Technical Records Specialist 2
Dedicated to strengthening the health, safety, and independence of Idahoans. This announcement will be open until filled. Applicants are encouraged to apply as soon as possible to be considered. The Department of Health and Welfare is hiring two (2) Technical Records Specialist 2. This position is essential for providing technical support and oversight for key programs that ensure legal compliance, accurate documentation, and effective decision-making. The Technical Records Specialist 2 plays a pivotal role in interpreting and applying complex statutes, rules, and regulations, ensuring consistency and accuracy in documentation, and facilitating communication across systems and agencies. The role requires a high level of technical expertise to implement and maintain program guidelines, monitor record systems for errors, and independently analyze and resolve complex issues. This position includes mandatory rotating holiday coverage and occasional weekend coverage. Our Technical Records Specialist 2 (TRS2) will be responsible for handling sensitive and time-critical court-ordered functions statewide, including the coordination and management of court documentation for involuntary commitments and mental health-related legal proceedings. This includes serving as administrative support for specific legal processes such as AMH-18-211/212, 19-2524, CMH-20-511a, Rule 19, and Designated Examinations under 66-326/329. This position is open to Coeur d'Alene, Lewiston, Payette, Boise, Twin Falls, Pocatello, and Idaho Falls. This position may be eligible for limited telework after successful completion of probation and necessary training. Approval to telecommute is not guaranteed and subject to termination at any time. Benefits: The State of Idaho offers a robust total compensation and benefits package, including but not limited to: One of the nation's best state retirement systems (PERSI) that offers a lifetime benefit at retirement. 11 paid holidays. Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time). Paid parental leave. Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week). 2 voluntary supplemental retirement plans including both pre-tax and Roth options. Deferred compensation plan. Life insurance for self, spouse, and children. Short and long-term disability insurance. Flexible Spending Accounts (FSA). Wide variety of training opportunities. Some positions offer flexible hours and/or telecommuting. Additional perks and discounts available through medical provider. Public Service Loan Forgiveness (PSLF) Eligibility. Employee assistance program. Example of duties: Receiving, tracking, submitting, and monitoring all court documents. Coordinating with courts and state hospitals to ensure accurate and timely processing. Ensuring statutory timelines are met for all legal and procedural requirements. Interacting with diverse individuals in high-pressure situations with professionalism and tact. Handling confidential and complex data with precision and strict adherence to privacy standards. Composing professional-level business correspondence and documentation. Minimum qualifications: Experience monitoring record systems to identify and correct errors. Typically gained by at least one year of related experience. Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs. Typically gained by at least one year of experience which frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others. Decisions are complex and can affect the social or economic well being of others or will result in a service or action being denied. Experience analyzing information and researching a variety of sources to identify and resolve problems or issues. Typically gained by at least one year of extensive research and analysis of highly complex or technical material requiring in-depth program knowledge in order to determine if requirements were met and if they complied with established laws and/or policies. Research must have included contacting a variety of sources both inside and outside the organization to collect, obtain, and verify information and determine the appropriate course of action. Experience dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations. Typically gained by at least one year experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations which dealt with personal, sensitive, or confidential information such as eligibility requirements, health issues, or financial matters. Experience entering and retrieving data using a computerized record system. Typically gained by at least six months of experience in a work setting where it was required to enter and retrieve data in a database records system or other computer records system. Experience composing and proofreading business correspondence. Typically gained by at least one year of office experience which required composing and proofreading a variety of business documents on a regular basis OR successful completion of at least one college-level English composition or business English class AND six months of experience composing business documents. Learn about a career with DHW. Please note: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications. If you have questions, please contact us at: Email is the quickest way to get an answer to your questions. (answered Monday through Friday during business hours MST) EMAIL: dhwjobs@dhw.idaho.gov PHONE: (208) 334-0681 EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations.
Dedicated to strengthening the health, safety, and independence of Idahoans. This announcement will be open until filled. Applicants are encouraged to apply as soon as possible to be considered. The Department of Health and Welfare is hiring two (2) Technical Records Specialist 2. This position is essential for providing technical support and oversight for key programs that ensure legal compliance, accurate documentation, and effective decision-making. The Technical Records Specialist 2 plays a pivotal role in interpreting and applying complex statutes, rules, and regulations, ensuring consistency and accuracy in documentation, and facilitating communication across systems and agencies. The role requires a high level of technical expertise to implement and maintain program guidelines, monitor record systems for errors, and independently analyze and resolve complex issues. This position includes mandatory rotating holiday coverage and occasional weekend coverage. Our Technical Records Specialist 2 (TRS2) will be responsible for handling sensitive and time-critical court-ordered functions statewide, including the coordination and management of court documentation for involuntary commitments and mental health-related legal proceedings. This includes serving as administrative support for specific legal processes such as AMH-18-211/212, 19-2524, CMH-20-511a, Rule 19, and Designated Examinations under 66-326/329. This position is open to Coeur d'Alene, Lewiston, Payette, Boise, Twin Falls, Pocatello, and Idaho Falls. This position may be eligible for limited telework after successful completion of probation and necessary training. Approval to telecommute is not guaranteed and subject to termination at any time. Benefits: The State of Idaho offers a robust total compensation and benefits package, including but not limited to: One of the nation's best state retirement systems (PERSI) that offers a lifetime benefit at retirement. 11 paid holidays. Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time). Paid parental leave. Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week). 2 voluntary supplemental retirement plans including both pre-tax and Roth options. Deferred compensation plan. Life insurance for self, spouse, and children. Short and long-term disability insurance. Flexible Spending Accounts (FSA). Wide variety of training opportunities. Some positions offer flexible hours and/or telecommuting. Additional perks and discounts available through medical provider. Public Service Loan Forgiveness (PSLF) Eligibility. Employee assistance program. Example of duties: Receiving, tracking, submitting, and monitoring all court documents. Coordinating with courts and state hospitals to ensure accurate and timely processing. Ensuring statutory timelines are met for all legal and procedural requirements. Interacting with diverse individuals in high-pressure situations with professionalism and tact. Handling confidential and complex data with precision and strict adherence to privacy standards. Composing professional-level business correspondence and documentation. Minimum qualifications: Experience monitoring record systems to identify and correct errors. Typically gained by at least one year of related experience. Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs. Typically gained by at least one year of experience which frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others. Decisions are complex and can affect the social or economic well being of others or will result in a service or action being denied. Experience analyzing information and researching a variety of sources to identify and resolve problems or issues. Typically gained by at least one year of extensive research and analysis of highly complex or technical material requiring in-depth program knowledge in order to determine if requirements were met and if they complied with established laws and/or policies. Research must have included contacting a variety of sources both inside and outside the organization to collect, obtain, and verify information and determine the appropriate course of action. Experience dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations. Typically gained by at least one year experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations which dealt with personal, sensitive, or confidential information such as eligibility requirements, health issues, or financial matters. Experience entering and retrieving data using a computerized record system. Typically gained by at least six months of experience in a work setting where it was required to enter and retrieve data in a database records system or other computer records system. Experience composing and proofreading business correspondence. Typically gained by at least one year of office experience which required composing and proofreading a variety of business documents on a regular basis OR successful completion of at least one college-level English composition or business English class AND six months of experience composing business documents. Learn about a career with DHW. Please note: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications. If you have questions, please contact us at: Email is the quickest way to get an answer to your questions. (answered Monday through Friday during business hours MST) EMAIL: dhwjobs@dhw.idaho.gov PHONE: (208) 334-0681 EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations.