support
Plan, coordinate, and/or support activities and events
Coordinate venues, vendors, budget, invite list, and research activities
Arrange catering for meetings and events
Support clients contact list maintenance
Coordinate travel arrangements for staff and visitors
Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting
Directed administrative support to the Project Managers and the Project Directors
Marketing and Proposal Coordination
Work with engineers, scientists, and other technical staff to produce compliant and compelling stories
Support copywriting and copyediting
Assist with the creation and maintenance of project descriptions
Assist with preparing resumes
Qualifications/Skills Required:
Minimum seven years as an Executive Assistant supporting senior leadership roles, or in a similar administrative role
Demonstrated ability to handle confidential and sensitive information with the highest level of integrity and professionalism
Excellent verbal and written communication abilities
Advanced proficiency in Microsoft PowerPoint, Excel, and Word (required)
Experience with graphic design tools (such as Adobe Creative Suite, Canva, or similar)
Strong organizational and time management skills
High attention to detail and a keen eye for design
Ability to handle multiple priorities in a fast-paced environment
Self-motivated, reliable, and resourceful
Demonstrates strong work ethic
Prior experience in a professional services firm preferred, experience in the engineering industry a plus
Must be able and willing to travel between office locations as needed
Bachelor's degree preferred but not required
What We Offer:
Comprehensive health benefits (medical, dental, vision, and prescription plans)
Pre-tax flexible spending plans for medical, dependent care, and transportation
Short and long-term disability, and employer paid life insurance
Paid holidays, floating holidays, and paid time off (PTO)
Employer-contributed 401(k) plan and additional financial planning support
Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
Starting pay range for this position depends on skills, experience, education and geographical location
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Information Technology
#J-18808-Ljbffr
Executive Assistant/Administrator
role at
Hazen and Sawyer
3 weeks ago Be among the first 25 applicants
This range is provided by Hazen and Sawyer. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $68,000.00/yr - $89,000.00/yr
Hazen and Sawyer is seeking a professional and experienced Executive Assistant and Administrator to join our Denver office. This role requires exceptional organizational skills, impeccable attention to detail, and the ability to manage highly confidential and sensitive information with discretion and integrity. The ideal candidate is proactive, adaptable, and demonstrates strong judgment and business acumen.
This position requires periodic travel between office locations and off-site engagements, so flexibility and a willingness to travel are essential.
Why Hazen and Sawyer:
Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
Our work includes planning, design, and oversight of construction of environmental infrastructure - for water, wastewater, and stormwater management.
We foster a work environment low on bureaucracy and high in creativity.
We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.
Key Responsibilities:
Executive Support
Provide high-level administrative support to executive leadership
Create and format professional presentations in PowerPoint, often incorporating graphic design elements
Develop, maintain, and analyze reports, spreadsheets, and data using Microsoft Excel
Draft and edit documents, correspondence, and reports in Microsoft Word
Assist in preparing visually appealing materials for meetings, proposals, and events
Manage calendars, schedule meetings, and coordinate travel arrangements
Handle confidential information with discretion and professionalism
Support project management tasks and ensure timely follow-up on action items
Assist with light graphic design tasks, including basic editing of marketing materials, infographics, and internal documents
Prepare accurate and timely expense reports
Occasional travel between Denver office locations required
Operations Support
Plan, coordinate, and/or support activities and events
Coordinate venues, vendors, budget, invite list, and research activities
Arrange catering for meetings and events
Support clients contact list maintenance
Coordinate travel arrangements for staff and visitors
Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting
Directed administrative support to the Project Managers and the Project Directors
Marketing and Proposal Coordination
Work with engineers, scientists, and other technical staff to produce compliant and compelling stories
Support copywriting and copyediting
Assist with the creation and maintenance of project descriptions
Assist with preparing resumes
Qualifications/Skills Required:
Minimum seven years as an Executive Assistant supporting senior leadership roles, or in a similar administrative role
Demonstrated ability to handle confidential and sensitive information with the highest level of integrity and professionalism
Excellent verbal and written communication abilities
Advanced proficiency in Microsoft PowerPoint, Excel, and Word (required)
Experience with graphic design tools (such as Adobe Creative Suite, Canva, or similar)
Strong organizational and time management skills
High attention to detail and a keen eye for design
Ability to handle multiple priorities in a fast-paced environment
Self-motivated, reliable, and resourceful
Demonstrates strong work ethic
Prior experience in a professional services firm preferred, experience in the engineering industry a plus
Must be able and willing to travel between office locations as needed
Bachelor's degree preferred but not required
What We Offer:
Comprehensive health benefits (medical, dental, vision, and prescription plans)
Pre-tax flexible spending plans for medical, dependent care, and transportation
Short and long-term disability, and employer paid life insurance
Paid holidays, floating holidays, and paid time off (PTO)
Employer-contributed 401(k) plan and additional financial planning support
Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
Starting pay range for this position depends on skills, experience, education and geographical location
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Information Technology
#J-18808-Ljbffr