Associate Director, Facilities Management
Seminole State College of Florida, Sanford, Florida, United States, 32771
Overview
DESCRIPTION:
The Associate Director, Facilities Management supports Facilities leadership by overseeing capital improvement and deferred maintenance projects from planning through closeout, including budget, schedule, consultant, and contract management. The role coordinates space planning and design for renovations and new construction aligned with the College’s strategic plan, leads development of key capital planning documents, and may provide leadership support in the Executive Director’s absence. Responsibilities
DESCRIPTION:
The role mirrors the description above, providing continuity for the position in planning through closeout of capital improvement and deferred maintenance projects, including budget, schedule, consultant, and contract management. It coordinates space planning and design for renovations and new construction aligned with the College’s strategic plan and supports development of key capital planning documents. The position may provide leadership support in the Executive Director’s absence. Essential Functions
Directly oversees the planning, design, and implementation of capital improvement projects and deferred maintenance, ensuring alignment with budget, scope, and timelines. Coordinates the development of the College’s facilities master plan and prepares space planning based on program needs and stakeholder requirements. Provides leadership, training, and performance evaluation of subordinates to foster collaboration and a culture of excellence, aligning with departmental and organizational goals. Oversees the energy management and sustainability programs, ensuring efficient use of resources and compliance with sustainability goals. Ensures all facilities designs, layouts, and projects comply with legal requirements, building codes, fire safety, health standards, energy management policies, security protocols, and OSHA regulations. Serves as the primary contact for facilities safety inspections, deficiency repairs, serving as the subject matter expert on the State Requirement for Educational Facilities (SREF). Advises on capital budget development and project ranking, prepares and maintains the College's Project Priority List (PPL), and calculates budgets for construction and renovation projects. Oversees the interior design process for construction projects and maintains College standards for fixtures, furniture, equipment, security, and aesthetics. Negotiates, manages, and oversees contracts related to facilities operations, including construction projects and facilities maintenance agreements. Coordinates with architects, engineers, contractors, and other external consultants to ensure project completion, compliance, and meets standards. Prepares and submits all project and board item submittals for review and approval by the Board of Trustees. Manages seamless handoff from design to construction and to operations. Represents facilities leadership at in-district, out-of-district, other external meetings, task forces, and conferences. Performs other duties as may be required or assigned. Qualifications
Required Qualifications Bachelor’s degree from a regionally or nationally accredited institution in a closely related field. Four (4) years of experience in facilities management, capital project management, construction management, and/or related field. Experience in supervisory or any other leadership capacities. Valid Florida driver’s license or the ability to obtain a Florida license within 30 days, with acceptable driving record. Desired Qualifications Experience managing facilities construction projects, including procurement and full contract lifecycle management for design services, construction, and facilities operations, within an educational, governmental, or similarly regulated environment. Experience applying Florida facilities regulations and standards, including State Requirements for Educational Facilities (SREF), Florida Building Code, Educational Plant Surveys, Facilities Condition Assessments, and Capital Improvement Plans. Higher degree in engineering, architecture, construction management, project management, facilities management, business administration, or a closely related field or equivalent combination of advanced training and experience in these areas. Knowledge, Skills & Abilities
Knowledge and understanding of capital improvement and deferred maintenance projects, including planning, design, construction, and project closeout. Knowledge of local and state building codes, SREF, OSHA, and ADA. Knowledge of facilities management principles, construction processes and regulatory compliance. Proficient in analyzing and redesigning workflows to eliminate inefficiencies and streamline processes, improving operational effectiveness. Demonstrated critical thinking, ability to deal with ambiguity, resolve complex problems, and effectively manage projects. Excellent verbal and written communication and interpersonal skills. Familiarity with a variety of communication tools and platforms. Knowledge and ability align team efforts with organizational objectives. Ability to work independently and to work collaboratively in a team environment. Ability to develop programming, space planning, and FFE layouts to codes and regulations. Ability to read and understand construction documents. Ability to develop and manage relationships at all organizational levels, influence diverse stakeholders, and maintain a professional and courteous demeanor. Excellent planning and organizing skills; ability to anticipate outcomes. Ability to proficiently use Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Access, and Project), Adobe Acrobat, Teams, Zoom, and CAD (computer-aided design) software. Committed to working in a multicultural environment. Work Environment And Special Considerations
Works inside, outside and in construction area environments. Work may require exposure to sun, rain, wind, heat, cold and other weather conditions. Work may require exposure to elements involving heat, dampness, fumes, dust, and noise, which are present on a frequent basis. May be required to work flexible hours, including evenings, nights, and weekends, and on-call for emergencies. Travels overnight regularly within and occasionally outside of the state of Florida. Travels to other College campuses and facilities. Required to drive College vehicles. This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The College anticipates that the position’s incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the Office of Human Resources and to their immediate supervisor. This position is not eligible for Veterans’ Preference. Pay Benefits And Work Schedule
Are you ready to grow your career and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff! Qualifications We offer competitive pay with a
beginning salary of $64,432
commensurate with education and experience; exceed the required qualifications, plus an attractive including: Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks) A variety of paid health and life insurance coverages Wellness incentives and free gym membership at the Raider Fitness Center FRS retirement and other options Professional Development and Paid Tuition Free on campus parking Conditions of Employment Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver\'s license check, previous employment and references. How To Apply REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date): Resume Cover Letter Transcripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted for application purposes). Please note: Official Transcripts are REQUIRED upon hire. Letters of recommendation are strongly encouraged. To Attach Additional Documents From the , scroll to the bottom and click on Employment Under For Job Seekers, click on Complete or Review an Existing Application Select either Sign In with existing username and password or New User to create an account Click on My Job Applications to view applied jobs, resumes and attachments Click on the + under My Cover Letters and Attachments to attach documents. Equal Employment Opportunity Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment. Other Information VETERANS\' PREFERENCE Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws. To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference. Holders Of Degrees From Institutions Outside The Usa Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services. This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
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DESCRIPTION:
The Associate Director, Facilities Management supports Facilities leadership by overseeing capital improvement and deferred maintenance projects from planning through closeout, including budget, schedule, consultant, and contract management. The role coordinates space planning and design for renovations and new construction aligned with the College’s strategic plan, leads development of key capital planning documents, and may provide leadership support in the Executive Director’s absence. Responsibilities
DESCRIPTION:
The role mirrors the description above, providing continuity for the position in planning through closeout of capital improvement and deferred maintenance projects, including budget, schedule, consultant, and contract management. It coordinates space planning and design for renovations and new construction aligned with the College’s strategic plan and supports development of key capital planning documents. The position may provide leadership support in the Executive Director’s absence. Essential Functions
Directly oversees the planning, design, and implementation of capital improvement projects and deferred maintenance, ensuring alignment with budget, scope, and timelines. Coordinates the development of the College’s facilities master plan and prepares space planning based on program needs and stakeholder requirements. Provides leadership, training, and performance evaluation of subordinates to foster collaboration and a culture of excellence, aligning with departmental and organizational goals. Oversees the energy management and sustainability programs, ensuring efficient use of resources and compliance with sustainability goals. Ensures all facilities designs, layouts, and projects comply with legal requirements, building codes, fire safety, health standards, energy management policies, security protocols, and OSHA regulations. Serves as the primary contact for facilities safety inspections, deficiency repairs, serving as the subject matter expert on the State Requirement for Educational Facilities (SREF). Advises on capital budget development and project ranking, prepares and maintains the College's Project Priority List (PPL), and calculates budgets for construction and renovation projects. Oversees the interior design process for construction projects and maintains College standards for fixtures, furniture, equipment, security, and aesthetics. Negotiates, manages, and oversees contracts related to facilities operations, including construction projects and facilities maintenance agreements. Coordinates with architects, engineers, contractors, and other external consultants to ensure project completion, compliance, and meets standards. Prepares and submits all project and board item submittals for review and approval by the Board of Trustees. Manages seamless handoff from design to construction and to operations. Represents facilities leadership at in-district, out-of-district, other external meetings, task forces, and conferences. Performs other duties as may be required or assigned. Qualifications
Required Qualifications Bachelor’s degree from a regionally or nationally accredited institution in a closely related field. Four (4) years of experience in facilities management, capital project management, construction management, and/or related field. Experience in supervisory or any other leadership capacities. Valid Florida driver’s license or the ability to obtain a Florida license within 30 days, with acceptable driving record. Desired Qualifications Experience managing facilities construction projects, including procurement and full contract lifecycle management for design services, construction, and facilities operations, within an educational, governmental, or similarly regulated environment. Experience applying Florida facilities regulations and standards, including State Requirements for Educational Facilities (SREF), Florida Building Code, Educational Plant Surveys, Facilities Condition Assessments, and Capital Improvement Plans. Higher degree in engineering, architecture, construction management, project management, facilities management, business administration, or a closely related field or equivalent combination of advanced training and experience in these areas. Knowledge, Skills & Abilities
Knowledge and understanding of capital improvement and deferred maintenance projects, including planning, design, construction, and project closeout. Knowledge of local and state building codes, SREF, OSHA, and ADA. Knowledge of facilities management principles, construction processes and regulatory compliance. Proficient in analyzing and redesigning workflows to eliminate inefficiencies and streamline processes, improving operational effectiveness. Demonstrated critical thinking, ability to deal with ambiguity, resolve complex problems, and effectively manage projects. Excellent verbal and written communication and interpersonal skills. Familiarity with a variety of communication tools and platforms. Knowledge and ability align team efforts with organizational objectives. Ability to work independently and to work collaboratively in a team environment. Ability to develop programming, space planning, and FFE layouts to codes and regulations. Ability to read and understand construction documents. Ability to develop and manage relationships at all organizational levels, influence diverse stakeholders, and maintain a professional and courteous demeanor. Excellent planning and organizing skills; ability to anticipate outcomes. Ability to proficiently use Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Access, and Project), Adobe Acrobat, Teams, Zoom, and CAD (computer-aided design) software. Committed to working in a multicultural environment. Work Environment And Special Considerations
Works inside, outside and in construction area environments. Work may require exposure to sun, rain, wind, heat, cold and other weather conditions. Work may require exposure to elements involving heat, dampness, fumes, dust, and noise, which are present on a frequent basis. May be required to work flexible hours, including evenings, nights, and weekends, and on-call for emergencies. Travels overnight regularly within and occasionally outside of the state of Florida. Travels to other College campuses and facilities. Required to drive College vehicles. This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The College anticipates that the position’s incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the Office of Human Resources and to their immediate supervisor. This position is not eligible for Veterans’ Preference. Pay Benefits And Work Schedule
Are you ready to grow your career and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff! Qualifications We offer competitive pay with a
beginning salary of $64,432
commensurate with education and experience; exceed the required qualifications, plus an attractive including: Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks) A variety of paid health and life insurance coverages Wellness incentives and free gym membership at the Raider Fitness Center FRS retirement and other options Professional Development and Paid Tuition Free on campus parking Conditions of Employment Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver\'s license check, previous employment and references. How To Apply REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date): Resume Cover Letter Transcripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted for application purposes). Please note: Official Transcripts are REQUIRED upon hire. Letters of recommendation are strongly encouraged. To Attach Additional Documents From the , scroll to the bottom and click on Employment Under For Job Seekers, click on Complete or Review an Existing Application Select either Sign In with existing username and password or New User to create an account Click on My Job Applications to view applied jobs, resumes and attachments Click on the + under My Cover Letters and Attachments to attach documents. Equal Employment Opportunity Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment. Other Information VETERANS\' PREFERENCE Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws. To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference. Holders Of Degrees From Institutions Outside The Usa Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services. This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
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