Applied Ecology, Inc., (AEI), a small environmental consulting business with a rapidly expanding footprint, is seeking a highly motivated and skilled Proposal Coordinator to join our growing team. AEI has three offices located in Florida and is a regional leader in geospatial, water resources, ecological and natural resources, and environmental remediation and contamination services. This position is a full-time position based out of our
Melbourne
office that supports the Business Development Team. Our Business Development (BD) Team seeks out and responds to numerous requests for qualifications, services, and project proposals. The Proposal Coordinator will be part of and support the BD team to coordinate and prepare responses to private and public sector Requests for Proposals, Requests for Qualifications, and Requests for Quotes in pursuit of specific opportunities. A hybrid work situation may be considered for the right candidate. Job Description
The ideal candidate is highly organized, highly skilled at editing and designing technical documents, knowledgeable of Florida’s ecology, highly motivated to grow in their career, and skilled at verbal and written communication. The candidate should be a problem solver that takes pride in their work and is able to work independently but knows when and how to communicate with the team. Interested applicants, please submit a cover letter and resume via the posting on the appliedecologyinc.com website addressed to Dr. Leesa Souto, Director of Operations. Position Description (Responsibilities & Duties)
Leads proposal activities that require team coordination, strategic content development, technical writing, reviewing and editing, team communications, and formatting. Reviews RFP documents; creates a proposal matrix; develops proposal schedule; creates outline, organization chart and other diagrams as needed; participates in meetings; and facilitates communication among the proposal team. Ensures continuity and compliance with corporate and client standards. Creatively prepare document layouts in a visually appealing manner Proofreads and edits for format, grammar, style, punctuation, and spelling Coordinates final proposal production, reproduction, binding, and shipping/submittal of document(s) Coordinates the internal and potentially external flow of documents and review of all proposal inputs and outputs with multi-disciplined, multi-office, and multi-firm project teams Performs internal personnel and project experience research in support of proposal efforts Updates staff resumes and project descriptions to reflect the RFQ needs. Maintains and updates a master file system to track grant and contract opportunities. Actively searches local, state, and federal procurement systems and grant listings for opportunities Tracks all activities in AEI tracking systems. Desired Requirements
BA/BFA in Communications, Technical Writing, Marketing, or Administration. Minimum of 5 years of proposal-related experience. Experience working at an environmental consulting firm is preferred, and public sector experience is also desired, particularly with SF330 qualifications packages. Superior written and oral communication skills Ability to process information quickly and accurately, with organizational skills and heightened attention to detail Flexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframes Sensitivity to deadlines with a willingness to work necessary hours to meet them Expertise working with Adobe Photoshop, InDesign or Canva. Expertise using Microsoft Word styles, templates, tables, and pagination Expertise using Adobe Acrobat Knowledge in water resources, hydrology, ecology, biology, or other environmental sciences Knowledge of environmental issues in Florida
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Melbourne
office that supports the Business Development Team. Our Business Development (BD) Team seeks out and responds to numerous requests for qualifications, services, and project proposals. The Proposal Coordinator will be part of and support the BD team to coordinate and prepare responses to private and public sector Requests for Proposals, Requests for Qualifications, and Requests for Quotes in pursuit of specific opportunities. A hybrid work situation may be considered for the right candidate. Job Description
The ideal candidate is highly organized, highly skilled at editing and designing technical documents, knowledgeable of Florida’s ecology, highly motivated to grow in their career, and skilled at verbal and written communication. The candidate should be a problem solver that takes pride in their work and is able to work independently but knows when and how to communicate with the team. Interested applicants, please submit a cover letter and resume via the posting on the appliedecologyinc.com website addressed to Dr. Leesa Souto, Director of Operations. Position Description (Responsibilities & Duties)
Leads proposal activities that require team coordination, strategic content development, technical writing, reviewing and editing, team communications, and formatting. Reviews RFP documents; creates a proposal matrix; develops proposal schedule; creates outline, organization chart and other diagrams as needed; participates in meetings; and facilitates communication among the proposal team. Ensures continuity and compliance with corporate and client standards. Creatively prepare document layouts in a visually appealing manner Proofreads and edits for format, grammar, style, punctuation, and spelling Coordinates final proposal production, reproduction, binding, and shipping/submittal of document(s) Coordinates the internal and potentially external flow of documents and review of all proposal inputs and outputs with multi-disciplined, multi-office, and multi-firm project teams Performs internal personnel and project experience research in support of proposal efforts Updates staff resumes and project descriptions to reflect the RFQ needs. Maintains and updates a master file system to track grant and contract opportunities. Actively searches local, state, and federal procurement systems and grant listings for opportunities Tracks all activities in AEI tracking systems. Desired Requirements
BA/BFA in Communications, Technical Writing, Marketing, or Administration. Minimum of 5 years of proposal-related experience. Experience working at an environmental consulting firm is preferred, and public sector experience is also desired, particularly with SF330 qualifications packages. Superior written and oral communication skills Ability to process information quickly and accurately, with organizational skills and heightened attention to detail Flexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframes Sensitivity to deadlines with a willingness to work necessary hours to meet them Expertise working with Adobe Photoshop, InDesign or Canva. Expertise using Microsoft Word styles, templates, tables, and pagination Expertise using Adobe Acrobat Knowledge in water resources, hydrology, ecology, biology, or other environmental sciences Knowledge of environmental issues in Florida
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