Property Administrator
Pop-Up Talent, Santa Clara, CA, United States
This range is provided by Pop-Up Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base Pay Range $60,000.00/yr - $72,000.00/yr
Direct message the job poster from Pop-Up Talent
Responsibilities
Assists the Senior Property Manager, Property Managers and Assistant Property Managers as well as the Property Management Department in all facets
Acts as support to Property Managers as directed by them
Maintain excellent tenant and client relations by responding to all requests in a timely, efficient, and courteous manner, with written follow-through as required
Assist in processing and coordinating tenant requests for service. Follow through requests to completion, including scheduling vendor work and tenant notification
Responsible for accounts receivable. Follow delinquency procedures, including contacting tenants on delinquencies, sending letters as required, and recommending assessment of late charges if required. Complete analysis of tenant accounts as necessary
Responsible for maintaining the tenant and vendor insurance compliance program
Assist with and perform general lease research as directed by the Property Manager
Assist with follow-up of corrective items to tenants and vendors as directed by the Property Manager
Continue an ongoing familiarity with all projects to assist the Property Manager
Coordinate facets of the tenant move-in/-out process as directed, including power changeover, move-in package preparation, suite and directory signage ordering, gift ordering, and directory updates
Perform administrative functions for Property Manager as requested, including typing of general correspondence, proposals, reports, and lease amendments
Process incoming/outgoing daily mail for managers, copying, federal express package preparation, and drop off
Assist in maintaining property management files in an orderly and efficient manner.
Assist with the preparation of three-day notices, Notices of Non-Responsibility
Assist in processing service contracts, collecting proposals and drafting the contract
Phone coverage for the receptionist during breaks and lunch. (Will be placed on rotating schedule with other administrative support)
Assist in departmental projects as required
Physical Requirements
Ability to lift and carry up to 25 pounds
Ability to stoop, crouch, bend, kneel, climb, and to reach with hands and arms
Able to sit for extended periods of time
Must be able to hear, talk, and see well enough to communicate with coworkers, tenants and vendors via phone, email, or in person
Must have manual dexterity to type, file, and operate common office equipment, including phones, fax machines, copiers, computers, and printers
Seniority Level Associate
Employment Type Full-time
Job Function Administrative, Finance, and Accounting/Auditing
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
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Base Pay Range $60,000.00/yr - $72,000.00/yr
Direct message the job poster from Pop-Up Talent
Responsibilities
Assists the Senior Property Manager, Property Managers and Assistant Property Managers as well as the Property Management Department in all facets
Acts as support to Property Managers as directed by them
Maintain excellent tenant and client relations by responding to all requests in a timely, efficient, and courteous manner, with written follow-through as required
Assist in processing and coordinating tenant requests for service. Follow through requests to completion, including scheduling vendor work and tenant notification
Responsible for accounts receivable. Follow delinquency procedures, including contacting tenants on delinquencies, sending letters as required, and recommending assessment of late charges if required. Complete analysis of tenant accounts as necessary
Responsible for maintaining the tenant and vendor insurance compliance program
Assist with and perform general lease research as directed by the Property Manager
Assist with follow-up of corrective items to tenants and vendors as directed by the Property Manager
Continue an ongoing familiarity with all projects to assist the Property Manager
Coordinate facets of the tenant move-in/-out process as directed, including power changeover, move-in package preparation, suite and directory signage ordering, gift ordering, and directory updates
Perform administrative functions for Property Manager as requested, including typing of general correspondence, proposals, reports, and lease amendments
Process incoming/outgoing daily mail for managers, copying, federal express package preparation, and drop off
Assist in maintaining property management files in an orderly and efficient manner.
Assist with the preparation of three-day notices, Notices of Non-Responsibility
Assist in processing service contracts, collecting proposals and drafting the contract
Phone coverage for the receptionist during breaks and lunch. (Will be placed on rotating schedule with other administrative support)
Assist in departmental projects as required
Physical Requirements
Ability to lift and carry up to 25 pounds
Ability to stoop, crouch, bend, kneel, climb, and to reach with hands and arms
Able to sit for extended periods of time
Must be able to hear, talk, and see well enough to communicate with coworkers, tenants and vendors via phone, email, or in person
Must have manual dexterity to type, file, and operate common office equipment, including phones, fax machines, copiers, computers, and printers
Seniority Level Associate
Employment Type Full-time
Job Function Administrative, Finance, and Accounting/Auditing
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
#J-18808-Ljbffr