Executive Assistant – Investor Relations
Greenkey Resources LLC, New York, New York, us, 10261
Overview
Provide comprehensive administrative support to the Investor Relations team in a dynamic financial services environment. Manage complex schedules and coordinate across multiple time zones for senior executives. Collaborate with Investor Relations and Finance teams on operational and project-based activities. Handle confidential information with discretion and professionalism in a fast-paced setting. Prepare and review investor-facing documents and presentation materials. Coordinate internal and external meetings, including logistics and technology setup. Support operational due diligence and manage fund-focused data rooms. Contribute to the organization’s success by ensuring timely and accurate delivery of information. Key Responsibilities & Duties
Manage calendars for Principals and Vice Presidents, coordinating across time zones. Arrange business travel and logistics, ensuring seamless execution. Process expense reports in compliance with firm policies. Maintain accurate contact lists and distribution groups for effective communication. Support Investor Relations team with operational due diligence and tracking. Assist in the preparation and review of investor-facing documents and materials. Coordinate capital call reminders and related communications. Provide backup support for other Executive Assistants during absences. Job Requirements
Bachelor’s degree in Arts or related field is required. Minimum of 5 years of experience in executive administrative support roles. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel. Strong organizational and time-management skills to prioritize competing deadlines. High level of attention to detail and discretion in handling confidential information. Experience in financial services or investment management environments preferred. Ability to work effectively across offices and time zones in a collaborative setting. Clear and professional written and verbal communication skills.
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Provide comprehensive administrative support to the Investor Relations team in a dynamic financial services environment. Manage complex schedules and coordinate across multiple time zones for senior executives. Collaborate with Investor Relations and Finance teams on operational and project-based activities. Handle confidential information with discretion and professionalism in a fast-paced setting. Prepare and review investor-facing documents and presentation materials. Coordinate internal and external meetings, including logistics and technology setup. Support operational due diligence and manage fund-focused data rooms. Contribute to the organization’s success by ensuring timely and accurate delivery of information. Key Responsibilities & Duties
Manage calendars for Principals and Vice Presidents, coordinating across time zones. Arrange business travel and logistics, ensuring seamless execution. Process expense reports in compliance with firm policies. Maintain accurate contact lists and distribution groups for effective communication. Support Investor Relations team with operational due diligence and tracking. Assist in the preparation and review of investor-facing documents and materials. Coordinate capital call reminders and related communications. Provide backup support for other Executive Assistants during absences. Job Requirements
Bachelor’s degree in Arts or related field is required. Minimum of 5 years of experience in executive administrative support roles. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel. Strong organizational and time-management skills to prioritize competing deadlines. High level of attention to detail and discretion in handling confidential information. Experience in financial services or investment management environments preferred. Ability to work effectively across offices and time zones in a collaborative setting. Clear and professional written and verbal communication skills.
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