Career Group
Overview
A New York–based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. Salary : $110,000–$120,000 base DOE + discretionary bonus + full benefits Location : New York, NY | Full-time in-office (Midtown East); Typical hours: 9am-6pm Responsibilities
Provide high-level administrative support to the principals Manage complex, multi–time zone calendars; prioritize meetings and proactively resolve scheduling conflicts Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) Manage dining reservations, gifting, and lifestyle logistics Ensure travel and day-to-day needs run seamlessly Ideal Candidate / Qualifications
3–5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment Exceptionally organized, discreet, and service-oriented Flexible, proactive, and able to anticipate evolving preferences Polished, emotionally intelligent, and calm under pressure Tech-savvy and confident managing multiple priorities
#J-18808-Ljbffr
A New York–based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. Salary : $110,000–$120,000 base DOE + discretionary bonus + full benefits Location : New York, NY | Full-time in-office (Midtown East); Typical hours: 9am-6pm Responsibilities
Provide high-level administrative support to the principals Manage complex, multi–time zone calendars; prioritize meetings and proactively resolve scheduling conflicts Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) Manage dining reservations, gifting, and lifestyle logistics Ensure travel and day-to-day needs run seamlessly Ideal Candidate / Qualifications
3–5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment Exceptionally organized, discreet, and service-oriented Flexible, proactive, and able to anticipate evolving preferences Polished, emotionally intelligent, and calm under pressure Tech-savvy and confident managing multiple priorities
#J-18808-Ljbffr