Sacred Heart University
and the job listing Expires on January 15, 2026
Contact Email : alanna.meekins@vdot.virginia.gov
Job Description
Plan, organize, lead and manage a variety of business functions for designated area including budgeting, accounting, procurement, contract administration, and strategic planning. Serve as liaison to ensure the necessary support for all business functional areas are provided to other VDOT divisions and districts. Provide financial projections, strategic direction and reporting capabilities to internal and external users.
How you will contribute:
Accounting and Procurement: Oversee purchasing of goods and services, professional services, consulting procurement and small purchases. Ensure accounting and financial transactions are processed according to policies and procedures. Oversee compliance with Prompt Pay Act.
Administrative Activities: Provide technical support in the administration of business functions. Oversee compliance and reporting. Oversee requests for information and provide input to others on policy or legislative changes.
Budget Development and Management: Develop and manage assigned budgets and spending plans. Ensure proper financial stewardship through the development and application of sound policies and procedures. Determine proper allocation of funds within appropriate financial systems. Oversee reconciliations and provide oversight of expenditures. Collaborate with VDOT staff to research and correct errors. Authorize budget adjustments and expenditures based on need and funding availability.
Contract Administration: Oversee contract administration activities. Provide leadership on development of complex contracts that may involve multiple divisions within VDOT. Oversee processing of consultant contracts ensuring compliance with VDOT policies and federal and state regulations and guidelines. Provide expertise and training to VDOT staff regarding best practices for the use of assigned contracts. Oversee research and reporting on contract compliance, audit results and develops corrective action plans and reports for stakeholders.
Financial Planning: Develop, direct and administer a multiyear fiscal strategy and spend plan related to revenue projections, strategic planning and short- and long-term program goals. Provide feedback regarding projections and needs to internal and external stakeholders.
Funding Generation: Conduct research and analysis and evaluate opportunities to incorporate alternate funding sources into VDOT programs. Evaluates state and federal opportunities and establishes financial management systems to expand grant funded opportunities.
Manage Human Resource Functions: Lead the administrative and human resource functions. Ensure human resource policies, procedures and guidelines comply with VDOT policies, and changes are communicated to staff. Manage training and development efforts of staff by developing training programs ensuring fund availability.
Outreach Liaison: Represent assigned area and serve as advocate to obtain and allocate fiscal resources. May include internal VDOT programs, FHWA or legislative committees. Provide outreach and training to others regarding programmatic and financial programs and changes.
What will make you successful:
Ability to communicate effectively orally and in writing with internal and external customers and make presentations and conduct meetings.
Ability to develop and apply innovative solutions to complex business problems.
Ability to develop and monitor strategic plans and forecasts and develop financial reports.
Ability to develop operational budgets and spending plans and monitor and analyze data.
Ability to develop, interpret and apply or make changes to policies and procedures.
Ability to establish and maintain effective working relationships with all levels of agency management and with vendors.
Ability to interpret laws, regulations, policies and procedures.
Considerable knowledge of administrative, managerial and supervisory principles and practices.
Considerable knowledge of government accounting, information technology and public budgeting principles and practices.
Considerable knowledge of government procurement concepts, practices, procedures and regulations.
Knowledge of contract management policies and procedures.
Knowledge of federal and state transportation regulations, policies and procedures.
Knowledge of grant administration and fund management principles and practices.
Skill in the use of computers and web-based applications.
Minimum Qualifications:
Ability to communicate effectively orally and in writing with customers and make presentations and conduct meetings.
Ability to develop operational budgets, spending plans, monitor and analyze data.
Ability to develop, monitor strategic plans, forecasts and develop financial reports.
Ability to establish, maintain effective working relationships with all levels of agency management and with vendors.
Ability to interpret laws, regulations, policies, and procedures.
Considerable knowledge of government accounting, information technology, public budgeting principles and practices.
Experience applying administrative, managerial, supervisory principles and practices.
Knowledge of contract management policies and procedures.
Skill in the use of computers and web-based applications.
Additional Considerations:
A combination of training, experience, or education in Business, Accounting, Finance, Economics, Public Administration or related field desired.
Experience in managing and administering budgets, financial activities or strategic plans.
Knowledge of consultant procurement processes and procedures.
Knowledge of federal and state transportation regulations, policies and procedures.
Knowledge of grant administration and fund management principles and practices.
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Contact Email : alanna.meekins@vdot.virginia.gov
Job Description
Plan, organize, lead and manage a variety of business functions for designated area including budgeting, accounting, procurement, contract administration, and strategic planning. Serve as liaison to ensure the necessary support for all business functional areas are provided to other VDOT divisions and districts. Provide financial projections, strategic direction and reporting capabilities to internal and external users.
How you will contribute:
Accounting and Procurement: Oversee purchasing of goods and services, professional services, consulting procurement and small purchases. Ensure accounting and financial transactions are processed according to policies and procedures. Oversee compliance with Prompt Pay Act.
Administrative Activities: Provide technical support in the administration of business functions. Oversee compliance and reporting. Oversee requests for information and provide input to others on policy or legislative changes.
Budget Development and Management: Develop and manage assigned budgets and spending plans. Ensure proper financial stewardship through the development and application of sound policies and procedures. Determine proper allocation of funds within appropriate financial systems. Oversee reconciliations and provide oversight of expenditures. Collaborate with VDOT staff to research and correct errors. Authorize budget adjustments and expenditures based on need and funding availability.
Contract Administration: Oversee contract administration activities. Provide leadership on development of complex contracts that may involve multiple divisions within VDOT. Oversee processing of consultant contracts ensuring compliance with VDOT policies and federal and state regulations and guidelines. Provide expertise and training to VDOT staff regarding best practices for the use of assigned contracts. Oversee research and reporting on contract compliance, audit results and develops corrective action plans and reports for stakeholders.
Financial Planning: Develop, direct and administer a multiyear fiscal strategy and spend plan related to revenue projections, strategic planning and short- and long-term program goals. Provide feedback regarding projections and needs to internal and external stakeholders.
Funding Generation: Conduct research and analysis and evaluate opportunities to incorporate alternate funding sources into VDOT programs. Evaluates state and federal opportunities and establishes financial management systems to expand grant funded opportunities.
Manage Human Resource Functions: Lead the administrative and human resource functions. Ensure human resource policies, procedures and guidelines comply with VDOT policies, and changes are communicated to staff. Manage training and development efforts of staff by developing training programs ensuring fund availability.
Outreach Liaison: Represent assigned area and serve as advocate to obtain and allocate fiscal resources. May include internal VDOT programs, FHWA or legislative committees. Provide outreach and training to others regarding programmatic and financial programs and changes.
What will make you successful:
Ability to communicate effectively orally and in writing with internal and external customers and make presentations and conduct meetings.
Ability to develop and apply innovative solutions to complex business problems.
Ability to develop and monitor strategic plans and forecasts and develop financial reports.
Ability to develop operational budgets and spending plans and monitor and analyze data.
Ability to develop, interpret and apply or make changes to policies and procedures.
Ability to establish and maintain effective working relationships with all levels of agency management and with vendors.
Ability to interpret laws, regulations, policies and procedures.
Considerable knowledge of administrative, managerial and supervisory principles and practices.
Considerable knowledge of government accounting, information technology and public budgeting principles and practices.
Considerable knowledge of government procurement concepts, practices, procedures and regulations.
Knowledge of contract management policies and procedures.
Knowledge of federal and state transportation regulations, policies and procedures.
Knowledge of grant administration and fund management principles and practices.
Skill in the use of computers and web-based applications.
Minimum Qualifications:
Ability to communicate effectively orally and in writing with customers and make presentations and conduct meetings.
Ability to develop operational budgets, spending plans, monitor and analyze data.
Ability to develop, monitor strategic plans, forecasts and develop financial reports.
Ability to establish, maintain effective working relationships with all levels of agency management and with vendors.
Ability to interpret laws, regulations, policies, and procedures.
Considerable knowledge of government accounting, information technology, public budgeting principles and practices.
Experience applying administrative, managerial, supervisory principles and practices.
Knowledge of contract management policies and procedures.
Skill in the use of computers and web-based applications.
Additional Considerations:
A combination of training, experience, or education in Business, Accounting, Finance, Economics, Public Administration or related field desired.
Experience in managing and administering budgets, financial activities or strategic plans.
Knowledge of consultant procurement processes and procedures.
Knowledge of federal and state transportation regulations, policies and procedures.
Knowledge of grant administration and fund management principles and practices.
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