USA Jobs
Administrative Assistant, Chief Marketing Office
USA Jobs, New York, New York, United States, 10001
Administrative Lead
The Administrative Lead reports directly to the Chief Marketing Officer and plays a vital role in supporting the leadership team. This position is responsible for comprehensive administrative support, including calendar management, meeting coordination, preparation of briefing materials, travel arrangements, and expense reporting. The role requires proactive problem-solving, independent task management, and the ability to anticipate and address the needs of the team. Additional responsibilities include supporting the planning and execution of meetings and events, managing purchase orders and invoices, and collaborating with internal and external stakeholders. Role Responsibilities Provide high-level administrative support to the Chief Marketing Officer, including calendar, travel, and expense management. Coordinate and manage meetings, including agenda development, material distribution, and logistics for both in-person and virtual events. Maintain complex calendars, resolve scheduling conflicts diplomatically, and ensure seamless workflow. Support project management, special initiatives, and cross-functional communication as needed. Build and maintain positive relationships with the internal and external executive offices Oversee administrative coverage within the group and facilitate workflow among assistants. Manage purchase orders and invoice tracking through Ariba and ePA3 systems. Uphold confidentiality and exercise sound judgment in all matters. Basic Qualifications 5+ years of experience as an executive administrative assistant or coordinator experience High School diploma required Ability to work effectively in a team-based environment and partner with internal/external stakeholders Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results Strong verbal and written communication skills - ability to mobilize team members and engage leadership Demonstrated project management experience Business acumen, Decision making, and demonstrated flexibility Ability to navigate internal organization/processes Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint Ability and willingness to handle special projects Preferred Qualifications Undergraduate degree (BS/BA) or equivalent experience 3-5 years of pharmaceutical industry experience preferred Experience working at the executive administrative level at Pfizer Location: NYHQ Hybrid The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location. Relocation assistance may be available based on business needs and/or eligibility.
The Administrative Lead reports directly to the Chief Marketing Officer and plays a vital role in supporting the leadership team. This position is responsible for comprehensive administrative support, including calendar management, meeting coordination, preparation of briefing materials, travel arrangements, and expense reporting. The role requires proactive problem-solving, independent task management, and the ability to anticipate and address the needs of the team. Additional responsibilities include supporting the planning and execution of meetings and events, managing purchase orders and invoices, and collaborating with internal and external stakeholders. Role Responsibilities Provide high-level administrative support to the Chief Marketing Officer, including calendar, travel, and expense management. Coordinate and manage meetings, including agenda development, material distribution, and logistics for both in-person and virtual events. Maintain complex calendars, resolve scheduling conflicts diplomatically, and ensure seamless workflow. Support project management, special initiatives, and cross-functional communication as needed. Build and maintain positive relationships with the internal and external executive offices Oversee administrative coverage within the group and facilitate workflow among assistants. Manage purchase orders and invoice tracking through Ariba and ePA3 systems. Uphold confidentiality and exercise sound judgment in all matters. Basic Qualifications 5+ years of experience as an executive administrative assistant or coordinator experience High School diploma required Ability to work effectively in a team-based environment and partner with internal/external stakeholders Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results Strong verbal and written communication skills - ability to mobilize team members and engage leadership Demonstrated project management experience Business acumen, Decision making, and demonstrated flexibility Ability to navigate internal organization/processes Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint Ability and willingness to handle special projects Preferred Qualifications Undergraduate degree (BS/BA) or equivalent experience 3-5 years of pharmaceutical industry experience preferred Experience working at the executive administrative level at Pfizer Location: NYHQ Hybrid The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location. Relocation assistance may be available based on business needs and/or eligibility.