Villa Maria Academy High School is seeking a dedicated Assistant Director of Admissions. This position plays a vital role in advancing Villa Maria Academy’s mission by welcoming, guiding, and supporting prospective students and families through the admissions process. As a key member of the Admissions Office, this individual ensures that each family’s experience reflects the values, culture, and promise of Villa Maria Academy while supporting the school’s long‑term enrollment health.
The position supports enrollment growth, retention, and the continued strength of the school community. This role manages the systems, workflows, and communications that bring the admissions process to life, ensuring that every application is handled with care, integrity, and professionalism. As an ambassador of Villa Maria Academy, the Assistant Director of Admissions builds meaningful relationships, supports enrollment strategy, and contributes to a faith‑filled, student‑centered community.
Key Responsibilities
Serve as a visible and engaging representative of Villa Maria Academy’s mission, values, and brand at admissions events, open houses, school visits, and informational programs. Guide prospective families through the admissions process with warmth, clarity, and professionalism. Oversee admissions correspondence, including the preparation, tracking, and distribution of admission decisions and scholarship notifications. Maintain admissions materials and ensure the Admissions Office is well‑equipped to support recruitment efforts. Support the planning and execution of admissions events, including registration, reporting, and on‑site logistics. Serve as the primary coordinator for virtual admissions events, ensuring a welcoming and professional online experience. Review and evaluate applicants as a member of the Admissions Committee, contributing thoughtfully to admissions decisions. Accurately process all required admissions data for applications, events, etc. in the Finalsite Enrollment data management system. This includes cleaning data and troubleshooting issues, as well as creating reports to analyze data to evaluate Admissions recruiting efforts. Create and distribute admissions communications, including mass emails, event invitations, surveys, and follow‑up messaging. Manage and edit the admissions website content and messaging in partnership with the Marketing and Communications team. Respond promptly to inquiries with a commitment to exceptional client service and personalized support. Collaborate with the Marketing and Communications Team to align admissions messaging with school‑wide branding. Serve as the main point of contact for the Retention Committee, including sending out meeting agendas, post‑event recaps, and analyzing retention feedback into digestible reports. Lead and support the Parent Ambassador Program as a key component of community outreach and recruitment. Stay informed of enrollment management, marketing, and social media trends to enhance recruitment and engagement efforts. Perform other duties as assigned in support of Villa Maria Academy’s mission. Core Competencies
Strong commitment to client service, rooted in respect, hospitality, and professionalism. Excellent interpersonal, written, and verbal communication skills. High level of organizational and time management skills, with the ability to balance multiple priorities. Detail‑oriented, with excellent technological and creative skills. Ability to manage data, analyze trends, and generate meaningful reports. Proficiency with Microsoft 365 (Word, PowerPoint, Excel, and mail merge), Google Workspace, Adobe InDesign or Canva, and virtual meeting platforms. Ability to proofread and edit communications with accuracy and consistency. Self‑motivated, proactive, and collaborative. Demonstrated discretion and integrity in handling confidential information. Education and Experience
Bachelor’s degree required. Business, Marketing, Communications or related preferred. At least 2 years of admissions experience in an independent school or higher education setting preferred. Experience with Finalsite or similar CRM/enrollment systems preferred. Additional Qualifications
Valid driver’s license required; some local travel may be necessary. How To Apply
Interested candidates should submit the following materials to Mrs. Josephine Zabat, Director of Human Resources at hrvma@vmahs.org :
#J-18808-Ljbffr
Serve as a visible and engaging representative of Villa Maria Academy’s mission, values, and brand at admissions events, open houses, school visits, and informational programs. Guide prospective families through the admissions process with warmth, clarity, and professionalism. Oversee admissions correspondence, including the preparation, tracking, and distribution of admission decisions and scholarship notifications. Maintain admissions materials and ensure the Admissions Office is well‑equipped to support recruitment efforts. Support the planning and execution of admissions events, including registration, reporting, and on‑site logistics. Serve as the primary coordinator for virtual admissions events, ensuring a welcoming and professional online experience. Review and evaluate applicants as a member of the Admissions Committee, contributing thoughtfully to admissions decisions. Accurately process all required admissions data for applications, events, etc. in the Finalsite Enrollment data management system. This includes cleaning data and troubleshooting issues, as well as creating reports to analyze data to evaluate Admissions recruiting efforts. Create and distribute admissions communications, including mass emails, event invitations, surveys, and follow‑up messaging. Manage and edit the admissions website content and messaging in partnership with the Marketing and Communications team. Respond promptly to inquiries with a commitment to exceptional client service and personalized support. Collaborate with the Marketing and Communications Team to align admissions messaging with school‑wide branding. Serve as the main point of contact for the Retention Committee, including sending out meeting agendas, post‑event recaps, and analyzing retention feedback into digestible reports. Lead and support the Parent Ambassador Program as a key component of community outreach and recruitment. Stay informed of enrollment management, marketing, and social media trends to enhance recruitment and engagement efforts. Perform other duties as assigned in support of Villa Maria Academy’s mission. Core Competencies
Strong commitment to client service, rooted in respect, hospitality, and professionalism. Excellent interpersonal, written, and verbal communication skills. High level of organizational and time management skills, with the ability to balance multiple priorities. Detail‑oriented, with excellent technological and creative skills. Ability to manage data, analyze trends, and generate meaningful reports. Proficiency with Microsoft 365 (Word, PowerPoint, Excel, and mail merge), Google Workspace, Adobe InDesign or Canva, and virtual meeting platforms. Ability to proofread and edit communications with accuracy and consistency. Self‑motivated, proactive, and collaborative. Demonstrated discretion and integrity in handling confidential information. Education and Experience
Bachelor’s degree required. Business, Marketing, Communications or related preferred. At least 2 years of admissions experience in an independent school or higher education setting preferred. Experience with Finalsite or similar CRM/enrollment systems preferred. Additional Qualifications
Valid driver’s license required; some local travel may be necessary. How To Apply
Interested candidates should submit the following materials to Mrs. Josephine Zabat, Director of Human Resources at hrvma@vmahs.org :
#J-18808-Ljbffr