Marketing Specialists (Account & Operations Coordination)
University of Utah, Salt Lake City, Utah, United States, 84193
Details
Open Date
02/17/2026 Requisition Number
PRN44289B Job Title
Marketing Specialists Working Title
Marketing Specialists (Account & Operations Coordination) Career Progression Track
P00 Track Level
P3 - Career, P2 - Developing, P4 - Advanced FLSA Code
Professional Patient Sensitive Job Code?
No Standard Hours per Week
40 Full Time or Part Time?
Full Time Shift
Day Work Schedule Summary Monday-Friday 8am-5pm VP Area
President Department
00639 - VP for Research Location
Campus City
Salt Lake City, UT Type of Recruitment
External Posting Pay Rate Range
$50,000 - $75,000 Close Date
05/17/2026 Job Summary
Under general supervision, the Marketing Specialist supports the centralized Marketing & Communications (M+C) team within the Office of the Vice President for Research ( OVPR ). This role serves as the primary coordinator for marketing projects and accounts, supporting initiatives across multiple research and innovation units, including OVPR , the Technology Licensing Office ( TLO ), Utah Venture Hub ( UVH ), the Applied Medical Engineering ( AME ) Lab, and other OVPR -supported programs. The Marketing Specialist is responsible for managing the flow of marketing work —from intake and planning through execution, review, and follow-up. The role coordinates timelines, workflows, website and content reviews, and performance check-ins to ensure work moves efficiently, stays aligned with priorities, and delivers measurable impact. As marketing activity continues to scale across the research enterprise, this position provides the operational structure and accountability that allow writers, designers, digital staff, and event leads to focus on high-quality creative and strategic work. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget. Responsibilities
Marketing Project & Account Management (Primary Responsibility – ~70%)
Serves as the primary point of contact for marketing requests from OVPR -supported units. Leads intake of marketing requests and translates needs into clear scope, priorities, timelines, and deliverables. Manages stakeholder expectations related to sequencing, feasibility, and delivery timelines. Maintains visibility across all active projects, tracking status, dependencies, risks, and next steps. Manages shared project dashboards and task systems (e.g., Monday.com) to ensure transparency and accountability. Supports regular workflow and production planning meetings to keep work moving forward. Ensures deliverables move smoothly through review and approval and are completed on schedule. Website, CMS & Content Review Coordination
Plans, schedules, and coordinates periodic website, list and content reviews across OVPR -supported units. Uses the CMS (e.g., WordPress) to audit existing content, identify needed updates, and coordinate revisions with writers, designers, and digital staff. Supports content publishing, updates, and maintenance using established templates and guidelines. Helps ensure web content remains current, accurate, accessible, and aligned with marketing priorities. Metrics, Impact Reviews & Dashboards
Coordinates periodic reviews of marketing performance and impact across campaigns, content, and channels. Maintains and updates simple impact dashboards and summaries (e.g., content performance, campaign status, engagement indicators). Gathers input from team members to ensure metrics are accurate, timely, and useful. Uses insights from reviews to inform prioritization, content updates, and future workplans. Marketing Operations & Systems Support
Assists with maintaining SOPs, intake forms, templates, and workflow documentation. Helps manage shared content calendars and planning tools. Ensures file organization, asset naming, and documentation practices are followed. Supports post-campaign documentation and basic reporting. Marketing Execution Support (Secondary)
Supports day-to-day marketing execution using established templates and guidelines, including: CMS –based publishing and updates (e.g., WordPress) Newsletter assembly and scheduling Presentation and document formatting Light copy edits for clarity, consistency, and accuracy Coordinates handoffs between writers, designers, digital specialists, and event staff. Provides logistical and coordination support during high-volume or fast-turn periods. Collaboration & Communication
Works closely with the Director of Research & Innovation Communications and M+C team members. Coordinates marketing activity across OVPR , TLO , UVH , AME Lab, and affiliated research units. Communicates project status, timelines, and next steps clearly to internal partners. Maintains documentation of workflows, schedules, and process updates. WORK ENVIRONMENT
Nearly continuously: Office and computer-based work; coordination and planning meetings. Often: Repetitive hand motion (typing), collaboration across teams. Seldom: Support during events or peak campaign periods outside normal hours. ESTIMATED TIME ALLOCATION (Approximate)
Marketing Project & Account Management (incl. CMS , content reviews, impact reviews) – 70% Marketing Operations & Systems Support – 15% Marketing Execution Support – 15% Minimum Qualifications
EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Marketing Specialist, II:
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience. Marketing Specialist, III :
Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience. Marketing Specialist, IV:
Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience. Preferences
Experience supporting marketing campaigns, content development, or communications initiatives. Familiarity with marketing workflows, content lifecycles, and cross-functional collaboration. Experience coordinating website content updates and reviews using a CMS (e.g., WordPress). Comfort working with project management tools such as Monday.com (or similar). Experience supporting basic marketing metrics, dashboards, or performance reviews. Strong organizational, time-management, and communication skills. Type
Benefited Staff Special Instructions Summary Additional Information The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affiliated and a Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Aff
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OEO /AA – 383 University Street, Level 1 OEO Suite – Salt Lake City, UT 84112 – 801-581-8365 – oeo@utah.edu Online reports may be submitted at oeo.utah.edu For more information: https://www.utah.edu/nondiscrimination/ To inquire about this posting, email: employment@utah.edu or call 801-581-2300. The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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02/17/2026 Requisition Number
PRN44289B Job Title
Marketing Specialists Working Title
Marketing Specialists (Account & Operations Coordination) Career Progression Track
P00 Track Level
P3 - Career, P2 - Developing, P4 - Advanced FLSA Code
Professional Patient Sensitive Job Code?
No Standard Hours per Week
40 Full Time or Part Time?
Full Time Shift
Day Work Schedule Summary Monday-Friday 8am-5pm VP Area
President Department
00639 - VP for Research Location
Campus City
Salt Lake City, UT Type of Recruitment
External Posting Pay Rate Range
$50,000 - $75,000 Close Date
05/17/2026 Job Summary
Under general supervision, the Marketing Specialist supports the centralized Marketing & Communications (M+C) team within the Office of the Vice President for Research ( OVPR ). This role serves as the primary coordinator for marketing projects and accounts, supporting initiatives across multiple research and innovation units, including OVPR , the Technology Licensing Office ( TLO ), Utah Venture Hub ( UVH ), the Applied Medical Engineering ( AME ) Lab, and other OVPR -supported programs. The Marketing Specialist is responsible for managing the flow of marketing work —from intake and planning through execution, review, and follow-up. The role coordinates timelines, workflows, website and content reviews, and performance check-ins to ensure work moves efficiently, stays aligned with priorities, and delivers measurable impact. As marketing activity continues to scale across the research enterprise, this position provides the operational structure and accountability that allow writers, designers, digital staff, and event leads to focus on high-quality creative and strategic work. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget. Responsibilities
Marketing Project & Account Management (Primary Responsibility – ~70%)
Serves as the primary point of contact for marketing requests from OVPR -supported units. Leads intake of marketing requests and translates needs into clear scope, priorities, timelines, and deliverables. Manages stakeholder expectations related to sequencing, feasibility, and delivery timelines. Maintains visibility across all active projects, tracking status, dependencies, risks, and next steps. Manages shared project dashboards and task systems (e.g., Monday.com) to ensure transparency and accountability. Supports regular workflow and production planning meetings to keep work moving forward. Ensures deliverables move smoothly through review and approval and are completed on schedule. Website, CMS & Content Review Coordination
Plans, schedules, and coordinates periodic website, list and content reviews across OVPR -supported units. Uses the CMS (e.g., WordPress) to audit existing content, identify needed updates, and coordinate revisions with writers, designers, and digital staff. Supports content publishing, updates, and maintenance using established templates and guidelines. Helps ensure web content remains current, accurate, accessible, and aligned with marketing priorities. Metrics, Impact Reviews & Dashboards
Coordinates periodic reviews of marketing performance and impact across campaigns, content, and channels. Maintains and updates simple impact dashboards and summaries (e.g., content performance, campaign status, engagement indicators). Gathers input from team members to ensure metrics are accurate, timely, and useful. Uses insights from reviews to inform prioritization, content updates, and future workplans. Marketing Operations & Systems Support
Assists with maintaining SOPs, intake forms, templates, and workflow documentation. Helps manage shared content calendars and planning tools. Ensures file organization, asset naming, and documentation practices are followed. Supports post-campaign documentation and basic reporting. Marketing Execution Support (Secondary)
Supports day-to-day marketing execution using established templates and guidelines, including: CMS –based publishing and updates (e.g., WordPress) Newsletter assembly and scheduling Presentation and document formatting Light copy edits for clarity, consistency, and accuracy Coordinates handoffs between writers, designers, digital specialists, and event staff. Provides logistical and coordination support during high-volume or fast-turn periods. Collaboration & Communication
Works closely with the Director of Research & Innovation Communications and M+C team members. Coordinates marketing activity across OVPR , TLO , UVH , AME Lab, and affiliated research units. Communicates project status, timelines, and next steps clearly to internal partners. Maintains documentation of workflows, schedules, and process updates. WORK ENVIRONMENT
Nearly continuously: Office and computer-based work; coordination and planning meetings. Often: Repetitive hand motion (typing), collaboration across teams. Seldom: Support during events or peak campaign periods outside normal hours. ESTIMATED TIME ALLOCATION (Approximate)
Marketing Project & Account Management (incl. CMS , content reviews, impact reviews) – 70% Marketing Operations & Systems Support – 15% Marketing Execution Support – 15% Minimum Qualifications
EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Marketing Specialist, II:
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience. Marketing Specialist, III :
Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience. Marketing Specialist, IV:
Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience. Preferences
Experience supporting marketing campaigns, content development, or communications initiatives. Familiarity with marketing workflows, content lifecycles, and cross-functional collaboration. Experience coordinating website content updates and reviews using a CMS (e.g., WordPress). Comfort working with project management tools such as Monday.com (or similar). Experience supporting basic marketing metrics, dashboards, or performance reviews. Strong organizational, time-management, and communication skills. Type
Benefited Staff Special Instructions Summary Additional Information The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affiliated and a Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Aff
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OEO /AA – 383 University Street, Level 1 OEO Suite – Salt Lake City, UT 84112 – 801-581-8365 – oeo@utah.edu Online reports may be submitted at oeo.utah.edu For more information: https://www.utah.edu/nondiscrimination/ To inquire about this posting, email: employment@utah.edu or call 801-581-2300. The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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