WMFHA
Assistant Property Manager
Santa Clara, CA 95054
Salary: 75-88K
SUMMARY:
The Assistant Property Manager is charged with supporting management's efforts in the day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner's goals and objectives
RESPONSIBILITIES: Property Maintenance:
Regular, periodic inspections of properties as directed by SPM/PM (minimum of 2 times per month; 1 time per week is preferable) to ensure standard high-quality appearance and provide recommendations for maintenance / upgrades as necessary
Weekly vacancy inspections as directed by SPM/PM
Complete project walk‑throughs as requested by SPM/PM, utilizing a walk‑through checklist
Continue an ongoing familiarity with all projects to assist SPMs/PMs
Perform administrative functions for SPM/PM as requested, including typing general correspondence, proposals, reports, and lease amendments
Work with the PA and assist in maintaining property management files in an orderly and efficient manner
Work with the PA and assist in maintaining the HVAC maintenance compliance program and tenant insurance compliance program
Work with SPM/PM and PA to assist in scheduling hazmat audits and administrative coordination of the program
Work with the PA and assist in processing contracts
Tenant/Vendor Relations:
Assist in performing tenant move‑in and move‑out walk‑throughs and creating punch lists. Follow through with scheduling of work to obtain completion of punch list items. Re‑inspect as required
Work with PA to coordinate facets of tenant move‑in/-out process as directed, including power changeover, move‑in package preparation, suite and directory signage ordering, gift ordering, and directory updates
Assist in processing and coordinating tenant requests for service. Follow through request to completion, including scheduling vendor work and tenant notification
Maintain excellent tenant and client relations by responding to all requests in a timely, efficient, and courteous manner, with written follow‑through as required
Assist with follow‑up of corrective items to tenants and vendors as directed by SPM/PM
Financial:
Responsible for accounts receivable as requested by SPM/PM. Monitor receivables for all properties and ensure the timely receipt of all rents
Work with PA to follow up with tenants on delinquencies, send letters as required, and assess late charges if required. Complete analysis of tenant accounts as necessary
Work with SPM/PM on monthly review and approval of rent rolls, rent‑up, and tenant statements
Review and approval of invoices up to the approved limit
Work with PA and assist with the preparation of three‑day notices, Notices of Non‑Responsibility
Works with his/her SPM/PM and accountant in the preparation of annual budgets, re‑forecasting, reporting, and financial performance of the property
Assist SPM/PM with monthly/quarterly/annual reporting preparation as well as submittal to clients and ensure reporting is accurate and on time as required
Read Emon Dmon meters and work with SPM/PM and PA to calculate utility bill‑backs to tenants, as required
General:
Work with SPM/PM to ensure status report information is correct and current
Work with the PA in processing incoming/outgoing daily mail for SPM/PM, copying, federal express package preparation, and drop
Cover for PA in his/her absence as required
Assist in departmental projects as required
On‑call rotation (one week as backup; following week on call)
Know all properties and understand all emergency procedures
Respond to emergencies, including on‑site, as required
Perform as part of the Emergency Response Team as required
Perform functions for VP as required
Participate in the overall property management team effort when requested
REQUIREMENTS: Physical Requirements include:
Ability to lift and carry up to 25 pounds
Ability to stoop, crouch, bend, kneel, climb, and reach with hands and arms
Ability to climb stairs frequently throughout the workday.
Able to sit for extended periods of time
Must be able to hear, talk, and see well enough to communicate with coworkers and customers via phone, email, or in person
Must have manual dexterity to type, file, and operate common office equipment, including phones, fax machines, copiers, computers, and printers
Other Requirements:
Full‑time salary position
At least 3+ years of directly relevant Commercial Real Estate Property Management experience
Strong working knowledge of MS Word, Excel, Outlook, and PowerPoint
Familiarity with maintenance accounting and/or budgeting software (Kardin)
Effectively prioritize, multitask, and time manage
Excellent people skills
Strong working knowledge of general office equipment (copiers, scanners)
Ability to effectively communicate both orally and in writing with peers, managers, and clients
Dependable and flexible, as well as possessing the ability to maintain a high level of confidentiality
Proactive, initiate follow‑through
Work well in teams
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
req25-00932
#J-18808-Ljbffr
Santa Clara, CA 95054
Salary: 75-88K
SUMMARY:
The Assistant Property Manager is charged with supporting management's efforts in the day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner's goals and objectives
RESPONSIBILITIES: Property Maintenance:
Regular, periodic inspections of properties as directed by SPM/PM (minimum of 2 times per month; 1 time per week is preferable) to ensure standard high-quality appearance and provide recommendations for maintenance / upgrades as necessary
Weekly vacancy inspections as directed by SPM/PM
Complete project walk‑throughs as requested by SPM/PM, utilizing a walk‑through checklist
Continue an ongoing familiarity with all projects to assist SPMs/PMs
Perform administrative functions for SPM/PM as requested, including typing general correspondence, proposals, reports, and lease amendments
Work with the PA and assist in maintaining property management files in an orderly and efficient manner
Work with the PA and assist in maintaining the HVAC maintenance compliance program and tenant insurance compliance program
Work with SPM/PM and PA to assist in scheduling hazmat audits and administrative coordination of the program
Work with the PA and assist in processing contracts
Tenant/Vendor Relations:
Assist in performing tenant move‑in and move‑out walk‑throughs and creating punch lists. Follow through with scheduling of work to obtain completion of punch list items. Re‑inspect as required
Work with PA to coordinate facets of tenant move‑in/-out process as directed, including power changeover, move‑in package preparation, suite and directory signage ordering, gift ordering, and directory updates
Assist in processing and coordinating tenant requests for service. Follow through request to completion, including scheduling vendor work and tenant notification
Maintain excellent tenant and client relations by responding to all requests in a timely, efficient, and courteous manner, with written follow‑through as required
Assist with follow‑up of corrective items to tenants and vendors as directed by SPM/PM
Financial:
Responsible for accounts receivable as requested by SPM/PM. Monitor receivables for all properties and ensure the timely receipt of all rents
Work with PA to follow up with tenants on delinquencies, send letters as required, and assess late charges if required. Complete analysis of tenant accounts as necessary
Work with SPM/PM on monthly review and approval of rent rolls, rent‑up, and tenant statements
Review and approval of invoices up to the approved limit
Work with PA and assist with the preparation of three‑day notices, Notices of Non‑Responsibility
Works with his/her SPM/PM and accountant in the preparation of annual budgets, re‑forecasting, reporting, and financial performance of the property
Assist SPM/PM with monthly/quarterly/annual reporting preparation as well as submittal to clients and ensure reporting is accurate and on time as required
Read Emon Dmon meters and work with SPM/PM and PA to calculate utility bill‑backs to tenants, as required
General:
Work with SPM/PM to ensure status report information is correct and current
Work with the PA in processing incoming/outgoing daily mail for SPM/PM, copying, federal express package preparation, and drop
Cover for PA in his/her absence as required
Assist in departmental projects as required
On‑call rotation (one week as backup; following week on call)
Know all properties and understand all emergency procedures
Respond to emergencies, including on‑site, as required
Perform as part of the Emergency Response Team as required
Perform functions for VP as required
Participate in the overall property management team effort when requested
REQUIREMENTS: Physical Requirements include:
Ability to lift and carry up to 25 pounds
Ability to stoop, crouch, bend, kneel, climb, and reach with hands and arms
Ability to climb stairs frequently throughout the workday.
Able to sit for extended periods of time
Must be able to hear, talk, and see well enough to communicate with coworkers and customers via phone, email, or in person
Must have manual dexterity to type, file, and operate common office equipment, including phones, fax machines, copiers, computers, and printers
Other Requirements:
Full‑time salary position
At least 3+ years of directly relevant Commercial Real Estate Property Management experience
Strong working knowledge of MS Word, Excel, Outlook, and PowerPoint
Familiarity with maintenance accounting and/or budgeting software (Kardin)
Effectively prioritize, multitask, and time manage
Excellent people skills
Strong working knowledge of general office equipment (copiers, scanners)
Ability to effectively communicate both orally and in writing with peers, managers, and clients
Dependable and flexible, as well as possessing the ability to maintain a high level of confidentiality
Proactive, initiate follow‑through
Work well in teams
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
req25-00932
#J-18808-Ljbffr