Purchasing - Purchasing Specialist
CSUDH Foundation, Los Angeles, CA, United States
Crystal Stairs, Inc.
Improving the Lives of Families through
Child Care Services, Research, and Advocacy
Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations.
Purchasing Specialist
100% Onsite - Location: Los Angeles, 90056
Job Overview Under the direction of the Operations Coordinator, the Purchasing Specialist will be responsible for all purchasing activities, including processing supply requests, sourcing vendors, making purchases, assisting in the preparation, review, and analysis of RFP and RFQs including making awards recommendations. Assist in maintenance and management of agency asset collection reports.
Responsibilities
Procure goods and services within an office environment in accordance with the quality, quantity, and delivery requirements of the requisitioning department
Understand and follow agency policies and procedures, and governmental procurement guidelines
Works diligently to secure competitive bids as required to support agency quote requirements
Reviews market data to analyze and negotiate prices, evaluate vendors, identify methods of reducing costs, supervision of supply sources, and recommend, when appropriate, changes in products or vendors
Ensure compliance with bid and contract specifications
Liaise with the Fiscal department to provide required supporting documentation for all procurement transactions to ensure payments are timely and 100% audit-ready
Assist Operations Coordinator in maintaining a qualified and preferred vendor list
Collect information on and produce tracking reports of supply orders and vendor spending as needed
Assist Operations Coordinator by developing Scope of Work for RFP and RFQs, preparing, distributing, collecting, and analyzing responses from vendors, and making recommendations to stakeholders
Assist Operations Coordinator in drafting and assessing service agreements with vendors, perform numerical analyses to compare vendors, and check references as needed
Assist in reconciling FAS (Fiscal Asset Schedule) and PAT (Purchasing Asset Tracking) reports, correctly assigning service and merchandise costs to program funds, and ensuring asset data is collected and recorded in a timely manner
Assist Purchasing Supervisor in providing procurement training to agency staff as needed
Perform other duties as assigned
Qualifications for Sr. Purchasing Specialist
Bachelor's degree from an accredited university is preferred; related work experience in purchasing may be substituted for college-level education
Minimum of 2 - 4 years of experience in a purchasing environment as a buyer or specialist.
Intermediate computer skills with proficiency in MS Word and Excel
Knowledge of purchasing methods, principles, and practices.
Knowledge of government regulations preferred
Knowledge of purchasing and inventory control processes preferred
Requires strong problem-solving and follow-up skills
Ability to work well under pressure and juggle priorities to meet tight deadlines.
Must have strong written communication skills
Must have strong multi-tasking and organization skills
Requires excellent customer relations skills and is able to communicate effectively with diverse individuals and groups
Total Package of Benefits
Medical/ Dental/ Vision - 95% paid by employer
401k Matching Options
Flex Spending
Pre-paid Legal Services
Sick and Vacation Time
Paid Holidays and Winter Break
Opportunity for Growth and Development
Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM
Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Crystal Stairs, Inc. is committed to building and sustaining a fully diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.
For more information about Crystal Stairs, please visit our website at: www.crystalstairs.org
#J-18808-Ljbffr
Improving the Lives of Families through
Child Care Services, Research, and Advocacy
Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations.
Purchasing Specialist
100% Onsite - Location: Los Angeles, 90056
Job Overview Under the direction of the Operations Coordinator, the Purchasing Specialist will be responsible for all purchasing activities, including processing supply requests, sourcing vendors, making purchases, assisting in the preparation, review, and analysis of RFP and RFQs including making awards recommendations. Assist in maintenance and management of agency asset collection reports.
Responsibilities
Procure goods and services within an office environment in accordance with the quality, quantity, and delivery requirements of the requisitioning department
Understand and follow agency policies and procedures, and governmental procurement guidelines
Works diligently to secure competitive bids as required to support agency quote requirements
Reviews market data to analyze and negotiate prices, evaluate vendors, identify methods of reducing costs, supervision of supply sources, and recommend, when appropriate, changes in products or vendors
Ensure compliance with bid and contract specifications
Liaise with the Fiscal department to provide required supporting documentation for all procurement transactions to ensure payments are timely and 100% audit-ready
Assist Operations Coordinator in maintaining a qualified and preferred vendor list
Collect information on and produce tracking reports of supply orders and vendor spending as needed
Assist Operations Coordinator by developing Scope of Work for RFP and RFQs, preparing, distributing, collecting, and analyzing responses from vendors, and making recommendations to stakeholders
Assist Operations Coordinator in drafting and assessing service agreements with vendors, perform numerical analyses to compare vendors, and check references as needed
Assist in reconciling FAS (Fiscal Asset Schedule) and PAT (Purchasing Asset Tracking) reports, correctly assigning service and merchandise costs to program funds, and ensuring asset data is collected and recorded in a timely manner
Assist Purchasing Supervisor in providing procurement training to agency staff as needed
Perform other duties as assigned
Qualifications for Sr. Purchasing Specialist
Bachelor's degree from an accredited university is preferred; related work experience in purchasing may be substituted for college-level education
Minimum of 2 - 4 years of experience in a purchasing environment as a buyer or specialist.
Intermediate computer skills with proficiency in MS Word and Excel
Knowledge of purchasing methods, principles, and practices.
Knowledge of government regulations preferred
Knowledge of purchasing and inventory control processes preferred
Requires strong problem-solving and follow-up skills
Ability to work well under pressure and juggle priorities to meet tight deadlines.
Must have strong written communication skills
Must have strong multi-tasking and organization skills
Requires excellent customer relations skills and is able to communicate effectively with diverse individuals and groups
Total Package of Benefits
Medical/ Dental/ Vision - 95% paid by employer
401k Matching Options
Flex Spending
Pre-paid Legal Services
Sick and Vacation Time
Paid Holidays and Winter Break
Opportunity for Growth and Development
Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM
Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Crystal Stairs, Inc. is committed to building and sustaining a fully diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.
For more information about Crystal Stairs, please visit our website at: www.crystalstairs.org
#J-18808-Ljbffr