Operations Associate (Real Estate Team)
AlphaX RE Capital, Cupertino, California, United States, 95014
Employment Type
Full-time
Position Overview We are seeking a detail-oriented and proactive
Operations Associate
to support the daily operations of our real estate team. This role plays a key part in maintaining internal pipeline visibility, coordinating across departments, and supporting process execution to ensure smooth and timely transaction flow.
This position is ideal for someone with prior operations or administrative experience who thrives in a structured, fast-paced environment and enjoys improving systems and keeping teams aligned.
Key Responsibilities Pipeline Tracking & Internal Follow-Up
Monitor and track active transaction pipeline from contract to closing
Ensure key milestones, deadlines, and documentation requirements are met
Proactively follow up with internal team members to maintain deal momentum
Flag potential delays, risks, or missing information to leadership
Cross-Department Coordination
Coordinate communication between sales, transaction coordination, marketing, and leadership
Support alignment of timelines and deliverables across departments
Prepare internal reports and assist with meeting follow-ups and action tracking
Process & Workflow Support
Maintain and update internal SOPs and operational workflows
Identify process gaps and propose efficiency improvements
Ensure documentation and file organization standards are consistently followed
Systems & Administrative Support
Maintain accuracy of CRM and internal tracking systems
Assist with reporting, data entry, and dashboard updates
Provide general operational and administrative support as needed
Qualifications
1–3 years of experience in operations, administration, or a similar support role required
Prior experience in real estate or a related field (property management, escrow, mortgage, construction, or development) preferred
Experience working with CRM systems or pipeline tracking tools preferred
Strong organizational skills and attention to detail
Ability to manage multiple tasks and deadlines in a fast-paced environment
Clear and professional written and verbal communication skills
Proficiency in Google Workspace and task management platforms
Who You Are
Systems-oriented and process-driven
Proactive and comfortable following up with multiple stakeholders
Detail-focused but able to see the bigger operational picture
Comfortable working behind the scenes to support team performance
Interested in growing within real estate operations
What We Offer
Opportunity to grow within a high-performing real estate team
Exposure to full-cycle real estate operations
Collaborative and fast-paced team environment
Clear path for professional development in operations
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Position Overview We are seeking a detail-oriented and proactive
Operations Associate
to support the daily operations of our real estate team. This role plays a key part in maintaining internal pipeline visibility, coordinating across departments, and supporting process execution to ensure smooth and timely transaction flow.
This position is ideal for someone with prior operations or administrative experience who thrives in a structured, fast-paced environment and enjoys improving systems and keeping teams aligned.
Key Responsibilities Pipeline Tracking & Internal Follow-Up
Monitor and track active transaction pipeline from contract to closing
Ensure key milestones, deadlines, and documentation requirements are met
Proactively follow up with internal team members to maintain deal momentum
Flag potential delays, risks, or missing information to leadership
Cross-Department Coordination
Coordinate communication between sales, transaction coordination, marketing, and leadership
Support alignment of timelines and deliverables across departments
Prepare internal reports and assist with meeting follow-ups and action tracking
Process & Workflow Support
Maintain and update internal SOPs and operational workflows
Identify process gaps and propose efficiency improvements
Ensure documentation and file organization standards are consistently followed
Systems & Administrative Support
Maintain accuracy of CRM and internal tracking systems
Assist with reporting, data entry, and dashboard updates
Provide general operational and administrative support as needed
Qualifications
1–3 years of experience in operations, administration, or a similar support role required
Prior experience in real estate or a related field (property management, escrow, mortgage, construction, or development) preferred
Experience working with CRM systems or pipeline tracking tools preferred
Strong organizational skills and attention to detail
Ability to manage multiple tasks and deadlines in a fast-paced environment
Clear and professional written and verbal communication skills
Proficiency in Google Workspace and task management platforms
Who You Are
Systems-oriented and process-driven
Proactive and comfortable following up with multiple stakeholders
Detail-focused but able to see the bigger operational picture
Comfortable working behind the scenes to support team performance
Interested in growing within real estate operations
What We Offer
Opportunity to grow within a high-performing real estate team
Exposure to full-cycle real estate operations
Collaborative and fast-paced team environment
Clear path for professional development in operations
#J-18808-Ljbffr