About the Role
In this position, you'll work as part of our collaborative Admin team that handles everything from daily operations to human resources and billing. The person in this role will be responsible for keeping a pulse on the financial performance of the firm, while being able to contextualize it for leadership. This person will also be responsible for overseeing the billing cadence, processes, and output of our accounting team. This role will report to the principals, and work in tandem with the Director of Practice.
Responsibilities
- Management and analysis of all business-related financials:
- Banking administration and reconciliations
- Month-end, week-end, and year-end reporting
- Operational budget
- Business taxes and incentives
- Oversight of all billing and accounting work, and the staff responsible for the following tasks:
- Accounts Receivable:
- AR: Client invoicing
- AR: Subconsultant Invoices
- AR: Expenses
- AR: Tracking and management
- Accounts Payable:
- AP: Tracking and management
- AP: business-related vendors
- AP: Credit Card Management
- AP: benefits-related vendors
- Accounts Receivable:
Qualifications
- Minimum 7 years of experience in accounting, finance management, or business operations
- Previous experience in the AEC, government contracting, or similar professional services industry preferred
- CPA license or MBA degree preferred
- High level of comfort with using the Google Workspace Suite (Gmail, Calendar, Drive, Sheets, Slides, Forms, etc.) and Slack
- Experience with using ERP systems, and in particular BQE CORE, a plus
- Proven track record of balancing many responsibilities
- Ability to multi-task, prioritize, and coordinate
- Ability to work alongside many different internal and external teams
- Capable of providing leadership to other team members
- Ability to see “the big picture”
- Excellent communication and interpersonal skills
- Excellent reading and writing skills
- On time, attentive, and responsible
Benefits
Utile offers competitive salaries, health insurance, retirement plans, commuter benefits, and a work environment that thrives on the exchange of ideas and open dialogue. The firm is an equal opportunity employer and strongly encourages a diverse range of candidates to apply.
This position is based in Utile's Boston office, with the potential to occasionally work out of our Providence, RI office. We currently operate in a hybrid model, with team members working in the office at least three days per week. Salary range: $105,000-$155,000
To Apply
Please submit your resume and cover letter. You’re also encouraged to include any relevant work samples. Please send any questions to
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