City of Hillsboro
General Statement of Duties
Assist in maintaining accurate records of court transactions and activitiesiesz
Essential Duties and Responsibilities
Acts as a clerk for the court and municipal judge, responding to citizen inquiries by phone, mail, or in person and refers calls to proper personnel.
Sets up appointments and prepares correspondence, forms, reports, and subpoenas for judge.
Creates and/or maintains a filing system.
Posts traffic and jail violations, dispositions and appeals, and bond entries.
Oversees the use and maintenance of municipal court computer software and hardware.
Receives, sorts and distributes mail.
Operates office machines.
Orders and maintains all supplies.
Compiles and mails all monthly and annual court-related reports.
Notarizes all complaints for warrants.
Prepares subpoenas for witnesses and parents.
May take initial guilty/not guilty pleas.
Prepares packet material for cases to be heard by Judge.
Dockets all citations, jail complaints and final dispositions.
Schedules pretrial hearings.
Prepares and mails jury summons, escorts jurors to chambers, notifies jurors of cancellation of case and compiles a list of jurors and payment due.
Confers with police personnel regarding warrants and notifies police personnel of required court appearance.
Confers with attorneys regarding scheduling matters on cases taken to trial.
Notifies defendants, attorneys, bondsmen and witnesses of trial date and time.
Notifies defendant concerning “Failure to Appear”, defensive driving courses, or delinquent tickets.
Sets up “docket call”, removing cases that are alleviated by pleas or completion of defensive driving course.
Records court dispositions and prepares materials for appeal to county court.
Coordinates and sets up meetings.
Attends meetings and events of local, regional, and state organizations.
Typical Qualifications
One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to carry out instructions furnished in written, oral, or diagram form; and deal with problems involving several concrete variables in standardized situations.
Knowledge of Microsoft Access database software; Microsoft Internet Explorer and Microsoft Outlook Internet software; Microsoft Excel spreadsheet software; Microsoft Word processing software; and MCRS court software.
Valid Class “ ج. C” Texas driver’s license required.
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Essential Duties and Responsibilities
Acts as a clerk for the court and municipal judge, responding to citizen inquiries by phone, mail, or in person and refers calls to proper personnel.
Sets up appointments and prepares correspondence, forms, reports, and subpoenas for judge.
Creates and/or maintains a filing system.
Posts traffic and jail violations, dispositions and appeals, and bond entries.
Oversees the use and maintenance of municipal court computer software and hardware.
Receives, sorts and distributes mail.
Operates office machines.
Orders and maintains all supplies.
Compiles and mails all monthly and annual court-related reports.
Notarizes all complaints for warrants.
Prepares subpoenas for witnesses and parents.
May take initial guilty/not guilty pleas.
Prepares packet material for cases to be heard by Judge.
Dockets all citations, jail complaints and final dispositions.
Schedules pretrial hearings.
Prepares and mails jury summons, escorts jurors to chambers, notifies jurors of cancellation of case and compiles a list of jurors and payment due.
Confers with police personnel regarding warrants and notifies police personnel of required court appearance.
Confers with attorneys regarding scheduling matters on cases taken to trial.
Notifies defendants, attorneys, bondsmen and witnesses of trial date and time.
Notifies defendant concerning “Failure to Appear”, defensive driving courses, or delinquent tickets.
Sets up “docket call”, removing cases that are alleviated by pleas or completion of defensive driving course.
Records court dispositions and prepares materials for appeal to county court.
Coordinates and sets up meetings.
Attends meetings and events of local, regional, and state organizations.
Typical Qualifications
One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to carry out instructions furnished in written, oral, or diagram form; and deal with problems involving several concrete variables in standardized situations.
Knowledge of Microsoft Access database software; Microsoft Internet Explorer and Microsoft Outlook Internet software; Microsoft Excel spreadsheet software; Microsoft Word processing software; and MCRS court software.
Valid Class “ ج. C” Texas driver’s license required.
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