Executive Assistant with Construction Industry Background - Wing Assistant
Wing Assistant - India, Berkeley, California, United States, 94709
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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further at the final interview stage. Please apply for the right job based on your location and experience. We prioritize people who can do this successfully!
Overview Executive Assistant (Remote)
Wing is on the exciting mission of redefining the future of work for companies worldwide. We are looking to be the one-stop shop for companies that are looking to build world-class teams and place their operations on autopilot. We are pooling candidates for an Executive Assistant role with a background in the construction industry.
Responsibilities
Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, and presentations specific to construction projects.
Handle confidential information with discretion, ensuring compliance with industry regulations.
Assist in organizing and maintaining project documentation, contracts, and permits.
Coordinate communication between executives, clients, subcontractors, and on-site teams.
Monitor project timelines and deliverables, providing updates to executives as needed.
Conduct research related to construction materials, vendors, and industry best practices.
Manage expense reports and assist in budget tracking for construction projects.
Organize and maintain the executive’s filing system, both electronic and physical.
Perform general administrative tasks to support the executive team.
Qualifications
Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.).
Bachelor’s degree in Business Administration or related field preferred.
At least 3 years of experience as an executive assistant or in a similar administrative role.
Familiarity with the construction industry and its operations is highly desirable.
Strong organizational and time-management skills.
Excellent English communication skills: Reading – high proficiency; Writing – high proficiency; Speaking – clear and professional.
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
Ability to work independently and handle multiple tasks with a high degree of accuracy.
High attention to detail and problem-solving skills.
Tech-savvy with knowledge of cloud-based systems and virtual communication tools.
Technical Requirements
USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps cable connection
Backup Internet Service Speed: at least 10 Mbps
Benefits
Health Insurance (HMO)
Performance Incentives
Job Security and Stability
Paid Training
Inclusive Culture
Upskilling Opportunities
100% Work-From-Home
Exceptionally Supportive Team
Opportunities for Career Growth
Fun Work Environment
Holiday & Overtime Pay
Schedule and Location Schedule: US work hours (20-40 hours per week)
Location: This is a remote job
Salary Package (with HMO)
Entry Level (1-3 years of experience): Up to PHP 53,000
Intermediate Level (3-5 years of experience): Up to PHP 64,000
Expert Level (5+ years of experience): Up to PHP 80,500
Please Note
Only qualified candidates will be invited to take the assessment and scheduled for an interview.
We have other vacancies that might interest your friends and colleagues.
You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.
#J-18808-Ljbffr
Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further at the final interview stage. Please apply for the right job based on your location and experience. We prioritize people who can do this successfully!
Overview Executive Assistant (Remote)
Wing is on the exciting mission of redefining the future of work for companies worldwide. We are looking to be the one-stop shop for companies that are looking to build world-class teams and place their operations on autopilot. We are pooling candidates for an Executive Assistant role with a background in the construction industry.
Responsibilities
Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, and presentations specific to construction projects.
Handle confidential information with discretion, ensuring compliance with industry regulations.
Assist in organizing and maintaining project documentation, contracts, and permits.
Coordinate communication between executives, clients, subcontractors, and on-site teams.
Monitor project timelines and deliverables, providing updates to executives as needed.
Conduct research related to construction materials, vendors, and industry best practices.
Manage expense reports and assist in budget tracking for construction projects.
Organize and maintain the executive’s filing system, both electronic and physical.
Perform general administrative tasks to support the executive team.
Qualifications
Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.).
Bachelor’s degree in Business Administration or related field preferred.
At least 3 years of experience as an executive assistant or in a similar administrative role.
Familiarity with the construction industry and its operations is highly desirable.
Strong organizational and time-management skills.
Excellent English communication skills: Reading – high proficiency; Writing – high proficiency; Speaking – clear and professional.
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
Ability to work independently and handle multiple tasks with a high degree of accuracy.
High attention to detail and problem-solving skills.
Tech-savvy with knowledge of cloud-based systems and virtual communication tools.
Technical Requirements
USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps cable connection
Backup Internet Service Speed: at least 10 Mbps
Benefits
Health Insurance (HMO)
Performance Incentives
Job Security and Stability
Paid Training
Inclusive Culture
Upskilling Opportunities
100% Work-From-Home
Exceptionally Supportive Team
Opportunities for Career Growth
Fun Work Environment
Holiday & Overtime Pay
Schedule and Location Schedule: US work hours (20-40 hours per week)
Location: This is a remote job
Salary Package (with HMO)
Entry Level (1-3 years of experience): Up to PHP 53,000
Intermediate Level (3-5 years of experience): Up to PHP 64,000
Expert Level (5+ years of experience): Up to PHP 80,500
Please Note
Only qualified candidates will be invited to take the assessment and scheduled for an interview.
We have other vacancies that might interest your friends and colleagues.
You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.
#J-18808-Ljbffr