Accounting Specialist - Property Management

Job DescriptionJob DescriptionJob SummaryThe Accounting Specialist – Property Management supports the accounting operations for a portfolio of managed properties. This role is responsible for accurately processing accounts payable, organizing and tracking vendor documentation, posting deposits, and completing bank reconciliations. The position plays a key role in maintaining accurate financial records, supporting property managers, and ensuring compliance with company policies and property management best practices.Key ResponsibilitiesAccounts PayableEnter and process vendor invoices related to property operations, maintenance, and repairsReview invoices for proper approval, coding, and supporting documentationMatch invoices to payables, work orders, or service agreements when applicableResolve invoice discrepancies by working with vendors, property managers, and internal teamsInvoice & Vendor Documentation ManagementOrganize and maintain vendor invoices and property accounting records in an orderly and audit-ready mannerTrack and reconcile vendor statements, ensuring balances are accurate and up to dateMaintain vendor Certificates of Insurance (COIs), monitoring expiration dates and following up on renewals to ensure compliance with property and management requirementsDeposits & Cash PostingPost tenant rent payments, security deposits, application fees, and other receipts to the appropriate property and general ledger accountsEnsure deposits are properly recorded and supported by documentationAssist with tracking security deposits in accordance with company policy and local regulationsBank ReconciliationsComplete monthly bank reconciliations for operating, trust, and reserve accountsInvestigate and resolve discrepancies between bank statements and accounting recordsEnsure timely completion of reconciliations to support accurate financial reportingProperty Accounting SupportMonitor vendor and property accounts for missing invoices or posting errorsAssist with month-end close processes, including accruals and reconciliations as assignedSupport property managers with accounting questions related to invoices, deposits, and vendor paymentsCompliance & RecordkeepingMaintain accurate and well-organized financial records for multiple propertiesFollow internal controls, property management accounting standards, and regulatory requirementsAssist with audits and reporting requests as neededQualifications1–3 years of accounting experience; property management accounting experience preferredFamiliarity with multi-property accounting and vendor managementStrong attention to detail and organizational skillsAbility to manage multiple properties and deadlines simultaneouslySkills & CompetenciesAccounts payable and bank reconciliation experienceKnowledge of basic accounting principlesStrong data entry accuracy and follow-up skillsProficiency with Microsoft ExcelEffective communication with property managers and vendorsWork EnvironmentThis position allows for a flexible work environment. After a 2 to 3-month training period to learn about our company procedures, software, and expectations, there will be an option for a hybrid work schedule between home/office and flexible daily and weekly hours. Flexible hours between 24-30 per week. Collaborative team setting supporting multiple properties.#hc218791