Proposal Coordinator
Trilon Group, Baton Rouge, LA, United States
Proposal Coordinator
Waggoner Engineering, Inc. is looking for a motivated and collaborative Proposal Coordinator to join our Proposal and Marketing team and to expand our footprint across Louisiana and the Gulf South. This is a fully remote position with occasional travel for team meetings or proposal deadlines as needed. The Proposal Coordinator will support the design and development of proposals, qualification packages, and other custom marketing materials. This role requires strong writing skills, attention to detail, and the ability to coordinate information across multiple departments and partners. Department: Corporate/Administrative Employment Type: Full Time Location: Baton Rouge, LA Workplace type: Fully remote Your Primary Responsibilities Will Include
Work closely with leadership, project managers, and technical staff to gather, refine and develop proposal content. Write, edit and tailor RFP/RFQ responses for clarity, accuracy, and compliance. Apply knowledge of municipal, construction, and transportation industries. Maintaining up-to-date project profiles, resumes, and CRM records (Deltek Vantagepoint experience preferred); Manage information requests with consultant partners and ensure timely integration of content. Advanced proficiency in Microsoft Office Suite, (Outlook, Teams, Word, Excel, and PowerPoint). Advanced Adobe Creative Cloud skills (lnDesign, Photoshop, Illustrator) for layout and document design as well as Adobe Pro. Edit technical information for proper grammar, spelling and readability. Assist with graphics, layout, and overall document design following brand guidelines. Assemble final deliverables in strict accordance with client requirements, for both digital and physical submissions. Track and organize documents, templates, data and boilerplate text to support continuous improvement of proposal assets. Ability to manage competing priorities and deadlines in a dynamic work environment. Represent the company's mission and values through high-quality work and a positive, solutions-oriented approach. What You'll Need
Bachelor's degree in English, Communications, Marketing, Journalism, Technical Writing, or Marketing or similar discipline. 2+ years of experience in architecture, engineering or construction (A/E/C) industry. Exceptional writing, editing, and proofreading skills with attention to detail. Strong project coordination and deadline management capabilities. Ability to work independently, manage multiple assignments, and maintain attention to detail. Collaborative, professional communication style and strong interpersonal skills. Why Join Our Team
We know work isn't only about what you do, it's also about who you work for and with! Waggoner Engineering provides a fun, family-friendly, and multicultural work environment that supports a work life balance, including: WEI Incentive Program Healthy Workplace Program Employee Referral Bonus Competitive Health Benefits Career Development and Training Flexible/Hybrid Schedule Community Service Opportunities Worldwide Travel Assistance Waggoner Engineering, Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. About Waggoner
Waggoner is a multidisciplinary infrastructure and advisory firm focused on transforming communities and advancing the systems that support them. Our teams bring together engineering, science, business, environmental expertise, digital innovation, program delivery, and strategic insight to solve complex challenges facing communities, industries, and governments. We believe infrastructure is more than projects - it is the foundation of resilient communities, economic opportunity, and a stronger future. By integrating technical excellence with environmental stewardship, data-driven insights, and collaborative problem solving, Waggoner helps our clients realize what's possible and delivers solutions that create lasting impact for the people and places we serve. Our culture is built on integrity, accountability, collaboration, and excellence. We empower talented professionals to lead, innovate, and work across disciplines to deliver meaningful outcomes for our clients and communities. Our Vision
To be the trusted partner organizations turn to for integrated solutions that strengthen communities, advance infrastructure, and solve complex challenges. Our Mission
Transforming communities. To improve the quality of life for our clients, communities, and employees by delivering innovative, resilient, and sustainable solutions that make a lasting difference. Apply Now Our Hiring Process
Stage 1: Applied Stage 2: Initial Screening Stage 3: 1st Interview Stage 4: Offer Stage 5: Hired Find out more Not quite right? Register your interest to be notified of any roles that come along that meet your criteria. Register Your Interest
Waggoner Engineering, Inc. is looking for a motivated and collaborative Proposal Coordinator to join our Proposal and Marketing team and to expand our footprint across Louisiana and the Gulf South. This is a fully remote position with occasional travel for team meetings or proposal deadlines as needed. The Proposal Coordinator will support the design and development of proposals, qualification packages, and other custom marketing materials. This role requires strong writing skills, attention to detail, and the ability to coordinate information across multiple departments and partners. Department: Corporate/Administrative Employment Type: Full Time Location: Baton Rouge, LA Workplace type: Fully remote Your Primary Responsibilities Will Include
Work closely with leadership, project managers, and technical staff to gather, refine and develop proposal content. Write, edit and tailor RFP/RFQ responses for clarity, accuracy, and compliance. Apply knowledge of municipal, construction, and transportation industries. Maintaining up-to-date project profiles, resumes, and CRM records (Deltek Vantagepoint experience preferred); Manage information requests with consultant partners and ensure timely integration of content. Advanced proficiency in Microsoft Office Suite, (Outlook, Teams, Word, Excel, and PowerPoint). Advanced Adobe Creative Cloud skills (lnDesign, Photoshop, Illustrator) for layout and document design as well as Adobe Pro. Edit technical information for proper grammar, spelling and readability. Assist with graphics, layout, and overall document design following brand guidelines. Assemble final deliverables in strict accordance with client requirements, for both digital and physical submissions. Track and organize documents, templates, data and boilerplate text to support continuous improvement of proposal assets. Ability to manage competing priorities and deadlines in a dynamic work environment. Represent the company's mission and values through high-quality work and a positive, solutions-oriented approach. What You'll Need
Bachelor's degree in English, Communications, Marketing, Journalism, Technical Writing, or Marketing or similar discipline. 2+ years of experience in architecture, engineering or construction (A/E/C) industry. Exceptional writing, editing, and proofreading skills with attention to detail. Strong project coordination and deadline management capabilities. Ability to work independently, manage multiple assignments, and maintain attention to detail. Collaborative, professional communication style and strong interpersonal skills. Why Join Our Team
We know work isn't only about what you do, it's also about who you work for and with! Waggoner Engineering provides a fun, family-friendly, and multicultural work environment that supports a work life balance, including: WEI Incentive Program Healthy Workplace Program Employee Referral Bonus Competitive Health Benefits Career Development and Training Flexible/Hybrid Schedule Community Service Opportunities Worldwide Travel Assistance Waggoner Engineering, Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. About Waggoner
Waggoner is a multidisciplinary infrastructure and advisory firm focused on transforming communities and advancing the systems that support them. Our teams bring together engineering, science, business, environmental expertise, digital innovation, program delivery, and strategic insight to solve complex challenges facing communities, industries, and governments. We believe infrastructure is more than projects - it is the foundation of resilient communities, economic opportunity, and a stronger future. By integrating technical excellence with environmental stewardship, data-driven insights, and collaborative problem solving, Waggoner helps our clients realize what's possible and delivers solutions that create lasting impact for the people and places we serve. Our culture is built on integrity, accountability, collaboration, and excellence. We empower talented professionals to lead, innovate, and work across disciplines to deliver meaningful outcomes for our clients and communities. Our Vision
To be the trusted partner organizations turn to for integrated solutions that strengthen communities, advance infrastructure, and solve complex challenges. Our Mission
Transforming communities. To improve the quality of life for our clients, communities, and employees by delivering innovative, resilient, and sustainable solutions that make a lasting difference. Apply Now Our Hiring Process
Stage 1: Applied Stage 2: Initial Screening Stage 3: 1st Interview Stage 4: Offer Stage 5: Hired Find out more Not quite right? Register your interest to be notified of any roles that come along that meet your criteria. Register Your Interest