$125-135k base salary DOE, working onsite Monday- Friday in New York City
Typical hours: 10am-7pm
Overview
We are seeking a highly organized, proactive, and resourceful Personal Assistant to support a busy household and Principal in managing events, property operations, and day-to-day scheduling/coordination. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple priorities while maintaining discretion and professionalism. Key Responsibilities
Event Planning Support
Coordinate with vendors, venues, and other stakeholders. Manage RSVPs, guest lists, invitations, and travel/accommodation logistics. Oversee timelines, appointments, tastings, and related events. Track budgets, payments, and contracts to ensure all deadlines are met. Property Management
Serve as primary point of contact for property maintenance, repairs, and service providers. Working in tandem with House Managers for two properties Schedule and oversee contractors, cleaners, landscapers, and other vendors. Perform routine inspections and ensure the property remains clean, functional, and well-maintained. Manage household inventories, supplies, deliveries, and organizational systems. Handle coordination for any renovation or improvement projects. Day-to-Day Scheduling & Task Coordination
Manage complex calendars, appointments, and reminders. Coordinate travel arrangements, reservations, and itineraries (domestic and international). Run errands, handle shopping needs, pick-ups/drop-offs, and general personal tasks. Assist with personal and professional correspondence, email organization, and follow-ups. Anticipate needs, provide proactive solutions, and help simplify daily routines. Assist with planning and coordinating charitable events, fundraisers, and community initiatives. Manage donation tracking, timelines, volunteer coordination, and follow-ups. Communicate with foundations, charity organizations, event hosts, and stakeholders on behalf of principals. Support outreach efforts, correspondence, social impact reports, and project documentation Qualifications
Previous experience as a Personal Assistant, Executive Assistant, estate/property management Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information. Tech-savvy with proficiency in scheduling tools, spreadsheets, and communication apps. Professional demeanor, positive attitude, and ability to work independently. Valid driver’s license; ability to travel locally as needed. Highly reliable and detail oriented. Flexible, adaptable, and comfortable handling shifting priorities. Comfortable liaising with vendors, service providers, and guests on behalf of the principals. Occasional evenings or weekends may be required during peak wedding planning periods or property emergencies.
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We are seeking a highly organized, proactive, and resourceful Personal Assistant to support a busy household and Principal in managing events, property operations, and day-to-day scheduling/coordination. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple priorities while maintaining discretion and professionalism. Key Responsibilities
Event Planning Support
Coordinate with vendors, venues, and other stakeholders. Manage RSVPs, guest lists, invitations, and travel/accommodation logistics. Oversee timelines, appointments, tastings, and related events. Track budgets, payments, and contracts to ensure all deadlines are met. Property Management
Serve as primary point of contact for property maintenance, repairs, and service providers. Working in tandem with House Managers for two properties Schedule and oversee contractors, cleaners, landscapers, and other vendors. Perform routine inspections and ensure the property remains clean, functional, and well-maintained. Manage household inventories, supplies, deliveries, and organizational systems. Handle coordination for any renovation or improvement projects. Day-to-Day Scheduling & Task Coordination
Manage complex calendars, appointments, and reminders. Coordinate travel arrangements, reservations, and itineraries (domestic and international). Run errands, handle shopping needs, pick-ups/drop-offs, and general personal tasks. Assist with personal and professional correspondence, email organization, and follow-ups. Anticipate needs, provide proactive solutions, and help simplify daily routines. Assist with planning and coordinating charitable events, fundraisers, and community initiatives. Manage donation tracking, timelines, volunteer coordination, and follow-ups. Communicate with foundations, charity organizations, event hosts, and stakeholders on behalf of principals. Support outreach efforts, correspondence, social impact reports, and project documentation Qualifications
Previous experience as a Personal Assistant, Executive Assistant, estate/property management Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information. Tech-savvy with proficiency in scheduling tools, spreadsheets, and communication apps. Professional demeanor, positive attitude, and ability to work independently. Valid driver’s license; ability to travel locally as needed. Highly reliable and detail oriented. Flexible, adaptable, and comfortable handling shifting priorities. Comfortable liaising with vendors, service providers, and guests on behalf of the principals. Occasional evenings or weekends may be required during peak wedding planning periods or property emergencies.
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