Human Resources Specialist
Cosumnes Community Services District, Elk Grove, CA, United States
The Cosumnes Community Services District (District) is seeking a qualified candidate for the full‑time, limited‑term position of Human Resources Specialist within the Office of the General Manager, Human Resources Division to join our team.
Limited Term Details Full‑time, limited‑term position expected to start 05/16/2026 with an estimated end date of 06/30/2027.
Primary Responsibilities
Full‑scale recruiting
(developing and posting job announcements, reviewing and screening applications, administering selection tools, testing, interviewing, maintaining eligibility lists, drafting and sending offer letters, etc.)
Onboarding & Benefits
(coordinating pre‑employment physical examinations and background screenings, performing new employee orientations, ensuring completion of required paperwork, enrolling new employees in benefits, etc.)
Personnel Actions
(processing personnel action forms and updating the HRIS system to reflect personnel changes)
Duties
Assists managers and supervisors with interpretation and routine application of District policies, procedures, and appropriate Memoranda of Understanding.
Respond to requests for documentation related to human resources and risk management activities; assist employees and departments with the interpretation of personnel‑related CSD policies, procedures, and MOU language.
Works with hiring authorities to perform all aspects of the recruitment and hiring process including developing and posting job announcements, reviewing and screening applications, developing and administering appropriate selection tools, testing, interviewing, developing and maintaining eligibility lists, coordinating pre‑employment physical examinations, fingerprinting, identification card preparation.
Provides new employee orientation, ensuring completion of required paperwork; responds to employee questions regarding benefits and District policies and procedures; conducts exit interviews.
Performs all aspects of benefit administration including enrollment, additions and deletions and responding to questions regarding employee benefit actions/concerns.
Performs all aspects of the human resources/payroll system including updating and maintenance of the system data, proper coding and entering of information, and employee contributions and deductions.
Assists in the administration of leaves including FMLA, CFRA and workers' compensation.
Assists in the coordination and planning of all aspects of human resources trainings and events including annual health fair, annual financial fair, consortium trainings, etc.
Assists in all aspects of the separation of employees including terminations and retirements, COBRA packets and other related items.
Conducts payroll work associated with the maintenance of payroll records and files.
Assists in preparation of monthly payroll; processes time sheets, calculates wages and benefits.
Verifies personnel information; inputs employee statistics into computer programs, i.e. Federal/State deductions, last review date, current step and last increase and other information as required.
Maintains confidentiality of employee information, District positions and other related information as required.
Processes District vacation/sick leave accrual reports and verification of accrual rates.
Maintains a wide variety of records and files using databases, spreadsheets and specialized software programs specific to the program area(s) to which assigned.
Reviews documents and reports for accuracy and completion.
Provides courteous and professional service to CSD personnel and the public; assists the public by phone and in person with District and department specific information, and refers to appropriate staff.
Researches, enters and maintains a wide variety of records, such as, but not limited to, demographic information, training logs, certifications, financial transactions, garnishments, levies and legal requests using databases, spreadsheets and specialized software programs.
Ensures all information is accounted for in a timely and accurate manner for all areas of assignment.
May assist in preparing documents related to District positions in bargaining with represented groups.
May attend meetings and take minutes.
May provide direction to lower level part‑time workers and volunteers.
May perform other more complex office functions in the absence of senior staff.
Education and Training
Equivalent to an Associate's degree in Human Resource Management, Business Administration, Labor Relations, or Organizational Leadership is required. A Bachelor's degree or a specialized certificate in Labor Relations or Human Resource Management is desirable.
Experience
Two (2) years increasingly responsible experience performing human resource functions, payroll, or other administrative clerical, financial and/or statistical record keeping that can be directly related to the essential duties and responsibilities of the classification of Human Resources Specialist. A Bachelor's degree in Human Resource Management, Labor Relations or Organizational Leadership may substitute for the experience requirement.
Special Requirements
Must possess a valid California class C driver's license, with a satisfactory driving record as determined by the District and maintain it throughout employment.
Knowledge
Basic principles and practices of human resources administration, recruitment and selection, policies and procedures.
Practices and techniques of benefit administration, training and payroll administration.
Applicable federal and state fair employment laws, rules and regulations including FMLA, CFRA, California Labor Code, Cal‑OSHA and Fed‑OSHA rules and regulations.
Principles of effective customer service.
English usage, spelling, punctuation and grammar; business correspondence.
Current methods and techniques used in administrative support tasks such as preparing reports, letters, invoices, receipts, reservations, announcements, memorandums, and e‑mails.
Modern office equipment and procedures including use of word processing, database programs, desktop publishing and word processing in currently used programs.
Basic operation of automated office machines including calculator, computer, keyboard, printers, scanners and other peripherals, copier, and fax machine.
Basic arithmetic including addition, subtraction, multiplication and division; calculation of decimals, ratios, percentages and fractions.
Ability
Work with sensitive and confidential information and maintain confidentiality of the work.
Understand, interpret and apply policies, laws and rules related to the administration of human resources programs.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem‑solve operational and technical policy and procedures.
Plan, coordinate and organize work to meet deadlines that includes accuracy, thoroughness, and attention to detail.
Effectively and tactfully communicate both orally and in writing with CSD personnel, job applicants, independent contractors, vendors, and the public.
Use good judgment and customer service skills in routine situations such as responding to employee and/or customer requests or complaints.
Comprehend and prepare reports and forms using a prescribed format and conforming to all rules of punctuation, grammar, diction and style.
Physical Demands and Working Conditions
Mobility:
frequent use of keyboard; frequent sitting at desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping and squatting; occasional pushing, pulling or lifting up to twenty (20) pounds.
Vision:
constant use of overall vision; frequent computer use; occasional color and depth vision.
Dexterity:
frequent repetitive motion; frequent writing and typing; frequent grasping, holding and reaching; frequent operation of office equipment, computers and clerical supplies.
Hearing/Talking:
frequent hearing and talking in person and on the phone.
Emotional/Psychological:
frequent public and/or coworker contact; ability to remain calm in emergency situations; occasionally works alone.
Driving:
ability to use fine and gross motor coordination for driving.
Typical Working Conditions Work is typically performed in an indoor office environment. Occasional work is performed outside in various types of weather. Incumbents may be exposed to noise, moisture, dust, vibrations, heat and cold. In designated positions, work may require travel to and from off‑site locations throughout the District.
Application Process Application Review (Pass/Fail):
All applicants must complete and submit an application by the final filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job and other needs of the position.
Supplemental Questions:
All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the relevance, level, and progression of the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as part of the supplemental screening.
Supplemental Screening:
The District will review the responses to the supplemental questions of all candidates meeting the minimum qualifications. The most competitive candidates in the applicant pool will be selected to continue in the selection process.
Oral Panel Interview:
All candidates who pass the application review will be invited to participate in an oral panel interview.
First round of interviews will be on Tuesday, April 14, 2026.
Final Interview:
Candidates who pass the first interview panel may be invited to a final interview.
Final round of interviews will be on Tuesday, April 21, 2026.
Conditional Offer
Reference Check:
Verification of work performance and employment history.
Background Check:
A State of California, Department of Justice criminal background check.
After successful completion of the background check, candidates must complete the following before final appointment:
Medical:
A clear physical, drug, and/or tuberculosis screening will be required.
Driving Record:
A State of California, DMV driving record printout will be required.
Work Eligibility:
The District participates in E‑Verify to confirm authorization to work in the US.
Failure to meet these pre‑employment requirements will be grounds for withdrawal of the conditional offer of employment.
Benefits for Full‑Time Employees
Full‑time employees receive generous medical, dental, life, disability, and vision benefits.
The District participates in the California Public Employees Retirement System (CalPERS). New members in the CalPERS system will receive a retirement formula of 2% at 62. Applicants who meet the CalPERS requirements for a classic member will receive a retirement formula of 2% at 55.
All employees of the District participate in the Medicare portion of Social Security.
Full‑time employees receive generous vacation, holiday, and sick leave allowances.
Right‑to‑Work Verification: Documentation verifying the candidate's legal right to work in the United States will be required and shall be presented upon hire.
About the Cosumnes Community Services District The Cosumnes Community Services District serves an estimated 215,000 south Sacramento County residents in a 157‑square‑mile area. Its award‑winning parks and recreation services – including the operation of more than 100 parks – operate exclusively within the Elk Grove area of the District. The Cosumnes CSD provides fire protection and emergency medical services throughout the District, including the cities of Elk Grove and Galt and unincorporated areas of south Sacramento County.
Our Vision Be an innovative, inclusive, and intentional regional leader committed to providing exceptional services that exceed expectations and enhance the quality of life of those we serve.
Our Mission The District is dedicated to enhancing the quality of life of the residents, businesses, visitors, and employees within our diverse community by protecting lives, property, and the environment through superior fire suppression, emergency medical services, fire prevention, and special operations response; and by providing parks and recreation services through well‑maintained parks and recreational opportunities for health, wellness, and social interactions.
Our Values
Safety & Mitigating Risk:
We protect District employees, as well as mitigate risk and exposure of the District and the public.
Financial Responsibility:
We are an accountable, transparent, and stable Agency as we provide quality services through progressive innovations.
High‑Quality Workforce:
We develop and train a high‑quality workforce with an emphasis on professionalism, diversity, equity and inclusion, succession planning, competency, and organizational growth.
Service to the Community:
We deliver the highest levels of service to the residents, visitors, and businesses within the District.
Diversity, Equity & Access:
We ensure diversity, equity, and inclusion in all aspects of District work.
The District is an equal opportunity employer. It is our policy to provide equal employment opportunities to qualified individuals without discrimination on the basis of race, color, religious creed, national origin, gender, gender identity or gender expression, sex, sexual orientation, age, disability, medical condition, genetic information, covered veteran/military status, marital status or any other status protected by federal or state law.
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Limited Term Details Full‑time, limited‑term position expected to start 05/16/2026 with an estimated end date of 06/30/2027.
Primary Responsibilities
Full‑scale recruiting
(developing and posting job announcements, reviewing and screening applications, administering selection tools, testing, interviewing, maintaining eligibility lists, drafting and sending offer letters, etc.)
Onboarding & Benefits
(coordinating pre‑employment physical examinations and background screenings, performing new employee orientations, ensuring completion of required paperwork, enrolling new employees in benefits, etc.)
Personnel Actions
(processing personnel action forms and updating the HRIS system to reflect personnel changes)
Duties
Assists managers and supervisors with interpretation and routine application of District policies, procedures, and appropriate Memoranda of Understanding.
Respond to requests for documentation related to human resources and risk management activities; assist employees and departments with the interpretation of personnel‑related CSD policies, procedures, and MOU language.
Works with hiring authorities to perform all aspects of the recruitment and hiring process including developing and posting job announcements, reviewing and screening applications, developing and administering appropriate selection tools, testing, interviewing, developing and maintaining eligibility lists, coordinating pre‑employment physical examinations, fingerprinting, identification card preparation.
Provides new employee orientation, ensuring completion of required paperwork; responds to employee questions regarding benefits and District policies and procedures; conducts exit interviews.
Performs all aspects of benefit administration including enrollment, additions and deletions and responding to questions regarding employee benefit actions/concerns.
Performs all aspects of the human resources/payroll system including updating and maintenance of the system data, proper coding and entering of information, and employee contributions and deductions.
Assists in the administration of leaves including FMLA, CFRA and workers' compensation.
Assists in the coordination and planning of all aspects of human resources trainings and events including annual health fair, annual financial fair, consortium trainings, etc.
Assists in all aspects of the separation of employees including terminations and retirements, COBRA packets and other related items.
Conducts payroll work associated with the maintenance of payroll records and files.
Assists in preparation of monthly payroll; processes time sheets, calculates wages and benefits.
Verifies personnel information; inputs employee statistics into computer programs, i.e. Federal/State deductions, last review date, current step and last increase and other information as required.
Maintains confidentiality of employee information, District positions and other related information as required.
Processes District vacation/sick leave accrual reports and verification of accrual rates.
Maintains a wide variety of records and files using databases, spreadsheets and specialized software programs specific to the program area(s) to which assigned.
Reviews documents and reports for accuracy and completion.
Provides courteous and professional service to CSD personnel and the public; assists the public by phone and in person with District and department specific information, and refers to appropriate staff.
Researches, enters and maintains a wide variety of records, such as, but not limited to, demographic information, training logs, certifications, financial transactions, garnishments, levies and legal requests using databases, spreadsheets and specialized software programs.
Ensures all information is accounted for in a timely and accurate manner for all areas of assignment.
May assist in preparing documents related to District positions in bargaining with represented groups.
May attend meetings and take minutes.
May provide direction to lower level part‑time workers and volunteers.
May perform other more complex office functions in the absence of senior staff.
Education and Training
Equivalent to an Associate's degree in Human Resource Management, Business Administration, Labor Relations, or Organizational Leadership is required. A Bachelor's degree or a specialized certificate in Labor Relations or Human Resource Management is desirable.
Experience
Two (2) years increasingly responsible experience performing human resource functions, payroll, or other administrative clerical, financial and/or statistical record keeping that can be directly related to the essential duties and responsibilities of the classification of Human Resources Specialist. A Bachelor's degree in Human Resource Management, Labor Relations or Organizational Leadership may substitute for the experience requirement.
Special Requirements
Must possess a valid California class C driver's license, with a satisfactory driving record as determined by the District and maintain it throughout employment.
Knowledge
Basic principles and practices of human resources administration, recruitment and selection, policies and procedures.
Practices and techniques of benefit administration, training and payroll administration.
Applicable federal and state fair employment laws, rules and regulations including FMLA, CFRA, California Labor Code, Cal‑OSHA and Fed‑OSHA rules and regulations.
Principles of effective customer service.
English usage, spelling, punctuation and grammar; business correspondence.
Current methods and techniques used in administrative support tasks such as preparing reports, letters, invoices, receipts, reservations, announcements, memorandums, and e‑mails.
Modern office equipment and procedures including use of word processing, database programs, desktop publishing and word processing in currently used programs.
Basic operation of automated office machines including calculator, computer, keyboard, printers, scanners and other peripherals, copier, and fax machine.
Basic arithmetic including addition, subtraction, multiplication and division; calculation of decimals, ratios, percentages and fractions.
Ability
Work with sensitive and confidential information and maintain confidentiality of the work.
Understand, interpret and apply policies, laws and rules related to the administration of human resources programs.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem‑solve operational and technical policy and procedures.
Plan, coordinate and organize work to meet deadlines that includes accuracy, thoroughness, and attention to detail.
Effectively and tactfully communicate both orally and in writing with CSD personnel, job applicants, independent contractors, vendors, and the public.
Use good judgment and customer service skills in routine situations such as responding to employee and/or customer requests or complaints.
Comprehend and prepare reports and forms using a prescribed format and conforming to all rules of punctuation, grammar, diction and style.
Physical Demands and Working Conditions
Mobility:
frequent use of keyboard; frequent sitting at desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping and squatting; occasional pushing, pulling or lifting up to twenty (20) pounds.
Vision:
constant use of overall vision; frequent computer use; occasional color and depth vision.
Dexterity:
frequent repetitive motion; frequent writing and typing; frequent grasping, holding and reaching; frequent operation of office equipment, computers and clerical supplies.
Hearing/Talking:
frequent hearing and talking in person and on the phone.
Emotional/Psychological:
frequent public and/or coworker contact; ability to remain calm in emergency situations; occasionally works alone.
Driving:
ability to use fine and gross motor coordination for driving.
Typical Working Conditions Work is typically performed in an indoor office environment. Occasional work is performed outside in various types of weather. Incumbents may be exposed to noise, moisture, dust, vibrations, heat and cold. In designated positions, work may require travel to and from off‑site locations throughout the District.
Application Process Application Review (Pass/Fail):
All applicants must complete and submit an application by the final filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job and other needs of the position.
Supplemental Questions:
All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the relevance, level, and progression of the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as part of the supplemental screening.
Supplemental Screening:
The District will review the responses to the supplemental questions of all candidates meeting the minimum qualifications. The most competitive candidates in the applicant pool will be selected to continue in the selection process.
Oral Panel Interview:
All candidates who pass the application review will be invited to participate in an oral panel interview.
First round of interviews will be on Tuesday, April 14, 2026.
Final Interview:
Candidates who pass the first interview panel may be invited to a final interview.
Final round of interviews will be on Tuesday, April 21, 2026.
Conditional Offer
Reference Check:
Verification of work performance and employment history.
Background Check:
A State of California, Department of Justice criminal background check.
After successful completion of the background check, candidates must complete the following before final appointment:
Medical:
A clear physical, drug, and/or tuberculosis screening will be required.
Driving Record:
A State of California, DMV driving record printout will be required.
Work Eligibility:
The District participates in E‑Verify to confirm authorization to work in the US.
Failure to meet these pre‑employment requirements will be grounds for withdrawal of the conditional offer of employment.
Benefits for Full‑Time Employees
Full‑time employees receive generous medical, dental, life, disability, and vision benefits.
The District participates in the California Public Employees Retirement System (CalPERS). New members in the CalPERS system will receive a retirement formula of 2% at 62. Applicants who meet the CalPERS requirements for a classic member will receive a retirement formula of 2% at 55.
All employees of the District participate in the Medicare portion of Social Security.
Full‑time employees receive generous vacation, holiday, and sick leave allowances.
Right‑to‑Work Verification: Documentation verifying the candidate's legal right to work in the United States will be required and shall be presented upon hire.
About the Cosumnes Community Services District The Cosumnes Community Services District serves an estimated 215,000 south Sacramento County residents in a 157‑square‑mile area. Its award‑winning parks and recreation services – including the operation of more than 100 parks – operate exclusively within the Elk Grove area of the District. The Cosumnes CSD provides fire protection and emergency medical services throughout the District, including the cities of Elk Grove and Galt and unincorporated areas of south Sacramento County.
Our Vision Be an innovative, inclusive, and intentional regional leader committed to providing exceptional services that exceed expectations and enhance the quality of life of those we serve.
Our Mission The District is dedicated to enhancing the quality of life of the residents, businesses, visitors, and employees within our diverse community by protecting lives, property, and the environment through superior fire suppression, emergency medical services, fire prevention, and special operations response; and by providing parks and recreation services through well‑maintained parks and recreational opportunities for health, wellness, and social interactions.
Our Values
Safety & Mitigating Risk:
We protect District employees, as well as mitigate risk and exposure of the District and the public.
Financial Responsibility:
We are an accountable, transparent, and stable Agency as we provide quality services through progressive innovations.
High‑Quality Workforce:
We develop and train a high‑quality workforce with an emphasis on professionalism, diversity, equity and inclusion, succession planning, competency, and organizational growth.
Service to the Community:
We deliver the highest levels of service to the residents, visitors, and businesses within the District.
Diversity, Equity & Access:
We ensure diversity, equity, and inclusion in all aspects of District work.
The District is an equal opportunity employer. It is our policy to provide equal employment opportunities to qualified individuals without discrimination on the basis of race, color, religious creed, national origin, gender, gender identity or gender expression, sex, sexual orientation, age, disability, medical condition, genetic information, covered veteran/military status, marital status or any other status protected by federal or state law.
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