EXECUTIVE ASSOCIATE EXECUTIVE ASSOCIATE II
State of Maryland, Baltimore, Maryland, United States
Overview
This is a Special Appointment position, and serves at the pleasure of the Appointing Authority. GRADE
15 LOCATION OF POSITION World Trade Center, 401 East Pratt Street, Baltimore, MD 21202 Main Purpose of Job
The Maryland Department of Commerce is seeking qualified applicants for the Executive Associate position within the Division of Policy & Stakeholder Engagement. Responsibilities
Serve as the Executive Assistant to the Deputy Secretary of Policy and Stakeholder Engagement. Manage complex executive priorities and ensure high level operational continuity across the department while providing comprehensive administrative coordination for several leadership positions, including the Director of the Office of Communications, the Governor’s Office of Business Advancement, the Director of Minority Business Outreach, and the Chief Strategy Officer. Prepare comprehensive meeting materials, coordinate necessary contacts, confirm staff support, and process meetings on the calendar. Manage customer inquiries by maintaining detailed call logs and contact lists, and promptly retrieving and transcribing voicemail messages to ensure timely responses. Process all procurement items through the Department of Budget and Management’s (DBM) Financial Management Information System (FMIS), including ordering office supplies, business cards, subscriptions, and other transactions, and maintain accurate records for auditing and reference purposes. Qualifications Minimum Qualifications
Education:
Graduation from an accredited high school or possession of a high school equivalency certificate. Experience:
One (1) year of administrative staff or professional work. Note
Candidates may substitute 30 college credit hours from an accredited college or university for the required experience. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. Desired or Preferred Qualifications
Proven experience and proficiency with computer and software skills (e.g., Workday, Salesforce, Microsoft Office and Google Workspace Tools). Experience in tracking expenditures, invoicing, billing, and related budget and fiscal processes with FMIS platforms. Experience coordinating logistical details and/or planning and managing events/meetings for Executive level staff. Experience providing guidance and responding to inquiries from external/internal customers. Examination Process
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. Provide complete and accurate information on your application and report all related experience and education. Benefits
As an employee of the State of Maryland, you will have access to benefits including health insurance, dental, and vision plans offered at a low cost. For more details: STATE OF MARYLAND BENEFITS How to Apply & Further Instructions
Online applications are highly recommended. If unable to apply online, submit your state application/resume by the closing date to the HR contact listed below. If submitting additional information, upload it with your application; otherwise email the requested information to the HR contact listed below. All uploaded information must be received by the closing date. HR Contact:
Anna Halikias anna.halikias@maryland.gov If you have questions about this recruitment, please contact the Department of Commerce at 410-767-6300. You may also visit the Department of Commerce website. If you are having difficulty with your user account or the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. Additional submission options: if you are unable to apply online, submit your State application form, resume and supplemental questionnaire to anna.halikias@maryland.gov. Equal Opportunity Employer: Maryland is an E-Verify and Equal Opportunity employer. We encourage people with disabilities and bilingual candidates to apply. Veterans are encouraged to apply. TTY users: Maryland Relay 1-800-735-2258.
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This is a Special Appointment position, and serves at the pleasure of the Appointing Authority. GRADE
15 LOCATION OF POSITION World Trade Center, 401 East Pratt Street, Baltimore, MD 21202 Main Purpose of Job
The Maryland Department of Commerce is seeking qualified applicants for the Executive Associate position within the Division of Policy & Stakeholder Engagement. Responsibilities
Serve as the Executive Assistant to the Deputy Secretary of Policy and Stakeholder Engagement. Manage complex executive priorities and ensure high level operational continuity across the department while providing comprehensive administrative coordination for several leadership positions, including the Director of the Office of Communications, the Governor’s Office of Business Advancement, the Director of Minority Business Outreach, and the Chief Strategy Officer. Prepare comprehensive meeting materials, coordinate necessary contacts, confirm staff support, and process meetings on the calendar. Manage customer inquiries by maintaining detailed call logs and contact lists, and promptly retrieving and transcribing voicemail messages to ensure timely responses. Process all procurement items through the Department of Budget and Management’s (DBM) Financial Management Information System (FMIS), including ordering office supplies, business cards, subscriptions, and other transactions, and maintain accurate records for auditing and reference purposes. Qualifications Minimum Qualifications
Education:
Graduation from an accredited high school or possession of a high school equivalency certificate. Experience:
One (1) year of administrative staff or professional work. Note
Candidates may substitute 30 college credit hours from an accredited college or university for the required experience. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. Desired or Preferred Qualifications
Proven experience and proficiency with computer and software skills (e.g., Workday, Salesforce, Microsoft Office and Google Workspace Tools). Experience in tracking expenditures, invoicing, billing, and related budget and fiscal processes with FMIS platforms. Experience coordinating logistical details and/or planning and managing events/meetings for Executive level staff. Experience providing guidance and responding to inquiries from external/internal customers. Examination Process
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. Provide complete and accurate information on your application and report all related experience and education. Benefits
As an employee of the State of Maryland, you will have access to benefits including health insurance, dental, and vision plans offered at a low cost. For more details: STATE OF MARYLAND BENEFITS How to Apply & Further Instructions
Online applications are highly recommended. If unable to apply online, submit your state application/resume by the closing date to the HR contact listed below. If submitting additional information, upload it with your application; otherwise email the requested information to the HR contact listed below. All uploaded information must be received by the closing date. HR Contact:
Anna Halikias anna.halikias@maryland.gov If you have questions about this recruitment, please contact the Department of Commerce at 410-767-6300. You may also visit the Department of Commerce website. If you are having difficulty with your user account or the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. Additional submission options: if you are unable to apply online, submit your State application form, resume and supplemental questionnaire to anna.halikias@maryland.gov. Equal Opportunity Employer: Maryland is an E-Verify and Equal Opportunity employer. We encourage people with disabilities and bilingual candidates to apply. Veterans are encouraged to apply. TTY users: Maryland Relay 1-800-735-2258.
#J-18808-Ljbffr