Costume/Fashion Jewelry Production Coordinator
beth ward studios, New York, New York, us, 10261
The Production Coordinator supports the end-to-end production process of fashion jewelry collections, ensuring purchase orders, production schedules and shipments are managed accurately and efficiently while upholding internal quality standards and brand expectations. It also involves inspecting finished goods, tracking quality metrics, collaborating with production and vendor partners, and maintaining accurate records. You’ll help uphold product excellence in a fast-paced fashion jewelry environment.
Key Responsibilities Production & Scheduling
Develop, update, track and maintain production schedules, open order reports, WIP reports, and customer online portal trackers.
Proactively flag potential delays and work with internal teams and factories to resolve issues
Support the Senior Production Manager with day-to-day production activities and requests
Collaborate with internal teams and external vendors to resolve quality concerns and drive process improvements.
Communicate specifications, quantities, timelines, and changes clearly and accurately
Follow up on sampling, PP samples, TOP samples, approvals, production progress, and shipments
Support vendor discussions related to timelines, MOQs, and production requirements as needed
Quality Control & Compliance
Coordinate and track PP and TOP samples from the sales team and factories
Inspect and evaluate incoming and finished jewelry products for defects in craftsmanship, materials, plating, stones, clasps and overall appearance to maintain high quality standards
Proactively address and resolve quality issues in collaboration with factories and internal teams.
Work with the Senior Production Manager to resolve failed testing reports quickly and effectively
Ensure all products meet company quality standards, safety requirements, and compliance guidelines
Assist in developing and updating QC procedures and best practices.
Gather, organize, and submit all QC, testing, and compliance documents from factories as required by customers.
Maintain accurate records for styles, vendors, production runs, and chemical testing documentation including photos, notes and feedback.
Ensure carding and ticketing are properly ordered for each Purchase Order.
Manage inventory tracking and reporting.
Logistics & Delivery
Coordinate with the Shipping Assistant to ensure awareness of any changes to factory order-ready dates.
Coordinate in-house reticketing and repacking of merchandise when required.
Track shipments and confirm on-time delivery to company’s warehouse.
Qualifications
Bachelor’s degree preferred (fashion merchandising, supply chain, or related field a plus)
1–3+ years of experience in production, sourcing, or supply chain; fashion jewelry or accessories experience required
Strong organizational skills with the ability to manage multiple styles, vendors, and deadlines simultaneously
Excellent written and verbal communication skills
Proficiency in Excel and production tracking systems; PLM experience a plus
Detail-oriented with strong follow-through and problem-solving abilities
Comfortable working with overseas vendors across multiple time zones
Demonstrates strong ownership and accountability for production timelines, quality, and deliverables
Communicates clearly, professionally, and proactively with internal teams and vendors
Maintains exceptional organization and attention to detail across multiple styles and deadlines
Upholds brand quality standards while balancing cost and timing considerations
Responds quickly and effectively to issues with a solution-oriented mindset
Manages time well, remains responsive, and adapts to changing priorities
Acts with professionalism, integrity, and respect in all interactions
Seeks continuous improvement and contributes to more efficient production processes
Who We Are Beth Ward Studios is a design studio and importer selling to some of the nation’s largest specialty chains, located in the heart of New York's Design District.BWS was founded in 2015 by Beth Ward and a dedicated team of top jewelry industry professionals.We are known for innovation and excellence in designs, new techniques, progressive strategies, and unchartered business channels.In just a few years, BWS has grown tenfold, blossoming into the industry leader in this specialized field. Through this expansion, we have maintained a 100% client retention rate, thanks to our uncompromising commitment to quality and customer service.
With our team of experienced designers and visionaries, we provide a trusted third-party solution for high quality jewelry and accessories. We are motivated by a passion for distinctive design, a deep knowledge of the jewelry industry, and mutual success.
We value profit and purpose via teamwork, cross department collaboration and culture. We strive for a healthy and supportive work environment. Your voice will matter.
We believe in close collaboration at every stage of the creative process - from concept to delivery. By ensuring our clients’ needs are consistently met, we have been able to form successful, lasting partnerships with some of the most respected brands in the world.
#J-18808-Ljbffr
Key Responsibilities Production & Scheduling
Develop, update, track and maintain production schedules, open order reports, WIP reports, and customer online portal trackers.
Proactively flag potential delays and work with internal teams and factories to resolve issues
Support the Senior Production Manager with day-to-day production activities and requests
Collaborate with internal teams and external vendors to resolve quality concerns and drive process improvements.
Communicate specifications, quantities, timelines, and changes clearly and accurately
Follow up on sampling, PP samples, TOP samples, approvals, production progress, and shipments
Support vendor discussions related to timelines, MOQs, and production requirements as needed
Quality Control & Compliance
Coordinate and track PP and TOP samples from the sales team and factories
Inspect and evaluate incoming and finished jewelry products for defects in craftsmanship, materials, plating, stones, clasps and overall appearance to maintain high quality standards
Proactively address and resolve quality issues in collaboration with factories and internal teams.
Work with the Senior Production Manager to resolve failed testing reports quickly and effectively
Ensure all products meet company quality standards, safety requirements, and compliance guidelines
Assist in developing and updating QC procedures and best practices.
Gather, organize, and submit all QC, testing, and compliance documents from factories as required by customers.
Maintain accurate records for styles, vendors, production runs, and chemical testing documentation including photos, notes and feedback.
Ensure carding and ticketing are properly ordered for each Purchase Order.
Manage inventory tracking and reporting.
Logistics & Delivery
Coordinate with the Shipping Assistant to ensure awareness of any changes to factory order-ready dates.
Coordinate in-house reticketing and repacking of merchandise when required.
Track shipments and confirm on-time delivery to company’s warehouse.
Qualifications
Bachelor’s degree preferred (fashion merchandising, supply chain, or related field a plus)
1–3+ years of experience in production, sourcing, or supply chain; fashion jewelry or accessories experience required
Strong organizational skills with the ability to manage multiple styles, vendors, and deadlines simultaneously
Excellent written and verbal communication skills
Proficiency in Excel and production tracking systems; PLM experience a plus
Detail-oriented with strong follow-through and problem-solving abilities
Comfortable working with overseas vendors across multiple time zones
Demonstrates strong ownership and accountability for production timelines, quality, and deliverables
Communicates clearly, professionally, and proactively with internal teams and vendors
Maintains exceptional organization and attention to detail across multiple styles and deadlines
Upholds brand quality standards while balancing cost and timing considerations
Responds quickly and effectively to issues with a solution-oriented mindset
Manages time well, remains responsive, and adapts to changing priorities
Acts with professionalism, integrity, and respect in all interactions
Seeks continuous improvement and contributes to more efficient production processes
Who We Are Beth Ward Studios is a design studio and importer selling to some of the nation’s largest specialty chains, located in the heart of New York's Design District.BWS was founded in 2015 by Beth Ward and a dedicated team of top jewelry industry professionals.We are known for innovation and excellence in designs, new techniques, progressive strategies, and unchartered business channels.In just a few years, BWS has grown tenfold, blossoming into the industry leader in this specialized field. Through this expansion, we have maintained a 100% client retention rate, thanks to our uncompromising commitment to quality and customer service.
With our team of experienced designers and visionaries, we provide a trusted third-party solution for high quality jewelry and accessories. We are motivated by a passion for distinctive design, a deep knowledge of the jewelry industry, and mutual success.
We value profit and purpose via teamwork, cross department collaboration and culture. We strive for a healthy and supportive work environment. Your voice will matter.
We believe in close collaboration at every stage of the creative process - from concept to delivery. By ensuring our clients’ needs are consistently met, we have been able to form successful, lasting partnerships with some of the most respected brands in the world.
#J-18808-Ljbffr