Proposal Coordinator (AEC Marketing)
Environmental Science Associates, Orlando, FL, United States
Environmental Science Associates (ESA) is seeking a
Proposal Coordinator
to join our Southeast marketing team. We are looking for a motivated, detail-oriented professional with at least
2+ years of experience
to support the development of high-quality proposals and qualifications in the Architecture, Engineering, and Construction (A/E/C) marketplace. Strong preference is given to candidates with 5+ years of experience. The Proposal Coordinator will play an important role in preparing and coordinating
Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other marketing materials
that support ESA’s business development efforts throughout the Southeast. This position works closely with technical staff, project managers, and marketing professionals to produce
clear, compelling, and compliant proposals
that highlight ESA’s expertise in environmental planning, science, engineering, and design. The successful candidate will demonstrate strong organizational and writing skills, initiative, and the ability to
manage multiple concurrent pursuits in a fast-paced, deadline-driven environment. This position will be based in
Tampa or Orlando, Florida , with
office presence as needed. Who You Are
You are a motivated marketing professional who enjoys working collaboratively with technical teams to develop persuasive proposals and strategic marketing materials. You have
at least two years of professional experience , preferably supporting proposal development or marketing in Florida. You thrive in a
fast-paced environment
and are comfortable managing multiple priorities while maintaining high-quality deliverables. You are
organized, proactive, and detail-oriented,
capable of working independently as well as collaboratively within a team environment. You possess
strong writing, editing, and communication skills,
with the ability to translate technical information into clear and compelling messaging. You are an effective collaborator who can
gather and synthesize information from engineers, planners, scientists, designers, and other subject-matter experts
to develop persuasive proposals and marketing materials. You are proficient in
Microsoft Office (Word, PowerPoint, Excel)
and have experience using
Adobe Creative Suite,
particularly
InDesign;
familiarity with Photoshop and Illustrator is a plus. You have experience working with
CRM systems , preferably
Deltek (Vision or Vantagepoint). You hold an Associate degree in Marketing, Journalism, Communications, English, or a related field. A Bachelor’s degree is preferred but not required; additional relevant experience may be considered in lieu of degree. Experience in the
A/E/C or environmental consulting industry
is highly preferred but not required. You are interested in working with a team of
planners, engineers, scientists, biologists, and designers
who share a passion for sustainability and environmental stewardship. What You Will Do for ESA
In this role, you will support ESA’s Southeast Region in meeting and exceeding annual business development goals by coordinating proposals and supporting regional marketing initiatives. Key responsibilities include: Coordinating and producing
multidisciplinary proposals, qualifications packages, and marketing materials
in collaboration with technical teams. Ensuring proposals are
accurate, compliant, visually compelling, and delivered on schedule. Supporting the
pursuit and client management process,
including receiving, reviewing, and distributing marketing leads and opportunities. Assisting with
data collection and records management
for proposals, projects, personnel, clients, and teaming partners using ESA’s CRM system. Maintaining and updating
internal qualifications, resumes, and project experience libraries. Assisting with
teaming partner coordination,
including working with prime and subconsultants during pursuits. Supporting
short-list interview preparation , including development of presentation materials and coordination of rehearsal sessions. Participating in
regional marketing and business development meetings , supporting opportunity tracking and identifying cross-disciplinary or cross-regional opportunities. Assisting with
strategic marketing initiatives , including conferences, events, and targeted outreach activities. Other ad hoc tasks as needed. What’s Special About ESA
Joining ESA means becoming part of a close-knit team of environmental professionals who contribute to outstanding projects, improve environmental stewardship, and advance a more sustainable and resilient future for our communities and wild places. At ESA, we provide benefits such as medical, dental, and vision insurance (paid at 70% for you AND your family), annual allocations of company share through our ESOP, a 401(k) plan with company match, and paid vacation, sick leave, and holidays, to name a few. We also provide specific programs whether you want to further your technical expertise, sharpen your business acumen, or help lead the next generation of employee-owners. We want to support you in reaching your career goals through tuition reimbursement, professional development bonuses, and attendance at conferences. At ESA, you will work alongside talented professionals on projects that make a meaningful difference for communities, infrastructure, and the natural environment.
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Proposal Coordinator
to join our Southeast marketing team. We are looking for a motivated, detail-oriented professional with at least
2+ years of experience
to support the development of high-quality proposals and qualifications in the Architecture, Engineering, and Construction (A/E/C) marketplace. Strong preference is given to candidates with 5+ years of experience. The Proposal Coordinator will play an important role in preparing and coordinating
Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other marketing materials
that support ESA’s business development efforts throughout the Southeast. This position works closely with technical staff, project managers, and marketing professionals to produce
clear, compelling, and compliant proposals
that highlight ESA’s expertise in environmental planning, science, engineering, and design. The successful candidate will demonstrate strong organizational and writing skills, initiative, and the ability to
manage multiple concurrent pursuits in a fast-paced, deadline-driven environment. This position will be based in
Tampa or Orlando, Florida , with
office presence as needed. Who You Are
You are a motivated marketing professional who enjoys working collaboratively with technical teams to develop persuasive proposals and strategic marketing materials. You have
at least two years of professional experience , preferably supporting proposal development or marketing in Florida. You thrive in a
fast-paced environment
and are comfortable managing multiple priorities while maintaining high-quality deliverables. You are
organized, proactive, and detail-oriented,
capable of working independently as well as collaboratively within a team environment. You possess
strong writing, editing, and communication skills,
with the ability to translate technical information into clear and compelling messaging. You are an effective collaborator who can
gather and synthesize information from engineers, planners, scientists, designers, and other subject-matter experts
to develop persuasive proposals and marketing materials. You are proficient in
Microsoft Office (Word, PowerPoint, Excel)
and have experience using
Adobe Creative Suite,
particularly
InDesign;
familiarity with Photoshop and Illustrator is a plus. You have experience working with
CRM systems , preferably
Deltek (Vision or Vantagepoint). You hold an Associate degree in Marketing, Journalism, Communications, English, or a related field. A Bachelor’s degree is preferred but not required; additional relevant experience may be considered in lieu of degree. Experience in the
A/E/C or environmental consulting industry
is highly preferred but not required. You are interested in working with a team of
planners, engineers, scientists, biologists, and designers
who share a passion for sustainability and environmental stewardship. What You Will Do for ESA
In this role, you will support ESA’s Southeast Region in meeting and exceeding annual business development goals by coordinating proposals and supporting regional marketing initiatives. Key responsibilities include: Coordinating and producing
multidisciplinary proposals, qualifications packages, and marketing materials
in collaboration with technical teams. Ensuring proposals are
accurate, compliant, visually compelling, and delivered on schedule. Supporting the
pursuit and client management process,
including receiving, reviewing, and distributing marketing leads and opportunities. Assisting with
data collection and records management
for proposals, projects, personnel, clients, and teaming partners using ESA’s CRM system. Maintaining and updating
internal qualifications, resumes, and project experience libraries. Assisting with
teaming partner coordination,
including working with prime and subconsultants during pursuits. Supporting
short-list interview preparation , including development of presentation materials and coordination of rehearsal sessions. Participating in
regional marketing and business development meetings , supporting opportunity tracking and identifying cross-disciplinary or cross-regional opportunities. Assisting with
strategic marketing initiatives , including conferences, events, and targeted outreach activities. Other ad hoc tasks as needed. What’s Special About ESA
Joining ESA means becoming part of a close-knit team of environmental professionals who contribute to outstanding projects, improve environmental stewardship, and advance a more sustainable and resilient future for our communities and wild places. At ESA, we provide benefits such as medical, dental, and vision insurance (paid at 70% for you AND your family), annual allocations of company share through our ESOP, a 401(k) plan with company match, and paid vacation, sick leave, and holidays, to name a few. We also provide specific programs whether you want to further your technical expertise, sharpen your business acumen, or help lead the next generation of employee-owners. We want to support you in reaching your career goals through tuition reimbursement, professional development bonuses, and attendance at conferences. At ESA, you will work alongside talented professionals on projects that make a meaningful difference for communities, infrastructure, and the natural environment.
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