Administrative Assistant, Chief Marketing Office

The Administrative Lead reports directly to the Chief Marketing Officer and plays a vital role in supporting the leadership team. This position is responsible for comprehensive administrative support, including calendar management, meeting coordination, preparation of briefing materials, travel arrangements, and expense reporting. The role requires proactive problem-solving, independent task management, and the ability to anticipate and address the needs of the team. Additional responsibilities include supporting the planning and execution of meetings and events, managing purchase orders and invoices, and collaborating with internal and external stakeholders.* Provide high-level administrative support to the Chief Marketing Officer, including calendar, travel, and expense management.* Coordinate and manage meetings, including agenda development, material distribution, and logistics for both in-person and virtual events.* Maintain complex calendars, resolve scheduling conflicts diplomatically, and ensure seamless workflow.* Support project management, special initiatives, and cross-functional communication as needed.* Build and maintain positive relationships with the internal and external executive offices* Oversee administrative coverage within the group and facilitate workflow among assistants.* Manage purchase orders and invoice tracking through Ariba and ePA3 systems.* Uphold confidentiality and exercise sound judgment in all matters.**Basic Qualifications** - 5+ years of experience as an executive administrative assistant or coordinator experience- Ability to work effectively in a team-based environment and partner with internal/external stakeholdersSelf-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results- Strong verbal and written communication skills - ability to mobilize team members and engage leadership- Demonstrated project management experienceAbility to navigate internal organization/processes- Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills- Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint- Ability and willingness to handle special projects**Preferred Qualifications** **Last Day to Apply:** January 20, 2026**Location**: NYHQ HybridUndergraduate degree (BS/BA) or equivalent experience 3-5 years of pharmaceutical industry experience preferred Experience working at the executive administrative level at Pfizer **EEO & Employment Eligibility**Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.

Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA.

Pfizer is an E-Verify employer.

This position requires permanent work authorization in the United States.Pfizer endeavors to make

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