Pfizer, S.A. de C.V
Administrative Assistant, Chief Marketing Office
Pfizer, S.A. de C.V, New York, New York, us, 10261
Administrative Assistant, Chief Marketing Office
Location: New York, NY (New York City). Hybrid work model; NYHQ Hybrid. Salary: $33.12 to $55.19 per hour. Relocation assistance may be available based on business needs and/or eligibility.
Last Day to Apply: January 20, 2026
We’re in relentless pursuit of breakthroughs that change patients’ lives. The Administrative Assistant supports the Chief Marketing Officer with comprehensive administrative services including calendar management, meeting coordination, briefing materials, travel arrangements, expense reporting, and event support. The role requires proactive problem‑solving, independent task management, and the ability to anticipate the needs of the leadership team.
Role Responsibilities
Provide high‑level administrative support to the Chief Marketing Officer, including calendar, travel, and expense management.
Coordinate and manage meetings, including agenda development, material distribution, and logistics for both in‑person and virtual events.
Maintain complex calendars, resolve scheduling conflicts diplomatically, and ensure seamless workflow.
Support project management, special initiatives, and cross‑functional communication as needed.
Build and maintain positive relationships with the internal and external executive offices.
Oversee administrative coverage within the group and facilitate workflow among assistants.
Manage purchase orders and invoice tracking through Ariba and ePA3 systems.
Uphold confidentiality and exercise sound judgment in all matters.
Basic Qualifications
5+ years of experience as an executive administrative assistant or coordinator.
High School diploma required.
Ability to work effectively in a team‑based environment and partner with internal/external stakeholders.
Self‑starter, proactive, solution‑seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results.
Strong verbal and written communication skills – ability to mobilize team members and engage leadership.
Demonstrated project management experience.
Business acumen, decision making, and demonstrated flexibility.
Ability to navigate internal organization/processes.
Excellent judgment and the ability to work with extremely confidential documents and information, with excellent follow‑up skills.
Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; additional proficiency with Pfizer applications such as ePA3, Ariba, and SharePoint.
Ability and willingness to handle special projects.
Preferred Qualifications
Undergraduate degree (BS/BA) or equivalent experience.
3‑5 years of pharmaceutical industry experience preferred.
Experience working at the executive administrative level at Pfizer.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E‑Verify employer. This position requires permanent work authorization in the United States.
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Last Day to Apply: January 20, 2026
We’re in relentless pursuit of breakthroughs that change patients’ lives. The Administrative Assistant supports the Chief Marketing Officer with comprehensive administrative services including calendar management, meeting coordination, briefing materials, travel arrangements, expense reporting, and event support. The role requires proactive problem‑solving, independent task management, and the ability to anticipate the needs of the leadership team.
Role Responsibilities
Provide high‑level administrative support to the Chief Marketing Officer, including calendar, travel, and expense management.
Coordinate and manage meetings, including agenda development, material distribution, and logistics for both in‑person and virtual events.
Maintain complex calendars, resolve scheduling conflicts diplomatically, and ensure seamless workflow.
Support project management, special initiatives, and cross‑functional communication as needed.
Build and maintain positive relationships with the internal and external executive offices.
Oversee administrative coverage within the group and facilitate workflow among assistants.
Manage purchase orders and invoice tracking through Ariba and ePA3 systems.
Uphold confidentiality and exercise sound judgment in all matters.
Basic Qualifications
5+ years of experience as an executive administrative assistant or coordinator.
High School diploma required.
Ability to work effectively in a team‑based environment and partner with internal/external stakeholders.
Self‑starter, proactive, solution‑seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results.
Strong verbal and written communication skills – ability to mobilize team members and engage leadership.
Demonstrated project management experience.
Business acumen, decision making, and demonstrated flexibility.
Ability to navigate internal organization/processes.
Excellent judgment and the ability to work with extremely confidential documents and information, with excellent follow‑up skills.
Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; additional proficiency with Pfizer applications such as ePA3, Ariba, and SharePoint.
Ability and willingness to handle special projects.
Preferred Qualifications
Undergraduate degree (BS/BA) or equivalent experience.
3‑5 years of pharmaceutical industry experience preferred.
Experience working at the executive administrative level at Pfizer.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E‑Verify employer. This position requires permanent work authorization in the United States.
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