Assistant Director for Events, Operations, and Administration
University of San Francisco, May Hilltop, South Carolina, United States
Assistant Director for Events, Operations, and Administration page is loaded## Assistant Director for Events, Operations, and Administrationlocations:
USF Hilltop Campustime type:
Full timeposted on:
Posted 2 Days Agojob requisition id:
R0012068**Job Title:**Assistant Director for Events, Operations, and Administration**Job Summary:**Reporting to the Director of Athletics and the Associate Director of Athletics for Events and
Operations, the Assistant Director for Events, Operations and Administration provides
comprehensive administrative support to the Division I Athletics Department while assisting with
the planning, coordination, and execution of athletic events and operational functions. This full-
time position supports athletics administrators and departmental operations through office
management, compliance-related support, and oversight of athletic events and facilities
operations. The role requires strong organizational skills, attention to detail, and the ability to
work effectively in a fast-paced collegiate athletics environment.**Full Job Description:****Duties & Responsibilities****I. Assistant Director of Events & Operations (65%)**30% - Athletic Events ManagementCo-manage the planning, coordination, and execution of all home athleticeventsServe as event manager for assigned sports, ensuring smooth game-dayoperationsCo-manage event staffing, including student workers, volunteers, and part-time staffLead event setup, breakdown, and post-event evaluations15% - Facilities & Operations SupportCo-manage scheduling and coordination of athletic facilities for practices,competitions, and special eventsPartner and collaborate with facilities, campus services, and external vendorsto ensure operational readinessSupport facility operations, safety procedures, and emergency action plansAssist with equipment, signage, and operational needs for athletic events10% - Game-Day Logistics & ComplianceEnsure events are conducted in accordance with NCAA, conference, andinstitutional policiesCoordinate with officials, visiting teams, campus security, and medical staffAssist with credentialing, event access control, and crowd managementSupport ticketing, marketing, and external relations efforts as needed10% - Compliance & Student-Athlete SupportManage the implementation of NCAA compliance documentation, forms, andrecord-keeping to include recruiting visits to ensure the forms are received ontime and completed properlyMaintain accurate team rosters, schedules, and departmental recordsTrack recruiting logs, eligibility paperwork, and student-athlete documentationEnsure confidentiality and compliance with NCAA, conference, andinstitutional policiesCoordinate with compliance, academic services, and finance offices asneeded**II. Athletics Administrative Duties (35%)**20% - Administrative & Office SupportProvide daily administrative support to senior athletics administrators in theirendeavors to serve coaches, student-athletes and Dons Athleticsstakeholders.Manage calendars, schedule meetings, and coordinate internal and externalcommunications including monitoring of the usfdonsathletics@usfca.eduemail.Prepare correspondence, reports, presentations, and meeting materialsServe as a primary point of contact for visitors, vendors, and campus partners10% - Departmental SupportMaintain office files, electronic records, and suppliesCoordinate onboarding and supervision of student workersSupport department-wide initiatives, special projects, and eventsProvide general administrative support across the athletics departmentAssist in hiring, training, and supervising event5% - Other duties as assignedRequired Qualifications
Bachelor’s degree from an accredited institution
At least 2 years working in an intercollegiate athletics department
Strong organizational, time-management, and multitasking skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Ability to manage sensitive and confidential information with discretion
Ability to work independently and collaboratively in a team environment
Preferred Qualifications
Experience in athletic event management or facilities operations
Familiarity with NCAA Division I rules, compliance, and event operations
Experience with athletics management systems (e.g., Teamworks, ARMS)
Work Schedule & Environment
Full-time position in a fast-paced Division I athletics environment
Requires flexibility to work evenings, weekends, holidays, and extended hours during
competitive seasons Regular interaction with student-athletes, coaches, administrators, officials, and campus
partners
Core Competencies
Attention to detail and operational efficiency
Strong interpersonal and leadership skills
Ability to prioritize competing demands
Professionalism and adaptability
Commitment to student-athlete welfare and institutional values**Full-Time/Part-Time:**Full time**Pay Rate:**Salary**Salary Range :**$70,000-$100,000 annualized; commensurate with experience.The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.” For more information, visit .**Equal Opportunity and Non-Discrimination Policy**The University of San Francisco is an equal opportunity institution of higher education. The University does not discriminate in employment, educational services, or academic programs on the basis of an individual's race, color, ethnicity, religion, religious creed, ancestry, national origin, age (except minors), sex, gender,
gender identity, gender expression, sexual orientation, marital status, medical condition (cancer-related and genetic-related), disability and military status or any other basis prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.**Fair Chance Ordinance**
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. For more information visit: . #J-18808-Ljbffr
USF Hilltop Campustime type:
Full timeposted on:
Posted 2 Days Agojob requisition id:
R0012068**Job Title:**Assistant Director for Events, Operations, and Administration**Job Summary:**Reporting to the Director of Athletics and the Associate Director of Athletics for Events and
Operations, the Assistant Director for Events, Operations and Administration provides
comprehensive administrative support to the Division I Athletics Department while assisting with
the planning, coordination, and execution of athletic events and operational functions. This full-
time position supports athletics administrators and departmental operations through office
management, compliance-related support, and oversight of athletic events and facilities
operations. The role requires strong organizational skills, attention to detail, and the ability to
work effectively in a fast-paced collegiate athletics environment.**Full Job Description:****Duties & Responsibilities****I. Assistant Director of Events & Operations (65%)**30% - Athletic Events ManagementCo-manage the planning, coordination, and execution of all home athleticeventsServe as event manager for assigned sports, ensuring smooth game-dayoperationsCo-manage event staffing, including student workers, volunteers, and part-time staffLead event setup, breakdown, and post-event evaluations15% - Facilities & Operations SupportCo-manage scheduling and coordination of athletic facilities for practices,competitions, and special eventsPartner and collaborate with facilities, campus services, and external vendorsto ensure operational readinessSupport facility operations, safety procedures, and emergency action plansAssist with equipment, signage, and operational needs for athletic events10% - Game-Day Logistics & ComplianceEnsure events are conducted in accordance with NCAA, conference, andinstitutional policiesCoordinate with officials, visiting teams, campus security, and medical staffAssist with credentialing, event access control, and crowd managementSupport ticketing, marketing, and external relations efforts as needed10% - Compliance & Student-Athlete SupportManage the implementation of NCAA compliance documentation, forms, andrecord-keeping to include recruiting visits to ensure the forms are received ontime and completed properlyMaintain accurate team rosters, schedules, and departmental recordsTrack recruiting logs, eligibility paperwork, and student-athlete documentationEnsure confidentiality and compliance with NCAA, conference, andinstitutional policiesCoordinate with compliance, academic services, and finance offices asneeded**II. Athletics Administrative Duties (35%)**20% - Administrative & Office SupportProvide daily administrative support to senior athletics administrators in theirendeavors to serve coaches, student-athletes and Dons Athleticsstakeholders.Manage calendars, schedule meetings, and coordinate internal and externalcommunications including monitoring of the usfdonsathletics@usfca.eduemail.Prepare correspondence, reports, presentations, and meeting materialsServe as a primary point of contact for visitors, vendors, and campus partners10% - Departmental SupportMaintain office files, electronic records, and suppliesCoordinate onboarding and supervision of student workersSupport department-wide initiatives, special projects, and eventsProvide general administrative support across the athletics departmentAssist in hiring, training, and supervising event5% - Other duties as assignedRequired Qualifications
Bachelor’s degree from an accredited institution
At least 2 years working in an intercollegiate athletics department
Strong organizational, time-management, and multitasking skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Ability to manage sensitive and confidential information with discretion
Ability to work independently and collaboratively in a team environment
Preferred Qualifications
Experience in athletic event management or facilities operations
Familiarity with NCAA Division I rules, compliance, and event operations
Experience with athletics management systems (e.g., Teamworks, ARMS)
Work Schedule & Environment
Full-time position in a fast-paced Division I athletics environment
Requires flexibility to work evenings, weekends, holidays, and extended hours during
competitive seasons Regular interaction with student-athletes, coaches, administrators, officials, and campus
partners
Core Competencies
Attention to detail and operational efficiency
Strong interpersonal and leadership skills
Ability to prioritize competing demands
Professionalism and adaptability
Commitment to student-athlete welfare and institutional values**Full-Time/Part-Time:**Full time**Pay Rate:**Salary**Salary Range :**$70,000-$100,000 annualized; commensurate with experience.The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.” For more information, visit .**Equal Opportunity and Non-Discrimination Policy**The University of San Francisco is an equal opportunity institution of higher education. The University does not discriminate in employment, educational services, or academic programs on the basis of an individual's race, color, ethnicity, religion, religious creed, ancestry, national origin, age (except minors), sex, gender,
gender identity, gender expression, sexual orientation, marital status, medical condition (cancer-related and genetic-related), disability and military status or any other basis prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.**Fair Chance Ordinance**
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. For more information visit: . #J-18808-Ljbffr