The specialist is responsible for managing and producing high-quality proposals, qualifications, and marketing materials in support of business development efforts. This role coordinates closely with project managers, estimators, executives, and marketing staff to ensure proposals are accurate, compliant, compelling, and submitted on time. The ideal candidate is highly organized, detail-oriented, and thrives in a deadline-driven environment.
Key Responsibilities
Coordinate the end-to-end proposal process for RFQs, RFPs, and bids
Review solicitation documents to identify requirements, deadlines, and submission criteria
Develop proposal schedules, outlines, and compliance checklists
Gather and organize technical content from project teams, estimators, and leadership
Write, edit, and format proposal narratives to ensure clarity, consistency, and professionalism
Customize resumes, project descriptions, and marketing content for specific pursuits
Ensure proposals align with company branding, messaging, and quality standards
Manage document control, versioning, and file organization
Coordinate internal reviews and incorporate feedback efficiently
Prepare final deliverables for electronic and/or hard-copy submission
Maintain proposal databases, resumes, project sheets, and other marketing assets
Track proposal activity and assist with win/loss analysis as needed
Required Qualifications
Bachelor’s degree in Marketing, Communications, Construction Management, Business, or related field (or equivalent experience)
Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe InDesign experience preferred
Excellent organizational and time-management skills
Ability to manage multiple proposals simultaneously under tight deadlines
Strong attention to detail and commitment to accuracy
Effective communication and interpersonal skills
Preferred Qualifications
Experience responding to public sector RFPs/RFQs
Familiarity with construction delivery methods (Design-Bid-Build, Design-Build, CM at Risk, etc.)
Knowledge of proposal management tools or CRM systems
Graphic layout or visual storytelling experience
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Key Responsibilities
Coordinate the end-to-end proposal process for RFQs, RFPs, and bids
Review solicitation documents to identify requirements, deadlines, and submission criteria
Develop proposal schedules, outlines, and compliance checklists
Gather and organize technical content from project teams, estimators, and leadership
Write, edit, and format proposal narratives to ensure clarity, consistency, and professionalism
Customize resumes, project descriptions, and marketing content for specific pursuits
Ensure proposals align with company branding, messaging, and quality standards
Manage document control, versioning, and file organization
Coordinate internal reviews and incorporate feedback efficiently
Prepare final deliverables for electronic and/or hard-copy submission
Maintain proposal databases, resumes, project sheets, and other marketing assets
Track proposal activity and assist with win/loss analysis as needed
Required Qualifications
Bachelor’s degree in Marketing, Communications, Construction Management, Business, or related field (or equivalent experience)
Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe InDesign experience preferred
Excellent organizational and time-management skills
Ability to manage multiple proposals simultaneously under tight deadlines
Strong attention to detail and commitment to accuracy
Effective communication and interpersonal skills
Preferred Qualifications
Experience responding to public sector RFPs/RFQs
Familiarity with construction delivery methods (Design-Bid-Build, Design-Build, CM at Risk, etc.)
Knowledge of proposal management tools or CRM systems
Graphic layout or visual storytelling experience
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