Licensing Specialist/Administrative Assistant-Office & Admin Specialist Int
State of Minnesota, Saint Paul, Minnesota, United States, 55199
Job ID: 91891
Location: St. Paul
Telework Eligible: Yes/hybrid
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 02/06/2026
Closing Date: 02/12/2026
Hiring Agency/Seniority Unit: Veterinary Medicine Board / Veterinary Medicine Bd-AFSCME
Division/Unit: Board of Veterinary Medicine
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: Veterinary Medicine Board
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Board of Veterinary Medicine (Board) is a state agency whose mission is to promote, preserve, and protect the health, safety and welfare of the public and animals through the effective control and regulation of the practice of veterinary medicine.
The Licensing Specialist/Administrative Assistant provides administrative support and fulfills licensing and customer services functions for the efficient operation of the Board office. The position serves as the primary interface between board customers and the services the Board provides. Additionally, the position assists the Executive Director and Office Manager with clerical, secretarial, and administrative support. Responsibilities include but are not limited to:
Administer all licensing services for veterinary technicians including applications, renewals, continuing education audits, and other tasks related to the Board's licensing function, ensuring timely and accurate processing.
Respond accurately and professionally to inquiries from applicants, licensees, board members and staff, employers, and the general public.
Process application materials in a timely manner entering them into the appropriate database, verifying documents for accuracy and seeking clarification from applicants as needed.
Create and maintain complete and accurate records.
Provide organizational support services to ensure smooth and efficient operations.
This position may be eligible for a hybrid telework arrangement after orientation and training are completed. With a telework agreement, onsite attendance will be required at 50% of time or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications
Knowledge of communications sufficient to read, explain, and interpret a variety of materials; compose correspondence with accurate spelling, grammar and punctuation; and to communicate effectively with internal and external customers, including the ability to accurately handle confidential data.
Customer service skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through e-mail and other written correspondence and effectively communicate and elicit information with tact and diplomacy.
Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify and protect files.
Skills in data entry sufficient to enter data into specific fields or into a database management system.
Skills in word processing sufficient to effectively use word processing software such as Microsoft Word to construct and type letters, memos, reports, and minutes of meetings that are grammatically correct, in proper format and free of spelling errors.
Ability to collaborate with other employees to assist in the use of desktop or website publishing software to effectively produce a variety of agency publications.
Knowledge of math sufficient to maintain complete and accurate financial records and balance and resolve discrepancies in areas like determining eligibility, level of benefits and/or payroll.
Preferred Qualifications
Experience providing administrative support, including processing applications, forms, complaints, etc.
Ability to learn the statutory requirements for veterinary medicine and apply these requirements when reviewing submitted information.
Knowledge of the Minnesota Government Data Practices Act and the ability to differentiate between public and non-public data.
Strong office skills including keyboarding, filing, photocopying, and scanning.
Ability to problem-solve effectively, work under pressure and switch quickly from one type of activity to another.
Physical Requirements
Ability to work in a seated or standing position for extended time periods.
Ability to regularly use phone and computer for extended time periods
Ability to move/lift items of up to 25 pounds at times.
Additional Requirements Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant and each case will be reviewed individually in alignment with fair hiring processes.
How To Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact If you have questions about this position, contact Pamela Johnson at pamela.johnson@state.mn.us. If you have questions about the selection process, contact Nella Austin at nela.austin@state.mn.us or 651-201-8005.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nela.austin@state.mn.us.
Working together to improve the state we love.
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
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Location: St. Paul
Telework Eligible: Yes/hybrid
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 02/06/2026
Closing Date: 02/12/2026
Hiring Agency/Seniority Unit: Veterinary Medicine Board / Veterinary Medicine Bd-AFSCME
Division/Unit: Board of Veterinary Medicine
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: Veterinary Medicine Board
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Board of Veterinary Medicine (Board) is a state agency whose mission is to promote, preserve, and protect the health, safety and welfare of the public and animals through the effective control and regulation of the practice of veterinary medicine.
The Licensing Specialist/Administrative Assistant provides administrative support and fulfills licensing and customer services functions for the efficient operation of the Board office. The position serves as the primary interface between board customers and the services the Board provides. Additionally, the position assists the Executive Director and Office Manager with clerical, secretarial, and administrative support. Responsibilities include but are not limited to:
Administer all licensing services for veterinary technicians including applications, renewals, continuing education audits, and other tasks related to the Board's licensing function, ensuring timely and accurate processing.
Respond accurately and professionally to inquiries from applicants, licensees, board members and staff, employers, and the general public.
Process application materials in a timely manner entering them into the appropriate database, verifying documents for accuracy and seeking clarification from applicants as needed.
Create and maintain complete and accurate records.
Provide organizational support services to ensure smooth and efficient operations.
This position may be eligible for a hybrid telework arrangement after orientation and training are completed. With a telework agreement, onsite attendance will be required at 50% of time or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications
Knowledge of communications sufficient to read, explain, and interpret a variety of materials; compose correspondence with accurate spelling, grammar and punctuation; and to communicate effectively with internal and external customers, including the ability to accurately handle confidential data.
Customer service skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through e-mail and other written correspondence and effectively communicate and elicit information with tact and diplomacy.
Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify and protect files.
Skills in data entry sufficient to enter data into specific fields or into a database management system.
Skills in word processing sufficient to effectively use word processing software such as Microsoft Word to construct and type letters, memos, reports, and minutes of meetings that are grammatically correct, in proper format and free of spelling errors.
Ability to collaborate with other employees to assist in the use of desktop or website publishing software to effectively produce a variety of agency publications.
Knowledge of math sufficient to maintain complete and accurate financial records and balance and resolve discrepancies in areas like determining eligibility, level of benefits and/or payroll.
Preferred Qualifications
Experience providing administrative support, including processing applications, forms, complaints, etc.
Ability to learn the statutory requirements for veterinary medicine and apply these requirements when reviewing submitted information.
Knowledge of the Minnesota Government Data Practices Act and the ability to differentiate between public and non-public data.
Strong office skills including keyboarding, filing, photocopying, and scanning.
Ability to problem-solve effectively, work under pressure and switch quickly from one type of activity to another.
Physical Requirements
Ability to work in a seated or standing position for extended time periods.
Ability to regularly use phone and computer for extended time periods
Ability to move/lift items of up to 25 pounds at times.
Additional Requirements Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant and each case will be reviewed individually in alignment with fair hiring processes.
How To Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact If you have questions about this position, contact Pamela Johnson at pamela.johnson@state.mn.us. If you have questions about the selection process, contact Nella Austin at nela.austin@state.mn.us or 651-201-8005.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nela.austin@state.mn.us.
Working together to improve the state we love.
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
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