Proposal Coordinator
Waggoner Engineering, Baton Rouge, LA, United States
Description
Waggoner Engineering, Inc. is looking for a motivated and collaborative Proposal Coordinator to join our Proposal and Marketing team and to expand our footprint across Louisiana and the Gulf South. This is a fully remote position with occasional travel for team meetings or proposal deadlines as needed.
The Proposal Coordinator will support the design and development of proposals, qualification packages, and other custom marketing materials. This role requires strong writing skills, attention to detail, and the ability to coordinate information across multiple departments and partners.
Waggoner Engineering, founded in 1976, is a civil engineering and professional consulting firm dedicated to helping communities reach their full potential. With numerous office locations across the Southeast United States, Waggoner is recognized for its innovative, multi‑disciplinary services that extend far beyond traditional engineering.
What does that mean for you? Waggoner differentiates itself as a leader in growth strategy for water and disaster recovery, as well as providing full engineering services; we need people who are inspired for future growth, engage as leaders in their respective fields, and deliver to both internal and external clients.
If you are tired of hearing “we’ve always done it this way”; if you have a work hard/play hard attitude; and if you enjoy working with a vast team of professionals across various disciplines, you will fit right into our culture.
Department:
Corporate/Administrative
Location:
Baton Rouge, LA (Fully remote with occasional travel)
Your Primary Responsibilities
Work closely with leadership, project managers, and technical staff to gather, refine and develop proposal content.
Write, edit and tailor RFP/RFQ responses for clarity, accuracy, and compliance.
Apply knowledge of municipal, construction, and transportation industries.
Maintain up-to-date project profiles, resumes, and CRM records (Deltek Vantagepoint experience preferred).
Manage information requests with consultant partners and ensure timely integration of content.
Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, and PowerPoint).
Advanced Adobe Creative Cloud skills (Illustrator, Photoshop, InDesign) for layout and document design as well as Adobe Acrobat Pro.
Edit technical information for proper grammar, spelling and readability.
Assist with graphics, layout, and overall document design following brand guidelines.
Assemble final deliverables in strict accordance with client requirements, for both digital and physical submissions.
Track and organize documents, templates, data and boilerplate text to support continuous improvement of proposal assets.
Ability to manage competing priorities and deadlines in a dynamic work environment.
Represent the company’s mission and values through high-quality work and a positive, solutions‑oriented approach.
What you’ll need
Bachelor’s degree in English, Communications, Marketing, Journalism, Technical Writing, or a related discipline.
2+ years of experience in the architecture, engineering or construction (A/E/C) industry.
Exceptional writing, editing, and proofreading skills with attention to detail.
Strong project coordination and deadline management capabilities.
Ability to work independently, manage multiple assignments, and maintain attention to detail.
Collaborative, professional communication style and strong interpersonal skills.
Preferred Qualifications
Experience with Adobe Creative Cloud (Illustrator, Photoshop, InDesign).
Deltek Vantagepoint CRM or similar CRM systems.
Familiarity with state and municipal procurement processes (DOTD, municipalities, parishes, state agencies).
Understanding of water, wastewater or transportation related infrastructure.
2+ years of experience is preferred.
Why Join Our Team
WEI Incentive Program
Healthy Workplace Program
Employee Referral Bonus
Competitive Health Benefits
Career Development and Training
Flexible/Hybrid Schedule
Community Service Opportunities
Worldwide Travel Assistance
Waggoner Engineering, Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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The Proposal Coordinator will support the design and development of proposals, qualification packages, and other custom marketing materials. This role requires strong writing skills, attention to detail, and the ability to coordinate information across multiple departments and partners.
Waggoner Engineering, founded in 1976, is a civil engineering and professional consulting firm dedicated to helping communities reach their full potential. With numerous office locations across the Southeast United States, Waggoner is recognized for its innovative, multi‑disciplinary services that extend far beyond traditional engineering.
What does that mean for you? Waggoner differentiates itself as a leader in growth strategy for water and disaster recovery, as well as providing full engineering services; we need people who are inspired for future growth, engage as leaders in their respective fields, and deliver to both internal and external clients.
If you are tired of hearing “we’ve always done it this way”; if you have a work hard/play hard attitude; and if you enjoy working with a vast team of professionals across various disciplines, you will fit right into our culture.
Department:
Corporate/Administrative
Location:
Baton Rouge, LA (Fully remote with occasional travel)
Your Primary Responsibilities
Work closely with leadership, project managers, and technical staff to gather, refine and develop proposal content.
Write, edit and tailor RFP/RFQ responses for clarity, accuracy, and compliance.
Apply knowledge of municipal, construction, and transportation industries.
Maintain up-to-date project profiles, resumes, and CRM records (Deltek Vantagepoint experience preferred).
Manage information requests with consultant partners and ensure timely integration of content.
Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, and PowerPoint).
Advanced Adobe Creative Cloud skills (Illustrator, Photoshop, InDesign) for layout and document design as well as Adobe Acrobat Pro.
Edit technical information for proper grammar, spelling and readability.
Assist with graphics, layout, and overall document design following brand guidelines.
Assemble final deliverables in strict accordance with client requirements, for both digital and physical submissions.
Track and organize documents, templates, data and boilerplate text to support continuous improvement of proposal assets.
Ability to manage competing priorities and deadlines in a dynamic work environment.
Represent the company’s mission and values through high-quality work and a positive, solutions‑oriented approach.
What you’ll need
Bachelor’s degree in English, Communications, Marketing, Journalism, Technical Writing, or a related discipline.
2+ years of experience in the architecture, engineering or construction (A/E/C) industry.
Exceptional writing, editing, and proofreading skills with attention to detail.
Strong project coordination and deadline management capabilities.
Ability to work independently, manage multiple assignments, and maintain attention to detail.
Collaborative, professional communication style and strong interpersonal skills.
Preferred Qualifications
Experience with Adobe Creative Cloud (Illustrator, Photoshop, InDesign).
Deltek Vantagepoint CRM or similar CRM systems.
Familiarity with state and municipal procurement processes (DOTD, municipalities, parishes, state agencies).
Understanding of water, wastewater or transportation related infrastructure.
2+ years of experience is preferred.
Why Join Our Team
WEI Incentive Program
Healthy Workplace Program
Employee Referral Bonus
Competitive Health Benefits
Career Development and Training
Flexible/Hybrid Schedule
Community Service Opportunities
Worldwide Travel Assistance
Waggoner Engineering, Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
#J-18808-Ljbffr