Executive/ Personal Assistant (On-Site - Altamonte Springs, FL)
Global Procurement Solutions, Inc., Orlando, FL, United States
Not Remote | High-Pressure | Multi-Company Role
Reports To:
President
Overview About Us & Role Overview We are a
mission-driven organization
supporting a diverse portfolio of
for-profit and nonprofit entities
spanning
federal government contracting, finance, real estate, firearms-related industries , and multiple
501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19)
organizations. Our work is rooted in
service, execution, and long‑term value creation , requiring disciplined operations, trusted leadership support, and uncompromising standards.
This role is not administrative support in the traditional sense. We are seeking a
highly experienced Executive/Personal Assistant
who operates as a
strategic execution partner
to senior leadership across
multiple companies and initiatives . The position demands exceptional judgment, intellectual rigor, discretion, and the ability to
protect executive time while keeping complex, high‑impact work moving forward at speed . You will also be responsible for
managing all aspects of executive readiness and seamless execution , ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus.
The ideal candidate thrives in
high‑pressure, high‑velocity environments , can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a
dense, ever‑changing calendar , coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand‑holding.
This is a
full‑time, in‑office position
based in
Altamonte Springs, Florida
and is best suited for a seasoned executive assistant who is mission‑driven, detail‑obsessed, technologically competent, and capable of handling wide‑ranging responsibilities every day, without excuses.
Core Responsibilities Executive & Time Management
Protect executive time at all costs by
running a complex, dynamic calendar
across multiple companies.
Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus.
Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive’s availability, readiness, and performance.
Filter, prioritize, and manage all inbound communication (email, calls, requests).
Communication & Coordination
Serve as a central coordination point between the executive and leadership teams.
Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations.
Draft, prepare, and manage executive correspondence, reports, and presentations.
Maintain the executive’s voice, standards, and expectations in all communications.
Project & Execution Management
Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed.
Track deadlines, deliverables, and action items across multiple initiatives and companies.
Follow up relentlessly to ensure execution and accountability.
Prepare summaries, reports, and project updates for leadership.
Travel, Events & Meetings
Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments.
Plan and manage complex domestic and international travel.
Coordinate executive meetings, board meetings, conferences, and off‑sites.
Prepare agendas, materials, and ensure follow‑through on all action items.
Take accurate, actionable meeting minutes and distribute as directed.
Confidentiality & Trust
Handle sensitive and confidential matters with absolute discretion.
Maintain strict confidentiality regarding executive decisions, strategies, and operations.
Act with loyalty, professionalism, and judgment at all times.
Exercise sound judgment when managing matters that extend beyond standard business operations.
Implement and improve systems, workflows, and administrative best practices.
Mentor or oversee junior administrative staff as needed.
Continuously improve efficiency and execution standards.
Environment & Expectations
High pressure
High speed
Multi‑company responsibility
Extended hours may be required depending on executive needs and travel.
This role requires calm execution under pressure and zero drama.
You Must Be Able To
Run an extremely complex calendar
Manage communication and scheduling flawlessly
Coordinate across leadership teams
Anticipate needs before they are spoken
Keep all projects moving forward
Stay calm under pressure
Who You Must Be
Loyal
Detail‑obsessed
Fast‑moving
Mission‑driven
Tech‑competent
Highly organized
Able to learn and maintain executive voice and standards
Capable of handling wide responsibilities every day
Not for You If
You get overwhelmed easily
You need hand‑holding
You want a comfortable or slow‑paced job
You avoid pressure or accountability
Experience & Qualifications Required:
5+ years
as an Executive Assistant or similar role supporting senior or C‑suite leadership
Proven experience in high‑demand, fast‑paced environments
Ability to manage multiple executives, companies, or complex operations
Strong references (will be checked)
Preferred:
Former military strongly preferred
Bachelor’s degree in Business Administration, Management, or related field
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex)
Serious candidates only.
NO rookies.
Very experienced professionals only, with proof.
References will be called and verified.
Physical Demands and Work Environment
·The position may require extended hours during peak periods or when supporting senior leadership.
·You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance.
#J-18808-Ljbffr
Overview About Us & Role Overview We are a
mission-driven organization
supporting a diverse portfolio of
for-profit and nonprofit entities
spanning
federal government contracting, finance, real estate, firearms-related industries , and multiple
501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19)
organizations. Our work is rooted in
service, execution, and long‑term value creation , requiring disciplined operations, trusted leadership support, and uncompromising standards.
This role is not administrative support in the traditional sense. We are seeking a
highly experienced Executive/Personal Assistant
who operates as a
strategic execution partner
to senior leadership across
multiple companies and initiatives . The position demands exceptional judgment, intellectual rigor, discretion, and the ability to
protect executive time while keeping complex, high‑impact work moving forward at speed . You will also be responsible for
managing all aspects of executive readiness and seamless execution , ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus.
The ideal candidate thrives in
high‑pressure, high‑velocity environments , can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a
dense, ever‑changing calendar , coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand‑holding.
This is a
full‑time, in‑office position
based in
Altamonte Springs, Florida
and is best suited for a seasoned executive assistant who is mission‑driven, detail‑obsessed, technologically competent, and capable of handling wide‑ranging responsibilities every day, without excuses.
Core Responsibilities Executive & Time Management
Protect executive time at all costs by
running a complex, dynamic calendar
across multiple companies.
Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus.
Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive’s availability, readiness, and performance.
Filter, prioritize, and manage all inbound communication (email, calls, requests).
Communication & Coordination
Serve as a central coordination point between the executive and leadership teams.
Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations.
Draft, prepare, and manage executive correspondence, reports, and presentations.
Maintain the executive’s voice, standards, and expectations in all communications.
Project & Execution Management
Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed.
Track deadlines, deliverables, and action items across multiple initiatives and companies.
Follow up relentlessly to ensure execution and accountability.
Prepare summaries, reports, and project updates for leadership.
Travel, Events & Meetings
Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments.
Plan and manage complex domestic and international travel.
Coordinate executive meetings, board meetings, conferences, and off‑sites.
Prepare agendas, materials, and ensure follow‑through on all action items.
Take accurate, actionable meeting minutes and distribute as directed.
Confidentiality & Trust
Handle sensitive and confidential matters with absolute discretion.
Maintain strict confidentiality regarding executive decisions, strategies, and operations.
Act with loyalty, professionalism, and judgment at all times.
Exercise sound judgment when managing matters that extend beyond standard business operations.
Implement and improve systems, workflows, and administrative best practices.
Mentor or oversee junior administrative staff as needed.
Continuously improve efficiency and execution standards.
Environment & Expectations
High pressure
High speed
Multi‑company responsibility
Extended hours may be required depending on executive needs and travel.
This role requires calm execution under pressure and zero drama.
You Must Be Able To
Run an extremely complex calendar
Manage communication and scheduling flawlessly
Coordinate across leadership teams
Anticipate needs before they are spoken
Keep all projects moving forward
Stay calm under pressure
Who You Must Be
Loyal
Detail‑obsessed
Fast‑moving
Mission‑driven
Tech‑competent
Highly organized
Able to learn and maintain executive voice and standards
Capable of handling wide responsibilities every day
Not for You If
You get overwhelmed easily
You need hand‑holding
You want a comfortable or slow‑paced job
You avoid pressure or accountability
Experience & Qualifications Required:
5+ years
as an Executive Assistant or similar role supporting senior or C‑suite leadership
Proven experience in high‑demand, fast‑paced environments
Ability to manage multiple executives, companies, or complex operations
Strong references (will be checked)
Preferred:
Former military strongly preferred
Bachelor’s degree in Business Administration, Management, or related field
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex)
Serious candidates only.
NO rookies.
Very experienced professionals only, with proof.
References will be called and verified.
Physical Demands and Work Environment
·The position may require extended hours during peak periods or when supporting senior leadership.
·You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance.
#J-18808-Ljbffr