Senior Proposal Coordinator/Marketing Specialist
CTI Engineers, Inc., Nashville, Tennessee, United States
Description
CTI Engineers is seeking a Senior Proposal Coordinator / Marketing Specialist to lead the development of Statements of Qualifications (SOQs), proposals, and related marketing materials across all CTI offices. This role is responsible for managing the full proposal lifecycle while working closely with technical staff, leadership, and business development teams. This role is not entry-level. The ideal candidate has strong experience in A/E/C proposals, understands public-sector procurement, and is comfortable independently managing complex SOQs from kickoff through final submission. Responsibilities
Proposal & SOQ Development: Lead the preparation of SOQs and proposals for municipal, state, and private clients. Review RFQs/RFPs, coordinate content, draft and edit narratives, and assemble final submittals. Ensure each submission aligns with client requirements, CTI’s qualifications, and brand standards. Cross-Office Coordination: Support all CTI offices and serve as a central point of coordination for proposal efforts. Collaborate with project managers, engineers, and the marketing team to gather resumes, project descriptions, and technical content, while maintaining consistency across offices and service areas. Content Management & Quality Control: Maintain and update proposal-related content, including resumes, project sheets, boilerplate language, and graphics. Ensure accuracy, clarity, and consistency; perform thorough quality control reviews before submission. Marketing Support: Support broader marketing efforts such as qualifications packages, presentations, and occasional website or collateral updates related to firm experience and services. Help develop standard templates, processes, and SOPs for proposal development. Scheduling & Deadline Management: Manage multiple deadlines, develop proposal schedules, facilitate kickoff meetings, and ensure internal reviews are completed on time. Keep teams on track and anticipate bottlenecks. Qualifications
Bachelor’s degree in marketing, communications, journalism, or a related field Minimum of 5 years of experience in proposal coordination or marketing within an A/E/C or professional services firm Demonstrated experience producing SOQs and proposals for public-sector clients Strong writing, editing, and proofreading skills Advanced proficiency in the Adobe Creative Suite, specifically InDesign Ability to manage multiple proposals simultaneously under tight deadlines Strong organizational skills and attention to detail Comfortable working with senior technical staff and leadership Benefits
Medical & Dental insurance Accrued paid time off & 9 paid holidays 401(k) with match and no vesting schedule Health savings account Basic life insurance/short-term & long-term disability coverage at no cost to the employee Bonus program and stock investment options Flexible hours and work schedule Tuition assistance Professional development opportunities The firm is an Equal Employment Opportunity employer and offers an outstanding benefits package.
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CTI Engineers is seeking a Senior Proposal Coordinator / Marketing Specialist to lead the development of Statements of Qualifications (SOQs), proposals, and related marketing materials across all CTI offices. This role is responsible for managing the full proposal lifecycle while working closely with technical staff, leadership, and business development teams. This role is not entry-level. The ideal candidate has strong experience in A/E/C proposals, understands public-sector procurement, and is comfortable independently managing complex SOQs from kickoff through final submission. Responsibilities
Proposal & SOQ Development: Lead the preparation of SOQs and proposals for municipal, state, and private clients. Review RFQs/RFPs, coordinate content, draft and edit narratives, and assemble final submittals. Ensure each submission aligns with client requirements, CTI’s qualifications, and brand standards. Cross-Office Coordination: Support all CTI offices and serve as a central point of coordination for proposal efforts. Collaborate with project managers, engineers, and the marketing team to gather resumes, project descriptions, and technical content, while maintaining consistency across offices and service areas. Content Management & Quality Control: Maintain and update proposal-related content, including resumes, project sheets, boilerplate language, and graphics. Ensure accuracy, clarity, and consistency; perform thorough quality control reviews before submission. Marketing Support: Support broader marketing efforts such as qualifications packages, presentations, and occasional website or collateral updates related to firm experience and services. Help develop standard templates, processes, and SOPs for proposal development. Scheduling & Deadline Management: Manage multiple deadlines, develop proposal schedules, facilitate kickoff meetings, and ensure internal reviews are completed on time. Keep teams on track and anticipate bottlenecks. Qualifications
Bachelor’s degree in marketing, communications, journalism, or a related field Minimum of 5 years of experience in proposal coordination or marketing within an A/E/C or professional services firm Demonstrated experience producing SOQs and proposals for public-sector clients Strong writing, editing, and proofreading skills Advanced proficiency in the Adobe Creative Suite, specifically InDesign Ability to manage multiple proposals simultaneously under tight deadlines Strong organizational skills and attention to detail Comfortable working with senior technical staff and leadership Benefits
Medical & Dental insurance Accrued paid time off & 9 paid holidays 401(k) with match and no vesting schedule Health savings account Basic life insurance/short-term & long-term disability coverage at no cost to the employee Bonus program and stock investment options Flexible hours and work schedule Tuition assistance Professional development opportunities The firm is an Equal Employment Opportunity employer and offers an outstanding benefits package.
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