Executive Personal Assistant, Westchester, IL (On-site)
THE LARKO GROUP, Chicago, IL, United States
Executive Personal Assistant, Westchester, IL (On-site)
We are looking for a top-tier Executive Assistant to act as a strategic right-hand assistant to a senior leader at a fast-growing professional services firm. This distinctive role combines professional and personal support equally, demanding exceptional judgment, discretion, and the ability to excel in a fast-paced, high-trust environment.
More than a traditional administrative position, this role is pivotal in protecting and optimizing the executive’s time, energy, and priorities—both at work and beyond. It offers a rare long-term opportunity to make a meaningful impact, enjoy autonomy, gain exposure to senior-level decision‑making, and contribute to a collaborative, high‑standard, value‑driven culture.
Responsibilities
Proactively manage the executive’s calendar, scheduling meetings, blocking focus time, and anticipating conflicts.
Coordinate closely with the Chief of Staff and senior team members to track priorities, deadlines, and areas requiring executive attention.
Manage and triage the executive’s email inbox, responding to pre‑approved client communications, forwarding inquiries to appropriate internal team members, and following up to ensure items are completed and closed.
Prepare meetings by organizing materials, agendas, and context.
Attend select client or internal meetings to take notes, track action items, and assist with follow‑up.
Help maintain clarity, organization, and momentum across multiple initiatives.
Manage personal scheduling, appointments, and commitments.
Book and coordinate personal and business travel, including itineraries and logistics.
Assist with family logistics, school or activity pickups, and coordinating children’s schedules and activities.
Help organize family travel and, at times, travel with the family to provide support with children (optional but strongly preferred).
Source and arrange thoughtful gifts, experiences, and special occasions for clients, colleagues, and family.
Coordinate client gifts, firm outings, and internal events.
Assist with planning and execution of firm-related or family events.
Source high‑quality, tasteful, and on‑trend options while remaining mindful of budget.
Take ownership of special projects as they arise.
Ideal Experience
Prior experience as an Executive Assistant, Personal Assistant, or similar high‑trust support role.
Exceptionally organized, detail‑oriented, and proactive, anticipate needs before they occur.
Calm, upbeat, and pleasant under pressure. Confident and professional.
Comfortable exercising discretion and handling confidential matters.
Tech‑savvy and comfortable managing email, calendars, and digital workflows.
High standards, excellent judgment, and a bias toward follow‑through.
Comfort operating across both professional and personal domains.
Willingness to be in‑person when needed; flexibility is essential.
Ability to adapt to a fast‑moving environment with changing priorities.
A mindset of service, ownership, and excellence.
Up to $70,00 salary per year (based on experience)
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More than a traditional administrative position, this role is pivotal in protecting and optimizing the executive’s time, energy, and priorities—both at work and beyond. It offers a rare long-term opportunity to make a meaningful impact, enjoy autonomy, gain exposure to senior-level decision‑making, and contribute to a collaborative, high‑standard, value‑driven culture.
Responsibilities
Proactively manage the executive’s calendar, scheduling meetings, blocking focus time, and anticipating conflicts.
Coordinate closely with the Chief of Staff and senior team members to track priorities, deadlines, and areas requiring executive attention.
Manage and triage the executive’s email inbox, responding to pre‑approved client communications, forwarding inquiries to appropriate internal team members, and following up to ensure items are completed and closed.
Prepare meetings by organizing materials, agendas, and context.
Attend select client or internal meetings to take notes, track action items, and assist with follow‑up.
Help maintain clarity, organization, and momentum across multiple initiatives.
Manage personal scheduling, appointments, and commitments.
Book and coordinate personal and business travel, including itineraries and logistics.
Assist with family logistics, school or activity pickups, and coordinating children’s schedules and activities.
Help organize family travel and, at times, travel with the family to provide support with children (optional but strongly preferred).
Source and arrange thoughtful gifts, experiences, and special occasions for clients, colleagues, and family.
Coordinate client gifts, firm outings, and internal events.
Assist with planning and execution of firm-related or family events.
Source high‑quality, tasteful, and on‑trend options while remaining mindful of budget.
Take ownership of special projects as they arise.
Ideal Experience
Prior experience as an Executive Assistant, Personal Assistant, or similar high‑trust support role.
Exceptionally organized, detail‑oriented, and proactive, anticipate needs before they occur.
Calm, upbeat, and pleasant under pressure. Confident and professional.
Comfortable exercising discretion and handling confidential matters.
Tech‑savvy and comfortable managing email, calendars, and digital workflows.
High standards, excellent judgment, and a bias toward follow‑through.
Comfort operating across both professional and personal domains.
Willingness to be in‑person when needed; flexibility is essential.
Ability to adapt to a fast‑moving environment with changing priorities.
A mindset of service, ownership, and excellence.
Up to $70,00 salary per year (based on experience)
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