Prop Production Coordinator
Proteam Solutions, Columbus, OH, United States
Our International Personal Care retail client is seeking a Prop Production & Project Coordinator is responsible for driving the workflow process for the production and delivery of theme props that bring the brand story to life in stores. This role partners closely with external vendors and cross-functional internal teams to ensure quality execution, cost efficiency, and on-time delivery across all projects.
Key Responsibilities
Manage end-to-end workflow of prop production and delivery across multiple concurrent projects Partner directly with external vendors to communicate expectations, develop timelines, oversee production, conduct quality checks, and perform factory visits when necessary Provide prop allocation information to vendors and logistics partners to ensure accurate store distribution Collaborate with Creative and Procurement teams on print production processes to drive operational efficiencies Partner with Visual Communications to guide store-level execution Communicate prop specifications, logistics details, and in-store timing requirements to Store Operations Maintain all internal prop data, specifications, tools, and historical documentation Conduct bi-weekly inventory reviews with Procurement to inform real estate store needs and replenishment planning Manage and action store and Home Office prop requests Maintain team production calendar and ensure milestones are tracked and met Partner with Logistics to ensure on-time delivery to distribution centers and stores Qualifications
1-3 years of project management experience (retail experience preferred) Familiarity with print production, manufacturing, and quality control processes preferred Demonstrated ability to manage multiple projects in a fast-paced environment Strong organizational, problem-solving, and communication skills Proactive and solution-oriented mindset Proficiency in Excel, Word, and PowerPoint required Experience with InDesign and FileMaker Pro preferred Ability to lift and move packages up to 50 lbs Onsite Columbus OH
Key Responsibilities
Manage end-to-end workflow of prop production and delivery across multiple concurrent projects Partner directly with external vendors to communicate expectations, develop timelines, oversee production, conduct quality checks, and perform factory visits when necessary Provide prop allocation information to vendors and logistics partners to ensure accurate store distribution Collaborate with Creative and Procurement teams on print production processes to drive operational efficiencies Partner with Visual Communications to guide store-level execution Communicate prop specifications, logistics details, and in-store timing requirements to Store Operations Maintain all internal prop data, specifications, tools, and historical documentation Conduct bi-weekly inventory reviews with Procurement to inform real estate store needs and replenishment planning Manage and action store and Home Office prop requests Maintain team production calendar and ensure milestones are tracked and met Partner with Logistics to ensure on-time delivery to distribution centers and stores Qualifications
1-3 years of project management experience (retail experience preferred) Familiarity with print production, manufacturing, and quality control processes preferred Demonstrated ability to manage multiple projects in a fast-paced environment Strong organizational, problem-solving, and communication skills Proactive and solution-oriented mindset Proficiency in Excel, Word, and PowerPoint required Experience with InDesign and FileMaker Pro preferred Ability to lift and move packages up to 50 lbs Onsite Columbus OH