EXECUTIVE ASSOCIATE (EXECUTIVE ASSOCIATE II)
State of Maryland, Baltimore, Maryland, United States, 21276
Overview
This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.
GRADE: 15
LOCATION: World Trade Center, 401 East Pratt Street, Baltimore, MD 21202
Responsibilities
Serve as Executive Assistant to the Deputy Secretary of Policy and Stakeholder Engagement, managing complex executive priorities across the department.
Coordinate meeting preparation, including material preparation, contact coordination, staff support confirmation, and calendar management.
Maintain detailed call logs, contact lists, and transcribe voicemail messages for timely customer inquiries.
Process procurement items through the Department of Budget and Management’s Financial Management Information System (FMIS), ordering office supplies, business cards, subscriptions, and maintaining accurate audit records.
Work independently, handle multiple concurrent high-priority projects, and interact with high-level public and private officials.
Proficient use of Microsoft Office Suite, Google Suite (Mail, Docs, Sheets, Calendar), or other relevant software.
Minimum Qualifications
High school diploma or high school equivalency certificate.
One (1) year of administrative staff or professional work experience.
Substitute 30 college credit hours from an accredited college or university for required experience, or substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work with independent judgment and analysis for one (1) year.
Desired or Preferred Qualifications
Proven experience and proficiency with computer and software skills (e.g., Workday, Salesforce, Microsoft Office, Google Workspace Tools).
Experience in tracking expenditures, invoicing, billing, and related budget and fiscal processes with FMIS Platform.
Experience coordinating logistical details and managing executive level events/meetings.
Experience providing guidance and responding to inquiries from external/internal customers.
Examination Process The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. Please report all experience and education that is related to this position.
Benefits As an employee of the State of Maryland, you will have access to outstanding benefits, including health insurance, dental, and vision plans offered at a low cost.
Application Instructions Online applications are highly recommended. If unable to apply online, submit your state application/resume by the closing date and time to the contact listed below. Upload any additional information with your application; all uploaded additional information must be received by the closing date and time.
Anna Halikias anna.halikias@maryland.gov Department of Commerce, 410-767-6300
Equal Opportunity Statement As an E-Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply. TTY Users: call via Maryland Relay 1-800-735-2258
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GRADE: 15
LOCATION: World Trade Center, 401 East Pratt Street, Baltimore, MD 21202
Responsibilities
Serve as Executive Assistant to the Deputy Secretary of Policy and Stakeholder Engagement, managing complex executive priorities across the department.
Coordinate meeting preparation, including material preparation, contact coordination, staff support confirmation, and calendar management.
Maintain detailed call logs, contact lists, and transcribe voicemail messages for timely customer inquiries.
Process procurement items through the Department of Budget and Management’s Financial Management Information System (FMIS), ordering office supplies, business cards, subscriptions, and maintaining accurate audit records.
Work independently, handle multiple concurrent high-priority projects, and interact with high-level public and private officials.
Proficient use of Microsoft Office Suite, Google Suite (Mail, Docs, Sheets, Calendar), or other relevant software.
Minimum Qualifications
High school diploma or high school equivalency certificate.
One (1) year of administrative staff or professional work experience.
Substitute 30 college credit hours from an accredited college or university for required experience, or substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work with independent judgment and analysis for one (1) year.
Desired or Preferred Qualifications
Proven experience and proficiency with computer and software skills (e.g., Workday, Salesforce, Microsoft Office, Google Workspace Tools).
Experience in tracking expenditures, invoicing, billing, and related budget and fiscal processes with FMIS Platform.
Experience coordinating logistical details and managing executive level events/meetings.
Experience providing guidance and responding to inquiries from external/internal customers.
Examination Process The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. Please report all experience and education that is related to this position.
Benefits As an employee of the State of Maryland, you will have access to outstanding benefits, including health insurance, dental, and vision plans offered at a low cost.
Application Instructions Online applications are highly recommended. If unable to apply online, submit your state application/resume by the closing date and time to the contact listed below. Upload any additional information with your application; all uploaded additional information must be received by the closing date and time.
Anna Halikias anna.halikias@maryland.gov Department of Commerce, 410-767-6300
Equal Opportunity Statement As an E-Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply. TTY Users: call via Maryland Relay 1-800-735-2258
#J-18808-Ljbffr