Police Business Analyst
City of Moline, Moline, IL, United States
POLICE BUSINESS ANALYST
The City of Moline, Illinois
SALARY
$38.34 - $55.60 Hourly
$79,750.74 - $115,638.22 Annually
SCHEDULE
Monday - Friday, 8:00 AM - 5:00 PM
POSITION INFORMATION Under supervision of the Chief of Police, the position serves as the primary administrative and financial analyst for the Police Department and provides strategic and operational support to the Chief of Police including budgeting and planning, grant administration, payroll, technology systems, and asset management.
ESSENTIAL DUTIES
Conduct research and analytical studies on departmental programs, financial performance, operational data, and administrative processes; develop recommendations and present findings to command staff to support policy development, operational planning, and resource management.
Handle highly confidential and sensitive information, including, but not limited to: information related to personnel matters, collective bargaining, ongoing and active police investigations, and other information handled by the Chief of Police.
Develop, monitor, and analyze the Police Department's annual operating budget; prepare routine and special budget projections, amendments, and financial reports; and provide recommendations to command staff regarding fiscal planning and resource allocation.
Handle payroll duties for the Police Department to include bi-weekly data entry and related paperwork, in accordance with applicable labor agreements and/or City policy.
Reconcile and prepare reports for a variety of financial accounts to ensure the appropriate allocation of federal and state forfeiture funds, grant funds, and other revenues, in compliance with regulatory guidelines.
Coordinate departmental procurement processes including vendor communication, purchase requests, and documentation supporting City purchasing policies.
Process invoices and receipts for payment, ensuring sufficient supporting documentation and applicable requirements are met.
Serve as a backup to the Administrative Assistant: Office of the Police Chief in preparing invoicing information to the Finance Department for work performed for off-duty jobs and special events.
Oversee the purchasing and use of purchasing cards for the Police Department, including the approval of purchasing card transactions and the development of requests for proposals (RFP) and bids as necessary.
Assist in the development and implementation of goals, objectives, policies, procedures, and priorities of the department.
Assist with administrative FOIA and employee records requests.
Assist with the department's accreditation process.
Plan and implement special projects, programs and services; represent the department at meetings as requested. Coordinate with other City departments and external agencies regarding financial reporting, grant administration, and operational systems.
Provide work instruction to and review the work of other department staff as required by the Chief of Police.
Coordinate grant programs within the department; to include compilation of data, draft and submit applications, administer and submit ongoing reports, in accordance with the grant terms and regulations.
Maintain and account for department petty cash fund.
Operate general and specialized office equipment, such as computers, phones, recording equipment, copiers, calculators, fax machines, etc.
Set-up, organize and maintain complex files, records, and reports.
Compose, compile and type important, detailed and very complex correspondence and reports.
Explain policies, procedures and process to department staff.
Develop and maintain positive relationships with the general public, persons in other departments and outside agencies, and frequent contact with officials at higher levels of the organization and outside agencies for the purpose of explaining procedures, services and regulations.
Other duties may be assigned.
QUALIFICATIONS Training and Experience Bachelor's degree or equivalent from a four-year college or university preferred; or Associate's degree or equivalent plus two (2) years of payroll or financial experience; or high school diploma or GED equivalent plus four (4) years related and progressively responsible experience; or equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
Knowledge, Skills and Abilities Considerable knowledge of governmental budgetary practices and the functions and operational priorities of the department. Thorough knowledge of acceptable office management procedures, practices, systems and equipment. Good knowledge of business English, spelling, grammar, and Robert's Rules of Order; labor agreements, policies and procedures impacting employees in the Police Department; knowledge of the laws that impact the work performed and project management practices; and computers and software applications. Knowledge of police administration required.
Exceptional skill in public, employee and labor relations and in maintaining effective working relationships with other employees, officials, agencies, vendors and the public; expert skill in organizing, completing and reporting on assigned projects; multi-tasking; composing clear, concise and informative correspondence; and proofreading; advanced skill in using CentralSquare Technologies, Records Management Systems, Microsoft Outlook, Word, Excel and PowerPoint software; and skill in operating report generator software - COGNOS preferred; and performing data entry with a high degree of accuracy.
Ability to maintain absolute confidentiality of the materials and situations encountered on the job; define problems, collect data, establish facts and draw valid conclusions; respond effectively to inquiries and complaints; solve complex problems including several variables within a familiar context; calculate fractions, decimals and percentages; understand and carry out established policies and procedures; interpret a variety of instructions in written, oral, picture or schedule form; and perform budgeting and bookkeeping duties. Ability to speak Spanish desirable.
Certificates, Licenses, Registrations
Valid Illinois driver's license or equivalent.
Illinois LEADS Less Than Full Access Certification within three (3) months of hire.
Entry Certificate in Business Analysis within eighteen (18) months of hire.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear and occasionally required to stand, walk and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is usually quiet, but will occasionally include the sound of gunfire from the gun range. Must be able to perform physical activities at a light demand level.
EQUAL OPPORTUNITY EMPLOYER #J-18808-Ljbffr
$38.34 - $55.60 Hourly
$79,750.74 - $115,638.22 Annually
SCHEDULE
Monday - Friday, 8:00 AM - 5:00 PM
POSITION INFORMATION Under supervision of the Chief of Police, the position serves as the primary administrative and financial analyst for the Police Department and provides strategic and operational support to the Chief of Police including budgeting and planning, grant administration, payroll, technology systems, and asset management.
ESSENTIAL DUTIES
Conduct research and analytical studies on departmental programs, financial performance, operational data, and administrative processes; develop recommendations and present findings to command staff to support policy development, operational planning, and resource management.
Handle highly confidential and sensitive information, including, but not limited to: information related to personnel matters, collective bargaining, ongoing and active police investigations, and other information handled by the Chief of Police.
Develop, monitor, and analyze the Police Department's annual operating budget; prepare routine and special budget projections, amendments, and financial reports; and provide recommendations to command staff regarding fiscal planning and resource allocation.
Handle payroll duties for the Police Department to include bi-weekly data entry and related paperwork, in accordance with applicable labor agreements and/or City policy.
Reconcile and prepare reports for a variety of financial accounts to ensure the appropriate allocation of federal and state forfeiture funds, grant funds, and other revenues, in compliance with regulatory guidelines.
Coordinate departmental procurement processes including vendor communication, purchase requests, and documentation supporting City purchasing policies.
Process invoices and receipts for payment, ensuring sufficient supporting documentation and applicable requirements are met.
Serve as a backup to the Administrative Assistant: Office of the Police Chief in preparing invoicing information to the Finance Department for work performed for off-duty jobs and special events.
Oversee the purchasing and use of purchasing cards for the Police Department, including the approval of purchasing card transactions and the development of requests for proposals (RFP) and bids as necessary.
Assist in the development and implementation of goals, objectives, policies, procedures, and priorities of the department.
Assist with administrative FOIA and employee records requests.
Assist with the department's accreditation process.
Plan and implement special projects, programs and services; represent the department at meetings as requested. Coordinate with other City departments and external agencies regarding financial reporting, grant administration, and operational systems.
Provide work instruction to and review the work of other department staff as required by the Chief of Police.
Coordinate grant programs within the department; to include compilation of data, draft and submit applications, administer and submit ongoing reports, in accordance with the grant terms and regulations.
Maintain and account for department petty cash fund.
Operate general and specialized office equipment, such as computers, phones, recording equipment, copiers, calculators, fax machines, etc.
Set-up, organize and maintain complex files, records, and reports.
Compose, compile and type important, detailed and very complex correspondence and reports.
Explain policies, procedures and process to department staff.
Develop and maintain positive relationships with the general public, persons in other departments and outside agencies, and frequent contact with officials at higher levels of the organization and outside agencies for the purpose of explaining procedures, services and regulations.
Other duties may be assigned.
QUALIFICATIONS Training and Experience Bachelor's degree or equivalent from a four-year college or university preferred; or Associate's degree or equivalent plus two (2) years of payroll or financial experience; or high school diploma or GED equivalent plus four (4) years related and progressively responsible experience; or equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
Knowledge, Skills and Abilities Considerable knowledge of governmental budgetary practices and the functions and operational priorities of the department. Thorough knowledge of acceptable office management procedures, practices, systems and equipment. Good knowledge of business English, spelling, grammar, and Robert's Rules of Order; labor agreements, policies and procedures impacting employees in the Police Department; knowledge of the laws that impact the work performed and project management practices; and computers and software applications. Knowledge of police administration required.
Exceptional skill in public, employee and labor relations and in maintaining effective working relationships with other employees, officials, agencies, vendors and the public; expert skill in organizing, completing and reporting on assigned projects; multi-tasking; composing clear, concise and informative correspondence; and proofreading; advanced skill in using CentralSquare Technologies, Records Management Systems, Microsoft Outlook, Word, Excel and PowerPoint software; and skill in operating report generator software - COGNOS preferred; and performing data entry with a high degree of accuracy.
Ability to maintain absolute confidentiality of the materials and situations encountered on the job; define problems, collect data, establish facts and draw valid conclusions; respond effectively to inquiries and complaints; solve complex problems including several variables within a familiar context; calculate fractions, decimals and percentages; understand and carry out established policies and procedures; interpret a variety of instructions in written, oral, picture or schedule form; and perform budgeting and bookkeeping duties. Ability to speak Spanish desirable.
Certificates, Licenses, Registrations
Valid Illinois driver's license or equivalent.
Illinois LEADS Less Than Full Access Certification within three (3) months of hire.
Entry Certificate in Business Analysis within eighteen (18) months of hire.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear and occasionally required to stand, walk and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is usually quiet, but will occasionally include the sound of gunfire from the gun range. Must be able to perform physical activities at a light demand level.
EQUAL OPPORTUNITY EMPLOYER #J-18808-Ljbffr