Pulaski County Government
Employment Records Specialist
Pulaski County Government, Little Rock, Arkansas, United States, 72208
Job Summary
Responsible for assisting in the administration of the Human Resources Office in the processing and maintenance of employee personnel records, new employee in-processing, and orientation. Essential Functions
Receives and processes all employee status change requests and HR actions submitted via the Human Resources Information System (HRIS); reviews for accuracy and completeness. Verifies data on employee status change requests and HR actions for accuracy and compliance with policies and procedures; forwards to supervisor for review as needed. Researches and resolves any issues resulting from errors on status change requests and HR actions; communicates solutions to appropriate staff. Maintains a computerized listing of positions within Pulaski County and current incumbents within those positions; researches and resolves discrepancies. Establishes and maintains personnel files ensuring accurate storage of employee data. Researches and implements changes to Human Resources record‑keeping processes and procedures mandated by statute or policy. Verifies new hire HR actions to ensure the position was advertised and the employee hired was an applicant for the appropriate position; verifies appropriate documentation was received and entered into the HRIS system. Develops and conducts portions of new hire orientation, reviewing the completion of employment forms and the Pulaski County Personnel Policy. Schedules all new employees for orientation by contacting appropriate departments and ensuring proper notifications are sent to the employee and supervisor; schedules Zoom meetings and sends invitations. Assigns new hire checklists in the HRIS and ensures timely completion of required forms and documentation. Reviews employee Employment Eligibility Verification Form (Form I-9) and supporting documentation to ensure compliance with applicable laws and regulations; confirms eligibility for employment using the E‑Verify system. Compiles data and prepares bi‑annual EEO‑4 report; forwards to supervisor for review. Prepares various statistical and narrative reports utilizing the HRIS and Payroll systems, employment records, the internet, and other sources. Provides information and answers questions for employees regarding the use of the HRIS system, completion of employment forms and documents, completion of HR actions, and other similar inquiries. Ensures that confidential information is maintained and transmitted in a secure and legally compliant manner. Secondary Duties
Compiles records needed to respond to Freedom of Information Act requests related to employee records and files. Completes requests for information related to unemployment insurance claims; forwards to supervisor for review as required. Completes special projects in the direction of the Human Resources Director or supervisor. Performs other related duties as required. Qualifications
Good knowledge of personnel record‑keeping practices and procedures. Some knowledge of the requirements of the HIPAA privacy and security rules. Good knowledge of office practices, procedures, equipment, and terminology. Good knowledge of Human Resources Information Systems. Good knowledge of Microsoft Office software, including Word, Excel, and PowerPoint. Good knowledge of basic mathematics. Ability to establish and maintain detailed and accurate records and files. Ability to establish and maintain effective working relationships with other County employees. Ability to conduct research and compile results in meaningful reports. Ability to use critical thinking and problem‑solving skills to identify and resolve problems and discrepancies encountered. Ability to prepare material for oral and written presentations. Ability to communicate effectively both in person and in writing. Ability to attend work regularly and reliably. Skill in the operation of a computer. Physical Requirements
Ability to communicate verbally individually and to groups in person and by telephone. Digital dexterity is necessary for keyboard operation. Visual acuity is necessary for the use of computer screens. Ability to lift and carry loads up to 10 pounds. Ability to work in a constant state of alertness and in a safe manner. Ability to concentrate for long periods of time. Education and Experience
Completion of college‑level coursework in Human Resources, Psychology, Sociology, Speech, Communication, or a related field; some experience with the maintenance of Human Resources records, provision of administrative support, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities. Background Check
Employment is contingent upon the successful completion of a criminal background check. Safety and Testing
Regular and reliable attendance is an essential function of this position. This position is safety‑sensitive and is subject to random drug and alcohol testing. Equal Opportunity and ADA
We are an Equal Opportunity Employer. The ADA and the Americans with Disabilities Act provide that accommodations and reasonable accommodation will be provided for applicants and employees who have a medical condition that hinders them. Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.
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Responsible for assisting in the administration of the Human Resources Office in the processing and maintenance of employee personnel records, new employee in-processing, and orientation. Essential Functions
Receives and processes all employee status change requests and HR actions submitted via the Human Resources Information System (HRIS); reviews for accuracy and completeness. Verifies data on employee status change requests and HR actions for accuracy and compliance with policies and procedures; forwards to supervisor for review as needed. Researches and resolves any issues resulting from errors on status change requests and HR actions; communicates solutions to appropriate staff. Maintains a computerized listing of positions within Pulaski County and current incumbents within those positions; researches and resolves discrepancies. Establishes and maintains personnel files ensuring accurate storage of employee data. Researches and implements changes to Human Resources record‑keeping processes and procedures mandated by statute or policy. Verifies new hire HR actions to ensure the position was advertised and the employee hired was an applicant for the appropriate position; verifies appropriate documentation was received and entered into the HRIS system. Develops and conducts portions of new hire orientation, reviewing the completion of employment forms and the Pulaski County Personnel Policy. Schedules all new employees for orientation by contacting appropriate departments and ensuring proper notifications are sent to the employee and supervisor; schedules Zoom meetings and sends invitations. Assigns new hire checklists in the HRIS and ensures timely completion of required forms and documentation. Reviews employee Employment Eligibility Verification Form (Form I-9) and supporting documentation to ensure compliance with applicable laws and regulations; confirms eligibility for employment using the E‑Verify system. Compiles data and prepares bi‑annual EEO‑4 report; forwards to supervisor for review. Prepares various statistical and narrative reports utilizing the HRIS and Payroll systems, employment records, the internet, and other sources. Provides information and answers questions for employees regarding the use of the HRIS system, completion of employment forms and documents, completion of HR actions, and other similar inquiries. Ensures that confidential information is maintained and transmitted in a secure and legally compliant manner. Secondary Duties
Compiles records needed to respond to Freedom of Information Act requests related to employee records and files. Completes requests for information related to unemployment insurance claims; forwards to supervisor for review as required. Completes special projects in the direction of the Human Resources Director or supervisor. Performs other related duties as required. Qualifications
Good knowledge of personnel record‑keeping practices and procedures. Some knowledge of the requirements of the HIPAA privacy and security rules. Good knowledge of office practices, procedures, equipment, and terminology. Good knowledge of Human Resources Information Systems. Good knowledge of Microsoft Office software, including Word, Excel, and PowerPoint. Good knowledge of basic mathematics. Ability to establish and maintain detailed and accurate records and files. Ability to establish and maintain effective working relationships with other County employees. Ability to conduct research and compile results in meaningful reports. Ability to use critical thinking and problem‑solving skills to identify and resolve problems and discrepancies encountered. Ability to prepare material for oral and written presentations. Ability to communicate effectively both in person and in writing. Ability to attend work regularly and reliably. Skill in the operation of a computer. Physical Requirements
Ability to communicate verbally individually and to groups in person and by telephone. Digital dexterity is necessary for keyboard operation. Visual acuity is necessary for the use of computer screens. Ability to lift and carry loads up to 10 pounds. Ability to work in a constant state of alertness and in a safe manner. Ability to concentrate for long periods of time. Education and Experience
Completion of college‑level coursework in Human Resources, Psychology, Sociology, Speech, Communication, or a related field; some experience with the maintenance of Human Resources records, provision of administrative support, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities. Background Check
Employment is contingent upon the successful completion of a criminal background check. Safety and Testing
Regular and reliable attendance is an essential function of this position. This position is safety‑sensitive and is subject to random drug and alcohol testing. Equal Opportunity and ADA
We are an Equal Opportunity Employer. The ADA and the Americans with Disabilities Act provide that accommodations and reasonable accommodation will be provided for applicants and employees who have a medical condition that hinders them. Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.
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