Overview
Purpose and Objective
The Benefits Specialist is responsible for the administration, compliance, and day-to-day management of employee benefit programs, ensuring accuracy, legal compliance, and a positive employee experience. This role serves as a subject matter expert on benefits, partners closely with payroll and external vendors, and supports employees across all stages of the employee lifecycle.
Responsibilities
Administer all employee benefit programs, including medical, dental, vision, life insurance, disability, retirement plans (401(k)), commuter benefits, and wellness programs
Serve as the primary point of contact for employee benefit inquiries, eligibility, enrollment, and changes
Manage new hire benefit onboarding and annual open enrollment processes, including system configuration, communications, and employee education
Ensure compliance with all applicable federal, state, and local regulations, including ERISA, ACA, COBRA, FMLA/CFRA, HIPAA, and California-specific benefit requirements
Coordinate with payroll to ensure accurate benefit deductions, reconciliations, and vendor invoicing
Maintain benefit records and documentation in HRIS and benefits administration systems
Partner with external brokers, carriers, and third-party administrators to resolve issues and optimize plan offerings; prepare benefit reports, audits, and metrics for leadership review
Support leaves of absence administration in coordination with internal stakeholders and third-party vendors
Assist with benefits communication materials, policies, and employee training
Stay current on industry trends, legislative changes, and best practices related to employee benefits
Knowledge, Skills, And Ability Requirements
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
3+ years of experience administering employee benefits in a multi-state or California-based environment
Strong working knowledge of California labor laws and benefit compliance requirements
Experience supporting leaves of absence and accommodations processes
Experience with HRIS and benefits administration platforms
Excellent attention to detail with strong analytical and problem-solving skills
Ability to handle sensitive and confidential information with discretion
Strong communication skills with the ability to explain complex benefit information clearly to employees
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The Benefits Specialist is responsible for the administration, compliance, and day-to-day management of employee benefit programs, ensuring accuracy, legal compliance, and a positive employee experience. This role serves as a subject matter expert on benefits, partners closely with payroll and external vendors, and supports employees across all stages of the employee lifecycle.
Responsibilities
Administer all employee benefit programs, including medical, dental, vision, life insurance, disability, retirement plans (401(k)), commuter benefits, and wellness programs
Serve as the primary point of contact for employee benefit inquiries, eligibility, enrollment, and changes
Manage new hire benefit onboarding and annual open enrollment processes, including system configuration, communications, and employee education
Ensure compliance with all applicable federal, state, and local regulations, including ERISA, ACA, COBRA, FMLA/CFRA, HIPAA, and California-specific benefit requirements
Coordinate with payroll to ensure accurate benefit deductions, reconciliations, and vendor invoicing
Maintain benefit records and documentation in HRIS and benefits administration systems
Partner with external brokers, carriers, and third-party administrators to resolve issues and optimize plan offerings; prepare benefit reports, audits, and metrics for leadership review
Support leaves of absence administration in coordination with internal stakeholders and third-party vendors
Assist with benefits communication materials, policies, and employee training
Stay current on industry trends, legislative changes, and best practices related to employee benefits
Knowledge, Skills, And Ability Requirements
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
3+ years of experience administering employee benefits in a multi-state or California-based environment
Strong working knowledge of California labor laws and benefit compliance requirements
Experience supporting leaves of absence and accommodations processes
Experience with HRIS and benefits administration platforms
Excellent attention to detail with strong analytical and problem-solving skills
Ability to handle sensitive and confidential information with discretion
Strong communication skills with the ability to explain complex benefit information clearly to employees
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