Real Estate Administrative Assistant

Overview We are a Commercial and Residential property management company that are looking for an Administrative Assistant, preferably within 10-15 miles of West Hollywood, with the following duties:

Responsibilities

Provide administrative support such as scanning, copying, printing, assisting with meetings, company events, preparation of meetings, etc.

Prepare several reports utilizing Microsoft Excel on a regular basis (e.g., daily, weekly/monthly reports, vacancy reports, rent rolls, etc.). Strong MS Excel skills are a MUST

Coordinate with various team members and generate reports as per co-worker’s needs;

QuickBooks experience a plus

Manage meetings, calendar appointments, coordinate lunch for various office staff members;

Answer phone calls and emails; handle incoming and outgoing communications;

Manage agendas/travel arrangements/appointments etc. for colleagues;

Consistently and timely take care of weekly, monthly, quarterly and yearly tasks assigned;

Maintain accurate records of documents received and sent out, file documents (hard and soft copies);

Assist in rental efforts including leasing documents for properties

Be the liaison between team members and outside vendors/clients and consistently follow up on projects, tasks, or deadlines, as needed;

Perform other functions as may be required by the job or as directed by management;

Bilingual (English and Spanish) a plus

Required/Preferred Qualifications

Strong MS Excel skills are required.

QuickBooks experience is a plus.

Bilingual English and Spanish is a plus.

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