Agreement Coordinator

Position Description Job Summary: The Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation's fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county, which consist of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres, and several wetlands mitigation banks, including Greens Bayou. The Harris County Flood Control District is seeking qualified candidates for the position of Agreement Coordinator, who will be responsible for all aspects of multi-use legal agreement creation and processing as well as the management of the Property Agreement Database and other administrative functions in accordance with the District's mission to maintain the infrastructure. Essential Functions & Duties: Agreement & Contract Administration * Create, maintain, and update agreement/lease database to monitor compliance with agreement terms, including expirations, insurance requirements, compensation, and reimbursements. * Prepare various agreements and draft correspondence, based on standard formats, to be consummated involving multi-use and cyclic maintenance activities. * Monitor progression of new agreements through in-house processes to final execution with the Harris County Commissioners' Court. * Interact (both written and orally) and coordinate with requesting parties and County Attorneys. Financial & Invoice Management * Review invoices for account delinquencies or expirations, draft correspondence (delinquency notices and related correspondence), if necessary, and mail out with invoices. * Post checks to the leaseholders' accounts. * Maintain financial applications. * Prepare purchase orders and support documentation related to channel maintenance projects, as needed, using Harris County's District Financial Application. Workflow, Correspondence & Communication * Manage workflow of incoming and outgoing correspondence, invoices, agreements, and/or projects under contract, including composition and/or proofreading correspondence. * Compose, type, edit letters, memos, reports, and other documents using a personal computer and word processing software. Records & Filing Management * Create, organize, and maintain filing systems for records, correspondence, and other materials. Additional Responsibilities & Duties * Assume additional responsibilities as required, adapting to the District's evolving demands, responsibilities, needs, and objectives. Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net Requirements Education and Experience: * Requires a high school graduate or equivalent. * Requires three years of verifiable experience in administrative support or a similar field. Licensure: * Valid Class "C" Texas Driver's License Knowledge, Skills, and Abilities: * Solid knowledge of Microsoft Office Professional (Outlook, Word, Excel, Access, PowerPoint). * Familiar with SharePoint, Adobe Acrobat Professional. * Be a self-starter; work well independently and as a team; assume ownership in completing assigned tasks. * Exemplify professional manners in all circumstances. * Work well with representatives from external organizations. * Effectively prioritize, identify, and solve problems. * Work well under pressure, adhering to tight deadlines and accuracy/quality standards. * Work well in an office environment. * Utilize good organizational skills and effectively prioritize and schedule multiple tasks/initiatives. * Use proper grammar, spelling, punctuation, simple formats, and filing systems. * Effectively communicate with coworkers, the general public, industry, and/or governmental representatives. * Read/comprehend written materials, e.g., policies, procedures, operating instructions, and safety notices. * Write/record legible notes of activity and accurately complete required forms. * Solve simple mathematical problems that may be required in normal work situations. NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. Preferences * Prefer leasing or real estate experience. * Prefer experience using geographic software such as ArcGIS and/or GPS. * Bilingual skills in English/Spanish are a plus. General Information Position Type: * Regular Full Time Hours: * 40 hours per week Salary: * To be discussed at the interview Location: * 9900 Northwest Freeway Houston, TX 77092 Physical Demands & Environmental Exposure: The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions: * Frequent standing and walking; prolonged sitting for extended periods of time. * Frequent sorting, filing, shelving, and handling documents, books, files, file drawers, and related materials and equipment are required for clerical operations. * Occasional stooping, bending, reaching, lifting, and carrying items up to 15 pounds. * Occasional ascending/descending stairs. * Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels. Employment is contingent upon passing a background check and drug screen. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department. HARRIS COUNTY EMPLOYEE BENEFITS Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan. The following benefits are offered only to Harris County employees in regular (full-time) positions: Health & Wellness Benefits * Medical Coverage * Dental Coverage * Vision Coverage * Wellness Plan * Life Insurance * Long-Term Disability (LTD) Insurance * Employee Assistance Program (EAP) * Healthcare Flexible Spending Account * Dependent Care Flexible Spending Account Paid Time Off (PTO) * Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service) * Eleven (11) County-observed holidays * One (1) floating holiday per year * Paid Parental Leave* * Sick Leave Retirement Savings Benefit * 457 Deferred Compensation Plan The following benefits are available to Harris County employees in full-time and select part-time positions: * Professional learning & development opportunities * Retirement pension (TCDRS defined benefit plan) * Flexible work schedule* * METRO RideSponsor Program* * Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas. In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed. For plan details, visit the Harris County Benefits & Wellness website: www.benefitsathctx.com 01 Which of the following best describes your highest level of education completed as it relates to this position? Qualifying information must be documented in the Education section of your application. * High School or GED diploma * Associate Degree * Bachelor's Degree * Master's Degree or higher * None of the above 02 Please describe your educational background including level of education completed, area of study and completed major and minor programs. 03 Which of the following best describes your verifiable experience in administrative support or a similar field? (To be considered, qualifying experience must be documented in your application's employment history) * Less than three (3) years * Three (3) years but less than four (4) years * Four (4) years but less than five (5) years * Five (5) years or more * I do not have this experience 04 Please provide the dates of employment during which you obtained experience working in administrative support or a similar field. Provide the month and year that began and ended the experience. Example: "January 2020 - December 2025" If this experience is not clearly documented in the Work Experience section, your application will be disqualified. If you do not have this experience, type "N/A" in the space provided. 05 Do you have leasing or real estate experience? * Yes * No 06 Do you have experience using geographic software such as ArcGIS and/or GPS? * Yes * No 07 Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check. * Advanced * Intermediate * Basic * Entry Level * Not proficient 08 This role requires a Valid Driver's License (Texas upon hire) Do you have a Valid Driver's License? * Yes, I have a Valid Texas Driver's License * Yes, I have a Valid Driver's License but understand I must obtain a Valid Texas Driver's License prior to start date * No, I do not have a Valid Driver's License 09 Are you bilingual in English and Spanish? If yes, do you consider yourself fluent? * Yes, I am fluent in both of these languages * No, I am fluent in only one of these languages * No, I am not fluent in either one of these languages Required Question Employer Harris County Address 1111 Fannin St Ste. 600 Houston, Texas, 77002 Phone 713-274-5445 Website https://www.governmentjobs.com/careers/harriscountytx