Proposal Manager
Stefanini North America and APAC, Yardley, PA, United States
Stefanini Group is hiring!
Position:
Proposal Manager – Yardley, PA (Hybrid)
Contact:
Manisha Singh – Phone: 248‑582‑6566 / Email: Manisha.singh@stefanini.com
Employment:
W2 Only
Hybrid:
Yardley office (T/W/TH onsite)
Position Summary The Associate Program Manager for Proposal Management supports successful business development efforts by owning the coordination of the deliverables and deadlines associated with the proposal development process and effective RFP response. This role reports to the Director, Competitive Insights and RFP Response. The position helps ensure that RFP/RFI/Security/Compliance requests are compliant and delivered on time, while fostering collaboration across departments to align proposals with organizational strategy.
Key Responsibilities
Proposal Lifecycle Management
Oversee all phases of the proposal lifecycle timeline and deliverables, from receiving an RFP to final submission.
Support interpretation and analysis of complex RFP requirements and instructions.
Contribute to the development of proposal strategies and participate in business development meetings to align proposals with organizational goals.
Identify critical compliance elements and ensure proposals address evaluation criteria effectively.
Ensure timely and compliant submission of proposals within established timelines and budgets.
RFP Program Management
Assist in the end-to-end RFP process including intake, eligibility, win strategy solidification and communication, project planning, content development, executive reviews and timeliness of final submission.
Own the proposal calendar, timelines and deliverables ensuring all stakeholders are aligned and deadlines are met.
Team Coordination
Collaborate directly with ELT members of each cross‑functional team (Sales, Product Marketing, Marketing, Product & Engineering, Finance) to gather necessary information and ensure alignment with the RFP specifications.
Facilitate intake and win strategy meetings and executive involvement ensuring strategic messaging and client alignment.
Support sales teams with custom responses for RFIs, security questionnaires and related documentation.
Facilitate proposal review meetings, kickoff sessions and other key meetings to secure internal approvals.
Assign and track responsibilities to ensure timely contributions from all stakeholders.
Interpret and analyze RFP requirements to ensure the proposal is fully compliant and competitive.
Act as liaison between internal teams, clients and vendors, coordinating activities and ensuring effective communication.
Continuous Improvement & Insights
Track proposal performance metrics including win rates, feedback, cycle times, win/loss and present findings in monthly KPI deck.
Lead post‑mortem reviews to identify lessons learned and consolidate improvements for review and implementation.
Artifact and Document Management
Create, maintain, and update program management process documents, proposal templates, and the proposal and budget template to ensure consistency and efficiency.
Maintain organized proposal documentation and version control.
Prepare internal and external reports, including status updates, compliance matrices and executive summaries. Maintain training artifacts and documentation.
Maintain a central repository of proposal content, templates and standard responses.
Job Requirements Key Skills and Qualifications
2–4+ years of experience in proposal management, program management or business development role.
Project Management Skills: Strong ability to manage multiple assignments, develop timelines and ensure projects stay on track.
Analytical Skills: Demonstrated capability to analyze complex RFP requirements and synthesize complex information.
Communication & Interpersonal Skills: Excellent written and verbal communication skills to coordinate with diverse teams and facilitate meetings effectively.
Organizational Skills: Meticulous organization of proposal documentation, databases and filing systems.
Technical Proficiency: Experience with proposal management software (Loopio), GSuite (Sheets, Docs, Slides), Salesforce and other relevant tools is often required.
Experience working in a deadline‑driven, sales‑first environment with a strong sense of urgency.
Bachelor's Degree in a related field (business or a technical area) is preferred.
Proven ability to work effectively with executive leadership and sales organizations on client‑facing deliverables.
Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face‑to‑face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.
About Stefanini Group The Stefanini Group is a global provider of offshore, onshore and near‑shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises worldwide. With a presence in the Americas, Europe, Africa and Asia, and more than four hundred clients across a broad spectrum of markets (financial services, manufacturing, telecommunications, chemical services, technology, public sector and utilities), Stefanini is a CMM level 5 IT consulting company.
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Position:
Proposal Manager – Yardley, PA (Hybrid)
Contact:
Manisha Singh – Phone: 248‑582‑6566 / Email: Manisha.singh@stefanini.com
Employment:
W2 Only
Hybrid:
Yardley office (T/W/TH onsite)
Position Summary The Associate Program Manager for Proposal Management supports successful business development efforts by owning the coordination of the deliverables and deadlines associated with the proposal development process and effective RFP response. This role reports to the Director, Competitive Insights and RFP Response. The position helps ensure that RFP/RFI/Security/Compliance requests are compliant and delivered on time, while fostering collaboration across departments to align proposals with organizational strategy.
Key Responsibilities
Proposal Lifecycle Management
Oversee all phases of the proposal lifecycle timeline and deliverables, from receiving an RFP to final submission.
Support interpretation and analysis of complex RFP requirements and instructions.
Contribute to the development of proposal strategies and participate in business development meetings to align proposals with organizational goals.
Identify critical compliance elements and ensure proposals address evaluation criteria effectively.
Ensure timely and compliant submission of proposals within established timelines and budgets.
RFP Program Management
Assist in the end-to-end RFP process including intake, eligibility, win strategy solidification and communication, project planning, content development, executive reviews and timeliness of final submission.
Own the proposal calendar, timelines and deliverables ensuring all stakeholders are aligned and deadlines are met.
Team Coordination
Collaborate directly with ELT members of each cross‑functional team (Sales, Product Marketing, Marketing, Product & Engineering, Finance) to gather necessary information and ensure alignment with the RFP specifications.
Facilitate intake and win strategy meetings and executive involvement ensuring strategic messaging and client alignment.
Support sales teams with custom responses for RFIs, security questionnaires and related documentation.
Facilitate proposal review meetings, kickoff sessions and other key meetings to secure internal approvals.
Assign and track responsibilities to ensure timely contributions from all stakeholders.
Interpret and analyze RFP requirements to ensure the proposal is fully compliant and competitive.
Act as liaison between internal teams, clients and vendors, coordinating activities and ensuring effective communication.
Continuous Improvement & Insights
Track proposal performance metrics including win rates, feedback, cycle times, win/loss and present findings in monthly KPI deck.
Lead post‑mortem reviews to identify lessons learned and consolidate improvements for review and implementation.
Artifact and Document Management
Create, maintain, and update program management process documents, proposal templates, and the proposal and budget template to ensure consistency and efficiency.
Maintain organized proposal documentation and version control.
Prepare internal and external reports, including status updates, compliance matrices and executive summaries. Maintain training artifacts and documentation.
Maintain a central repository of proposal content, templates and standard responses.
Job Requirements Key Skills and Qualifications
2–4+ years of experience in proposal management, program management or business development role.
Project Management Skills: Strong ability to manage multiple assignments, develop timelines and ensure projects stay on track.
Analytical Skills: Demonstrated capability to analyze complex RFP requirements and synthesize complex information.
Communication & Interpersonal Skills: Excellent written and verbal communication skills to coordinate with diverse teams and facilitate meetings effectively.
Organizational Skills: Meticulous organization of proposal documentation, databases and filing systems.
Technical Proficiency: Experience with proposal management software (Loopio), GSuite (Sheets, Docs, Slides), Salesforce and other relevant tools is often required.
Experience working in a deadline‑driven, sales‑first environment with a strong sense of urgency.
Bachelor's Degree in a related field (business or a technical area) is preferred.
Proven ability to work effectively with executive leadership and sales organizations on client‑facing deliverables.
Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face‑to‑face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.
About Stefanini Group The Stefanini Group is a global provider of offshore, onshore and near‑shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises worldwide. With a presence in the Americas, Europe, Africa and Asia, and more than four hundred clients across a broad spectrum of markets (financial services, manufacturing, telecommunications, chemical services, technology, public sector and utilities), Stefanini is a CMM level 5 IT consulting company.
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