HUMAN RESOURCES SPECIALIST - CLASSIFIED (CONFIDENTIAL)
Walnut Valley Unified School District, Walnut, CA, United States
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED
PLEASE REVIEW JOB EXPERIENCE REQUIREMENTS BELOW BEFORE APPLYING We have one opening for an 8-hour, 12-month Human Resources Specialist - Classified (Confidential) position in the Human Resources Department. The work hours are 8:00 am - 4:30 pm, Monday through Friday. BASIC FUNCTION
Under general supervision of the Superintendent or designee, to perform a variety of specialized and technical personnel management functions involved with classified employees; participates in the planning, organization, and conduct of recruitment, examination, selection, and employment processes; participates in the planning, organization, development, and maintenance of a personnel record management, storage, and retrieval system; and to do other related functions as directed. Incumbents in this classification provide students, staff and the public with human resources administrative support services which directly support learning. ESSENTIAL JOB FUNCTIONS
Plans, organizes, and conducts of the classified personnel management program, including the recruitment, examination, selection and employment processes Performs a variety of functions pertaining to the development and maintenance of a manual and automated personnel record management, storage, and retrieval system Inputs and maintains employee data in the district’s comprehensive personnel records system, the position control system and the Los Angeles County Human Resources Payroll System Participates in the conduct of studies, surveys, and evaluation processes pertaining to classified personnel management operational processes Prepares and distributes informational material to ensure that appropriate notice is provided District personnel and the general public concerning employment and promotional examination opportunities Reviews requests for new personnel and personnel replacements, and assists managers and supervisors by supplying them with applicant lists and materials to aid them in employee selection Provides classified personnel with employee benefit information and general service orientation Prepares or assists in the preparation of personnel transaction items for the Governing Board and Personnel Commission meeting agendas Participates in research and development functions and activities, including personnel need assessments, wage and salary analysis and surveys, and other related functions and activities Updates employee salary schedules and revises allocation placement as required by compensation policies, guidelines and negotiated agreements Performs research and data extraction for use in the employee and employer relations program Assists in the development and implementation of guidelines and procedures to ensure adherence to legal mandates, policies, and regulations pertaining to the personnel management system Responds to requests for employment information regarding former employees Participates and leads the employment and promotional examination process to ensure that the process is conducted in a bias free manner Confers with and advises District personnel regarding various problems, issues and concerns, and attempts to aid them in determining alternative problem solutions Maintains the District’s LiveScan fingerprinting process; collects and balances funds collected; maintains fingerprint records Processes walk-on coaches (e.g., inputs walk-on coaches into specialized athletic software system; communicates with sites regarding current walk-on coaches; etc.) Plans, organizes and develops a variety of personnel management related reports Provides the general public and District employees with information related to classified positions, and employment processes Informs new employees of benefits, employee regulations and other needed data Calculates salaries, probationary periods and similar information related to classified employees Compiles and maintains classified employee seniority and status lists Monitors the submission of information related to the classified employee evaluation system Obtains confidential or personal information about applicants and employees from the public Screens classified applications and employee records for employment Responds to routine correspondence, memoranda, and requests for information and data Performs research and data collection for use in classified employee and employer relations program Participates in the planning, organization, and conduct of classified personnel orientation, staff development and in-service training programs Participates in classified personnel exit interviews and separation processing Plans, organizes and develops a variety of personnel management related reports Performs other duties related to the class as assigned JOB REQUIREMENTS – QUALIFICATIONS
Skill to:
Interpret and apply technical personnel operational procedures, policies, rules, regulations and legal provisions Use correct English and make basic arithmetic calculations Operate standard office equipment including use of computer applications Knowledge of:
Methods, strategies, and techniques pertaining to personnel management systems Methods, procedures, and techniques pertaining to personnel record management, storage, and retrieval systems Education Code and California School Personnel Commissioners Association Legal mandates, policies, regulations, and operational procedures and guidelines pertaining to personnel management programs, including the technical detail concerning employee examination, recruitment and selection Organization and supervision methods, strategies and techniques Ability to:
Effectively and efficiently plan, organize, and coordinate personnel management programs Plan, organize, and implement a variety of complex personnel management operational functions Adapt easily to work assignments, additional priorities and new procedures Skillfully handle difficult situations using good judgment Maintain the security of sensitive, confidential and privileged information Perform appropriately in situations requiring specialized knowledge, utilizing tact, initiative and good judgment Analyze, review, abstract, and compile comprehensive management reports, which may include sensitive and confidential information Keyboard at an acceptable rate of speed Communicate effectively in oral and written form Understand and carry out oral and written directions; establish and maintain cooperative working relationships EXPERIENCE AND EDUCATION REQUIREMENT
Experience:
Four (4) years of responsible and technical clerical experience, preferably including one year in a lead capacity. Education:
The equivalent to the completion of high school, including or supplemented by training or coursework in personnel management, business office procedures, or a closely related field. PHYSICAL DEMANDS
Persons performing service in this position classification will be expected to perform light work, which involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, an incumbent must have the ability to do substantially all of these activities. If someone can do light work, it is deemed that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.(Per the Code of Federal Regulations – Section 404.1567 “Physical Exertion Requirements”) Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. APPLICATION AND SELECTION PROCESS
An employment application and job description can be obtained either ONLINE at www.edjoin.org or at the District Office. If you need assistance, please call Lorraine Venegas, Human Resources Specialist at (909) 595-1261, ext. 31377. Permanent employees, who work in this classification and are interested in one of the current openings, may submit a Request to Transfer Form with the Division of Human Resources. Human Resources must receive the transfer request prior to the application deadline. When completing the work experience information on the application, please refer to the job requirements and qualifications, listed on the job description (a complete job description can be found on the website: www.edjoin.org or at the District Office.). Describe in detail the job duties and responsibilities from ALL RELEVANT WORK EXPERIENCE which will QUALIFY you for this position. Qualified applicants, who meet the minimum qualifications, will participate in a written examination and technical oral interview, which will demonstrate the required knowledge and skill for this classification. The weight percentage of the examination and interview will be 50/50. Those applicants who receive a passing score on the written exam and oral interview will be placed on an Eligibility List. The top three ranks of candidates on the Eligibility List, who are ready, willing and able to accept the position, will be invited to the Final Selection Interview with the hiring authority. The eligibility list will be certified for a period of six months. It will be used to fill current substitute and future permanent openings. Current classified employees are eligible to hold an additional position based on the needs of the District and must be approved by the Human Resources Director. REVIEW JOB DESCRIPTION
It is the responsibility of the applicant to review this classification’s job description, which is available online at www.edjoin.org or at the District Office. The job description explains in detail the physical demands, skills, knowledge and abilities required to perform the essential job functions for this position. BENEFITS
Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per contract or Commission Rules. The District offers a comprehensive package of insurance benefits. Employees working less than full-time, but a minimum of four hours will contribute an amount proportionate to the number of assigned work hours for major medical insurance benefits. The District does not offer a package of insurance benefits to employees working less than four hours per day. The District provides life insurance for employees who work a minimum of 3 hours. In addition, the District offers a retirement plan which uses joint employee and employer contributions. ACCOMMODATIONS
Individuals with legally defined disabilities may request reasonable accommodation in the examination process. To make this request; please contact the Division of Human Resources at the time the application is submitted. Candidates may be required to provide documentation supporting the need for the accommodation. VETERAN PREFERENCE (for entry-level positions only)
Veterans who have been honorably discharged after 30 days or more of service during time of war or national emergency will receive an additional 5 points which will be added to the passing score. Disabled veterans receive 10 points. A copy of a DD-214 must be presented no later than the first part of the examination process. PRIOR TO EMPLOYMENT THE FOLLOWING MUST BE COMPLETED
Per Board Policy 4112.4/4212.4/4312.4, the cost of pre-employment examinations shall be paid by the applicant. Fingerprinting
Employees will be charged for processing their fingerprints at the time they are hired. The fingerprints are used to complete a confidential background investigation. All candidates with a record of convictions must indicate such on the confidential data form, which is attached to the job application. A record of conviction will not automatically disqualify an applicant from employment, but failure to list all convictions may result in disqualification or dismissal. Physical Examination
Newly hired employees must pass a qualifying Medical examination given by a District-appointed physician, which includes testing for illegal controlled substances. Tuberculosis Exam
Newly hired employees must submit a Mantoux Skin screening and certificate of completion within the past 60 days that indicates freedom from active tuberculosis. Immigration Reform and Control Act Of 1986
An Eligibility Verification Form (I‑9) will be required along with the supporting documents listed on the I‑9 form. We are an equal opportunity and non‑discriminatory employer as mandated by Section 504 of the Office of Civil Rights.
#J-18808-Ljbffr
PLEASE REVIEW JOB EXPERIENCE REQUIREMENTS BELOW BEFORE APPLYING We have one opening for an 8-hour, 12-month Human Resources Specialist - Classified (Confidential) position in the Human Resources Department. The work hours are 8:00 am - 4:30 pm, Monday through Friday. BASIC FUNCTION
Under general supervision of the Superintendent or designee, to perform a variety of specialized and technical personnel management functions involved with classified employees; participates in the planning, organization, and conduct of recruitment, examination, selection, and employment processes; participates in the planning, organization, development, and maintenance of a personnel record management, storage, and retrieval system; and to do other related functions as directed. Incumbents in this classification provide students, staff and the public with human resources administrative support services which directly support learning. ESSENTIAL JOB FUNCTIONS
Plans, organizes, and conducts of the classified personnel management program, including the recruitment, examination, selection and employment processes Performs a variety of functions pertaining to the development and maintenance of a manual and automated personnel record management, storage, and retrieval system Inputs and maintains employee data in the district’s comprehensive personnel records system, the position control system and the Los Angeles County Human Resources Payroll System Participates in the conduct of studies, surveys, and evaluation processes pertaining to classified personnel management operational processes Prepares and distributes informational material to ensure that appropriate notice is provided District personnel and the general public concerning employment and promotional examination opportunities Reviews requests for new personnel and personnel replacements, and assists managers and supervisors by supplying them with applicant lists and materials to aid them in employee selection Provides classified personnel with employee benefit information and general service orientation Prepares or assists in the preparation of personnel transaction items for the Governing Board and Personnel Commission meeting agendas Participates in research and development functions and activities, including personnel need assessments, wage and salary analysis and surveys, and other related functions and activities Updates employee salary schedules and revises allocation placement as required by compensation policies, guidelines and negotiated agreements Performs research and data extraction for use in the employee and employer relations program Assists in the development and implementation of guidelines and procedures to ensure adherence to legal mandates, policies, and regulations pertaining to the personnel management system Responds to requests for employment information regarding former employees Participates and leads the employment and promotional examination process to ensure that the process is conducted in a bias free manner Confers with and advises District personnel regarding various problems, issues and concerns, and attempts to aid them in determining alternative problem solutions Maintains the District’s LiveScan fingerprinting process; collects and balances funds collected; maintains fingerprint records Processes walk-on coaches (e.g., inputs walk-on coaches into specialized athletic software system; communicates with sites regarding current walk-on coaches; etc.) Plans, organizes and develops a variety of personnel management related reports Provides the general public and District employees with information related to classified positions, and employment processes Informs new employees of benefits, employee regulations and other needed data Calculates salaries, probationary periods and similar information related to classified employees Compiles and maintains classified employee seniority and status lists Monitors the submission of information related to the classified employee evaluation system Obtains confidential or personal information about applicants and employees from the public Screens classified applications and employee records for employment Responds to routine correspondence, memoranda, and requests for information and data Performs research and data collection for use in classified employee and employer relations program Participates in the planning, organization, and conduct of classified personnel orientation, staff development and in-service training programs Participates in classified personnel exit interviews and separation processing Plans, organizes and develops a variety of personnel management related reports Performs other duties related to the class as assigned JOB REQUIREMENTS – QUALIFICATIONS
Skill to:
Interpret and apply technical personnel operational procedures, policies, rules, regulations and legal provisions Use correct English and make basic arithmetic calculations Operate standard office equipment including use of computer applications Knowledge of:
Methods, strategies, and techniques pertaining to personnel management systems Methods, procedures, and techniques pertaining to personnel record management, storage, and retrieval systems Education Code and California School Personnel Commissioners Association Legal mandates, policies, regulations, and operational procedures and guidelines pertaining to personnel management programs, including the technical detail concerning employee examination, recruitment and selection Organization and supervision methods, strategies and techniques Ability to:
Effectively and efficiently plan, organize, and coordinate personnel management programs Plan, organize, and implement a variety of complex personnel management operational functions Adapt easily to work assignments, additional priorities and new procedures Skillfully handle difficult situations using good judgment Maintain the security of sensitive, confidential and privileged information Perform appropriately in situations requiring specialized knowledge, utilizing tact, initiative and good judgment Analyze, review, abstract, and compile comprehensive management reports, which may include sensitive and confidential information Keyboard at an acceptable rate of speed Communicate effectively in oral and written form Understand and carry out oral and written directions; establish and maintain cooperative working relationships EXPERIENCE AND EDUCATION REQUIREMENT
Experience:
Four (4) years of responsible and technical clerical experience, preferably including one year in a lead capacity. Education:
The equivalent to the completion of high school, including or supplemented by training or coursework in personnel management, business office procedures, or a closely related field. PHYSICAL DEMANDS
Persons performing service in this position classification will be expected to perform light work, which involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, an incumbent must have the ability to do substantially all of these activities. If someone can do light work, it is deemed that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.(Per the Code of Federal Regulations – Section 404.1567 “Physical Exertion Requirements”) Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. APPLICATION AND SELECTION PROCESS
An employment application and job description can be obtained either ONLINE at www.edjoin.org or at the District Office. If you need assistance, please call Lorraine Venegas, Human Resources Specialist at (909) 595-1261, ext. 31377. Permanent employees, who work in this classification and are interested in one of the current openings, may submit a Request to Transfer Form with the Division of Human Resources. Human Resources must receive the transfer request prior to the application deadline. When completing the work experience information on the application, please refer to the job requirements and qualifications, listed on the job description (a complete job description can be found on the website: www.edjoin.org or at the District Office.). Describe in detail the job duties and responsibilities from ALL RELEVANT WORK EXPERIENCE which will QUALIFY you for this position. Qualified applicants, who meet the minimum qualifications, will participate in a written examination and technical oral interview, which will demonstrate the required knowledge and skill for this classification. The weight percentage of the examination and interview will be 50/50. Those applicants who receive a passing score on the written exam and oral interview will be placed on an Eligibility List. The top three ranks of candidates on the Eligibility List, who are ready, willing and able to accept the position, will be invited to the Final Selection Interview with the hiring authority. The eligibility list will be certified for a period of six months. It will be used to fill current substitute and future permanent openings. Current classified employees are eligible to hold an additional position based on the needs of the District and must be approved by the Human Resources Director. REVIEW JOB DESCRIPTION
It is the responsibility of the applicant to review this classification’s job description, which is available online at www.edjoin.org or at the District Office. The job description explains in detail the physical demands, skills, knowledge and abilities required to perform the essential job functions for this position. BENEFITS
Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per contract or Commission Rules. The District offers a comprehensive package of insurance benefits. Employees working less than full-time, but a minimum of four hours will contribute an amount proportionate to the number of assigned work hours for major medical insurance benefits. The District does not offer a package of insurance benefits to employees working less than four hours per day. The District provides life insurance for employees who work a minimum of 3 hours. In addition, the District offers a retirement plan which uses joint employee and employer contributions. ACCOMMODATIONS
Individuals with legally defined disabilities may request reasonable accommodation in the examination process. To make this request; please contact the Division of Human Resources at the time the application is submitted. Candidates may be required to provide documentation supporting the need for the accommodation. VETERAN PREFERENCE (for entry-level positions only)
Veterans who have been honorably discharged after 30 days or more of service during time of war or national emergency will receive an additional 5 points which will be added to the passing score. Disabled veterans receive 10 points. A copy of a DD-214 must be presented no later than the first part of the examination process. PRIOR TO EMPLOYMENT THE FOLLOWING MUST BE COMPLETED
Per Board Policy 4112.4/4212.4/4312.4, the cost of pre-employment examinations shall be paid by the applicant. Fingerprinting
Employees will be charged for processing their fingerprints at the time they are hired. The fingerprints are used to complete a confidential background investigation. All candidates with a record of convictions must indicate such on the confidential data form, which is attached to the job application. A record of conviction will not automatically disqualify an applicant from employment, but failure to list all convictions may result in disqualification or dismissal. Physical Examination
Newly hired employees must pass a qualifying Medical examination given by a District-appointed physician, which includes testing for illegal controlled substances. Tuberculosis Exam
Newly hired employees must submit a Mantoux Skin screening and certificate of completion within the past 60 days that indicates freedom from active tuberculosis. Immigration Reform and Control Act Of 1986
An Eligibility Verification Form (I‑9) will be required along with the supporting documents listed on the I‑9 form. We are an equal opportunity and non‑discriminatory employer as mandated by Section 504 of the Office of Civil Rights.
#J-18808-Ljbffr